August 23, 2007

Department Heads’ Meeting Minutes

August 23, 2007 – 11:00 a.m.

Present: Michael Sheng (HST), Pam Sailors (PHI/ECO), Beat Kernen (PLS), Brendan McKiernan (MIL), Jack Llewellyn (REL), Karl Kunkel (SOC/ANT/CRM), Lorene Stone and Victor Matthews.


  • Upcoming Deadlines/Important Dates

August 28 All-College Reception/Meeting (3:30 p.m., Atrium/4:00 p.m., STRO 001)

August 28 Legacy Day Barbeque.All faculty and staff are encouraged to attend.

August 31 One-page Futures Proposals due to Dean Stone, after which all Deans will work towards prioritization of proposals

September 8 CHPA Picnic to be held on a Saturday evening for the first time.Invitations will be distributed today.

  • A number of CHPA faculty members have been contacted about participating in the Living/Learning Community Pilot Project.The College will be well represented.
  • Dean Stone was pleased with the response from 10 faculty members regarding an earlier request for book reviews for The Springfield News-Leader.She has submitted this list to Paul Kincaid and will keep the Department Heads informed on the progress of this project.
  • Dean Stone asked the Department Heads for the following information:
    1. A detailed plan for carryforward funds.
    2. Plans for faculty travel for 2007-08.As soon as all the plans are received, Dean Stone will transfer travel money to all department accounts.
    3. Updated department strategic plans.The Dean will then forward all plans to the Provost.
  • Department Heads from REL, HST, SOC/ANT/CRM and PLS revised some of the arrangements (compensation and/or reassigned time) made earlier with their Program Directors/Coordinators.


  • Hiring
    1. Dean Stone emphasized the importance of selecting a strong CHPA representative for the Homeland Security faculty search committee.Dr. Kernen volunteered to serve in that capacity.Dr. Kunkel agreed to talk with Dr. Pat Gartin, a new faculty member in SOC/ANT/CRM, about serving as a backup representative if the search carries over into the spring semester.
    2. In order to provide the Provost with a College Hiring Plan as soon as possible, Dean Stone asked the Department Heads to give this matter top priority.Each department head was sent an e-mail listing the information needed for each requested search.
    3. All search chairs must now go through a search briefing.
    4. Dean Stone emphasized the Provost’s desire that colleges (and departments) be aggressive in recruiting (attractive ads, making personal contacts, etc.)
    5. Background checks must be done on all candidates before a job offer is made.The Dean’s office will coordinate the request for a background check.
    6. In order to interact in a more informal atmosphere, departments are encouraged to host receptions for candidates during campus interviews. The Dean's office will cover the cost of these receptions (within reason).
  • College Committees

1.The College Personnel Committee will advise the Dean on the compensation plan.

2.In an attempt to consolidate committees with smaller time demands, it was the consensus of the Department Heads that CHPA’s College Council members could dually serve as the College Budget Committee.The Dean will meet periodically with this group to discuss college budget issues.

3.In the spirit of transparency, it was the consensus of the Department Heads to form a Faculty Advisory Committee.The Dean will meet with this group on a regular basis to update faculty on college matters and to answer general questions.Lt. Col McKiernen appointed Major Andy Love who will contact the Faculty Concerns Committee for a possible “piggybacking” effort thereto.

4.The CHPA Public Affairs Conference Committee will be chaired by Bob Miller (HST).

5.The CHPA Symposium Committee will be chaired by the Dean’s Fellow of Community Outreach.

  • Dean Stone addressed the expanded role of instructors and how they could be more fully integrated as productive participants in each department.
  • Dean Stone cited the Undergraduate Research Initiative which occurs in the Honors Program and expressed her desire to establish a similar initiative in CHPA.This would enable undergraduate students to engage in scholarly activities whereby faculty would gain assistance in research and students would gain hands-on experience.There was support among the Department Heads.
  • Achieving good participation in the Campus Climate Survey was discussed and incentives suggested (i.e., door prizes).
  • With regard to the new Program Review process, there will be a new template for use by departments in their self-study.The self-study should contain more analysis instead of simply data.In addition, how the program is linked to the mission must be addressed.