8865 Utility Locate Coordinator


TITLE Utility Locate Coordinator





MAJOR ADMINISTRATOR Assistant Director of Facilities Management – Maintenance


In coordination with Work Management, Planning, Design & Construction, and the Utilities Manager, the Utility Locate Coordinator supervises, coordinates, and performs all tasks related to the processes of locating, documenting, and maintaining the outside utility system of the campus. The Utility Locate Coordinator collects location data and develops and maintains the archiving process that documents the location of utilities. The Utility Locate Coordinator serves as the liaison with contractors and local utility companies regarding utility issues and performs emergency and routine maintenance on campus utilities in compliance with Facilities Maintenance policies. Under the direction of the Utilities Manager, the Utility Locate Coordinator enforces federal regulations governing the location and marking of buried utilities, assists in reviewing blueprints, and identifies the scope of impact related to utilities for projects or systems within projects.


Education: A high school diploma or the equivalent is required; in addition, completion of an Associate’s degree, a technical training program in a maintenance trade equivalent to sixty hours of college credit, completion of a recognized apprenticeship program in a maintenance or construction trade, or a combination of the three, is required. Completion of college level course work utilizing Auto-CAD or Arch-GIS is preferred.

Experience: At least six years of progressively responsible experience in the installation, repair, and maintenance of industrial electrical-mechanical systems is required. At least one year of experience in the location and documentation of utilities is required; experience in the location of commercial or industrial utilities is preferred.

License: A Journeyman license in an Electrical, Mechanical, or Plumbing trade is preferred.

Skills: Skills in the proper use of test and locate equipment and hand and power tools are required. The ability to diagnose and troubleshoot equipment malfunctions and system failures is required. The ability to read and interpret blueprints, schematics, and wiring diagrams is required. Supervisory skills and the ability to motivate others to effective action is required. Administrative and organizational ability is required. Proficiency or the ability to become proficient within six months of hire in the use of Auto-CAD and Arch-GIS or a similar application is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

Effort: The ability to lift and transport materials and equipment weighing up to fifty pounds on a frequent basis and up to one-hundred fifty pounds on an occasional basis is required. The ability to tolerate prolonged standing and frequent bending, stooping, and reaching on a daily basis is required. The ability to work in confined spaces is required. Range of motion and dexterity sufficient to operate manual and electrically-powered tools and electrical test equipment and to travel throughout campus including stairwells and at heights is required. Some positions in this job classification (job title) are designated as essential employees who must report to work as scheduled when University offices are closed due to severe weather; the supervisor will communicate whether the particular position is considered essential and under what situations.

Other: Work is performed both indoors and out-of-doors, occasionally in environments that are dusty, noisy, or which could have work hazards.


1. Locates, identifies, and validates buried utilities and collects and adds new information to the geographic information system (GIS) database as directed by the Assistant Director of Facilities Management.

2. Provides technical assistance in the location of campus utilities, determines the coordinates and archives the location of utilities, prepares site specifications, and advises the Utilities Manager on the location of utilities and related risk factors to the campus.

3. Assures the successful completion of maintenance and installations related to or involving utilities by monitoring and inspecting the work of contractors and University employees and recommending corrections of any deficiencies and/or the use of additional personnel to meet assigned completion targets to the appropriate entity.

4. Documents the cost of utility repairs and services by keeping records of time and materials to be charged to each job and provides status reports to the Utilities Manager.

5. Assess possible liability related to the University’s compliance with federal regulations and enforces policies, laws, and regulations governing environmental protections and hazards related to buried utilities.

6. Serves as the University’s liaison with community, city, state, and federal utility entities.

7. Develops and maintains the electronic archival system for campus utility locations and assures that proper procedures are used to collect and create the mapping of utility locations.

8. Provides repairs to existing utilities as appropriate according to work orders or verbal instructions.

9. Creates and manages utility-related work orders in the TMA maintenance management system.

10. Assists the Utility Manager in the improvement of University utility resources by developing long range plans for upgrading systems and recommending replacement of equipment.

11. Paints, inspects, and maintains utility manholes and inspects high-voltage switch yards.

12. Reduces the likelihood of a significant disruption of utility services and assures around-the-clock responsiveness to mechanical failures or emergency situations by assisting the Utilities Manager to anticipate requirements for exceptional mechanical maintenance efforts, developing appropriate contingency plans to respond to those needs and other emergency conditions, coordinating contracted services beyond the capability of the University to handle, and assisting with maintenance efforts to restore the University environment to normalcy.

13. Supervises student workers, enforces departmental rules and policies, assigns daily work tasks to be completed, trains student workers as necessary, and assures that they have the equipment and supplies necessary to be productive.

14. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

15. Helps to assure the overall success of Facilities Maintenance by performing all other duties as assigned.


The Utilities Locate Coordinator is supervised by the Utilities Manager and supervises student employees.




Factor 1: Educational Requirements of the Job

Level 5 - 300 Points: The job requires a high school diploma or equivalent and an Associate's degree (60 credit hours or more) or equivalent vocational training or certification.

Factor 2: Skill Requirements - Craft and Trade Skills

Level 5 - 1100 Points: This level represents journeyman-level skill in building trades or related areas requiring extended training and/or experience and considerable practical knowledge in a trade or technical area, or other skills requiring similar levels of training. Skill at this level normally requires six years of experience within the trade.

Factor 3: Managerial Responsibility

Level 4 - 300 Points: Supervision of a work group including hiring, training, planning, and directing the work of permanent employees. At this level the job often requires close supervision, generally of a rather small number of employees, and it is frequently necessary to train and instruct others, and plan and direct work. Supervisory responsibilities consume moderate amounts of work time and may include input into the development of budgets, some financial and inventory control responsibility, and general work planning tasks. Most first-line supervisors or office managers are typically at this level.

Factor 4: Guidelines

Level 4 - 150 Points: Administrative policies and procedures are available in general terms, but employee uses initiative and creativity in deviating from past practices to develop new methods or policies. Employee must exercise judgment in interpreting the intent of guidelines, methods, procedures, and processes to achieve objectives is left up to the incumbent.

Factor 5: Contacts

Level 4 - 175 Points: The purpose is to coordinate activities involving employees, students, and/or the general public. At this level, contacts involve considerable interpersonal skill involving cooperation and coordination and may involve the organization of activities of programs requiring working relationships among several parties. While contacts may require some level of persuasion, potential for conflicts and disputes are relatively minor.

Factor 6: Work Environment

Level 3 - 70 Points: The work area involves moderate discomfort and/or risk such as operating heavy machinery or dangerous equipment, or frequent exposure to hazardous materials. Alternatively, the work area may be subject to environmental discomfort such as poor ventilation. Loud noises, and/or extremes of heat or cold. The work often requires wearing protective gear that may be uncomfortable. The nature of the work environment may produce moderate levels of stress.

Factor 7: Physical Demands

Level 3 - 100 Points: Work requires continuous moderate with some strenuous physical exertion including standing, climbing, crawling, and regular lifting of objects over 50 pounds.

Factor 8: Responsibility for Facilities and Resources

Level 3 - 70 Points: At this level would be jobs in which the incumbent has considerable ongoing responsibility for building security and public safety.

Factor 9: Complexity

Level 3 - 450 Points: The work includes various duties involving different and unrelated processes and methods. Decisions regarding what needs to be done depend upon knowledge of the duties, priorities, commitments, policies, and program goals of the supervisor and the department and involve the analysis of the subject, phase, or issues involved in each project or assignment, and the course of action may have to be selected from many alternatives. The work involves elements that must be identified and analyzed to discern interrelationships.