March 6, 2008

Department Heads’ Meeting Minutes

March 6, 2008 – 11:00 a.m.

Present: Michael Sheng (HST), Brendan McKiernan (MIL), Pam Sailors (PHI/ECO), George Connor (PLS), Jack Llewellyn (REL), Karl Kunkel (SOC/ANT/CRM), Victor Matthews and Lorene Stone. Diane Strickland (Provost Fellow for Public Affairs) was a special guest.

Dr. Strickland provided handouts outlining the upcoming Public Affairs Conference and asked the Department Heads to encourage faculty and students to attend as many sessions as possible. Three former CHPA faculty members will be participating. In addition, classroom speakers can be made available by first contacting Dr. Strickland.


  • Upcoming Deadlines/Important Dates
  • March 11 Annual Statewide Severe Weather Exercise (1:30 p.m. and 6:30 p.m.)

  • March 17 Provost Research Forum (PSU 313, 12:00 noon)

  • March 21-30 Spring Holiday/Spring Break

  • Dean Stone will be on vacation from March 15-22. Dr. Matthews will handle all College emergencies and will hold the Department Heads’ meeting on March 20 for discussions on the Operations Budgets for 2008-2009.
  • Dean Stone announced that all the CHPA Spring 2008 Incentive Initiative Award letters have gone out, with funding approximating $40,000.
  • Department Heads were asked to remind their faculties that Mid-Term grades are due at 10:00 a.m. on Monday, March 10, 2008.
  • A National Endowment for Humanities (NEH) Grant Workshop will be held at the University of Central Missouri during Spring Break.
  • According to Dr. John Catau (Associate Provost, Undergraduate Education), the policy for make-up classes cannot require students to meet for additional classes. It was suggested that added reading assignments might be one way to compensate for time lost.
  • Dean Stone announced that the Human Relations Area Files have a new name and URL.
  • With an approaching deadline of March 15, 2008, Department Heads were asked to make their faculties aware of Rotary scholarships available to interested students. Applications are available in the Dean’s office.
  • Dean Stone announced the permanent appointment of Steve Robinette as Assistant Provost for Program Support.
  • In the interest of shortening the procedure for new-hire background checks, it was suggested that the top candidates be accompanied to Human Resources during the time of their campus interviews to begin the process.
  • Dean Stone reported that the university will purchase the Faculty Profile software and hopes to hire graduate assistants to input data. Faculty members need to be alerted to update their vitae, preferably electronically.
  • Dean Stone repeated her standing offer to attend any department meetings where she might be able to add information or give new perspectives on issues or concerns.


  • Dean Stone asked the Department Heads to schedule some time with her during the week of March 24-March 28 to discuss the changing Operations Budgets for 2008-2009. Dr. Matthews will include prior discussion of this at the Department Heads’ meeting on March 20.
  • With regard to Dean Stone’s earlier proposal for a CHPA Dean’s Fellow in Advisement, it has been learned there is a good probability that the FYRe (First Year Retention) program might cover the same ground as the plan submitted by Dr. Mike Carlie. Nonetheless, Dr. Carlie will continue to be a good resource in helping faculty create their own websites.
  • Dean Stone stated she would have Department Head Evaluations ready during the week of March 24-March 28.Department Heads mentioned four faculty members who might be considered as the CHPA nominee for Professor of the Year. They agreed to prepare supporting materials to be submitted at the March 13 meeting at which time a vote will be taken by the Department Head Council.
  • The annual Statewide Severe Weather Exercise will be held on Tuesday, March 11, both at 1:30 p.m. and 6:00 p.m. All classes meeting during these times will need to be alerted beforehand and ready to take refuge in the basement. Dr. Matthews will furnish job assignments (procedures to be followed) to each Department Head prior to March 11.
  • Department Heads were asked to prepare for discussion next week about
    1. what to do with public affairs next year (in place of GEP 297) and
    2. a possible Department Heads’ Retreat date.