August 18, 2008

Department Heads’ Meeting Minutes

August 18, 2008 – 1:00 p.m.

Present: Ardeshir Dalal (ECO), Tom Dicke (HST), Jane Terry (MIL), Pam Sailors (PHI), George Connor (PLS), Jack Llewellyn (REL), Karl Kunkel (SOC/ANT/CRM), and Victor Matthews.


Upcoming Deadlines/Important Dates

August 18 RFP has been issued for CHPA Incentive Proposals (two deadlines: September 5 and October 5)
August 28 All-College Meeting (3:30 p.m., STRO 004) during which the Provost will announce change of leadership.
September 15 Recommendations due for participants in the Provost Leadership Program
November 3 Sabbatical application deadline


  • In order to not set a precedent, the Department Heads denied an Emeritus faculty’s request for travel funds.

The following items discussed at the recent Deans’ Retreat were presented to the Department Heads:

Recruitment needs to include:

  • Inventory of what we are doing on the College and Department web pages and in brochures to recruit majors/minors and graduate students
  • Use of recruitment committee members at events, for Help Desk visits, review web pages
  • Identification of target recruitment numbers of graduate students by September 29
  • Scheduling strategies for graduate courses (5:00-6:15 MW or TR, followed by 6:30-9:20)
  • Dashboards tracking data on student types, retention and graduation rates

Student Success will encompass:

  • Gateway courses
  • Studies on grade distribution by section (day and night, large and small)
  • Strategies to improve advisement
  • Intervention by advisors with students on probation
  • Ways the new Faculty Center on Teaching and Learning can assist faculty
  • Ways or courses designed to indicate career opportunities tied to major
  • Faculty Senate review of General Education program during 2008-09

Enrollment management plan:

In order to produce a report by December, Dr. Matthews will need to determine the following:

  1. Number of sections needed in GE, upper division, grad courses
  2. What modalities are currently being used and what we want to focus on in the future (day, evening, telecourse, on-line, blended)
  3. Appropriate class sizes (relate to Centralized scheduling)
  4. Who is taking on-line and telecourses (native day students or others?)
  5. Scheduling strategies (periodicity, time, modality) and either put them on web page or make it clear in advising process
  • Departments will need to determine where dual credit figures into our enrollment management plan and where we are teaching dual credit courses
  • Departments will begin scheduling telecourses in Fall 2009, but I-TV courses will continue to be scheduled by the Extended Campus Office

Course Scheduling:

  • John Catau will head a committee doing classroom inventory in preparation for Centralized scheduling
  • Rubric is 80% utilization to maintain control over classroom space (check past enrollment history by room). A room with 65 seats must have enrollment set at least at 52
  • Factors include capacity, proximity, and use of teaching technology

Futures Proposals:

  • No RFP will be issued ($200 K available)
  • Identify interdisciplinary foci and put them forward to support already identified 11 areas and, in particular, Ozarks Studies, Water Quality, and Asian Studies

Public Affairs in the Curriculum:

  • Course inventory was the first step, but the narrative is not enough
  • Add learning outcomes, assessment plans, and link activities to mission and skill sets
  • Possibly add a reflection component for experiential assignments
  • Consider how the components (courses) of a major program roll into the total package of the Public Affairs mission.
  • Consider how a capstone class could be used to assess integration of the mission (tied to knowledge, skills, and disposition)

Hiring Process:

  • Tying hiring to College diversity goals
  • Seeing the mentoring process as a part of the hiring package
  • Retaining faculty who are being recruited by other institutions

Compensation Plan:

  • University Compensation Committee will issue “Best Practices” document to help guide revision of departmental plans where needed
  • Based on the compensation calendar, revised departmental plans are to be submitted to the Interim Dean by October 3