MINUTES OF THE BOARD OF GOVERNORS
RISK MANAGEMENT AND AUDIT COMMITTEE
MISSOURI STATE UNIVERSITY
MAY 17, 2017
Mr. Gregory Spears, Committee Chair
Ms. Virginia Fry, Committee Member
Mr. Kendall Seal, Committee Member (by conference call)
Ms. Carrie Tergin, Committee Member
Mr. Clifton Smart III, President
Ms. Donna Christian, Director of Internal Audit and Compliance
Ms. Amy Counts, Board Appointee
Ms. Jen Cox, Assistant to the Vice President for Administrative Services
Mr. Tyree Davis, IV, Student Governor
Mr. Ryan DeBoef, Chief of Staff and Assistant to the President for Governmental Relations
Ms. Rachael Dockery, General Counsel
Dr. Frank Einhellig, Provost
Mr. Andrew Englert, Associate Director, Safety and Transportation
Mr. Craig Frazier, Governor
Mr. David Hall, Emergency Preparedness Manager
Mr. Tom Johnson, Director, Safety and Transportation
Ms. Ronda Ladd, Administrative Specialist IV, Administrative Services
Dr. Victor Matthews, Dean, College of Humanities and Public Affairs
Mr. Jeff Mitchell, Assistant General Counsel
Mr. Matt Morris, Vice President for Administrative Services
Ms. Suzanne Shaw, Vice President for Marketing and Communications
Ms. Carol Silvey, Governor
Mr. David Vaughan, Director Environmental Management
Sgt. Casey Wilkerson, Springfield Police Department
Ms. Kristan Gochenauer, Secretary to the Board
1.Roll Call – Mr. Gregory Spears, Committee Chair, called the Risk Management and Audit Committee meeting to order at 3:30 p.m. on Wednesday, May 17, 2017, in room 308 of Plaster Student Union on the campus of Missouri State University in Springfield, Missouri.
2.Approval of Minutes – Mr. Spears mentioned that the first item of business was the approval of minutes from the March 16, 2017 meeting. Ms. Virginia Fry made a motion, seconded by Mr. Kendall Seal.
Motion passed unanimously.
3.Report on Security Updates – Mr. Matt Morris, Vice President for Administrative Services, recognized Mr. David Vaughan, Director of Environmental Management. Mr. Vaughan provided an overview of campus compliance requirements set by the Environmental Protection Agency (EPA). An EPA audit was conducted at the University in 2015, with no noted issues/penalties.
Mr. Morris and Mr. David Hall, Emergency Preparedness Manager, then provided an update on emergency preparedness and the public perception action items. Mr. Hall shared that a recent internal risk assessment was conducted, which assigns scores to the probability and consequences of risks. Through the assessment, outcomes and future strategies for campus safety have been identified.
4.Closed Meeting – It was determined that the Board of Governors needed to meet in a closed session to consider items of business provided in the Revised Statutes of Missouri. Mr. Spears asked if a resolution authorizing a closed meeting of the Board was prepared. Thereupon, the following resolution was presented for consideration.
BE IT RESOLVED by the Board of Governors for Missouri State University that a closed meeting, with closed records and closed vote, be held during a recess of the May 17, 2017 Risk Management and Audit Committee meeting of the Board of Governors to consider items of business pursuant to:
A. R.S.Mo. 610.021(1). “Legal actions, causes of action, or litigation involving a public governmental body...”
B. R.S.Mo. 310.021(3). “Hiring, firing, disciplining or promoting of particular employees by a public governmental body…”
C. R.S.Mo. 610.021(13). “Individually identifiable personnel records, performance ratings or records pertaining to employees or applicants for employment,...”
D. R.S.Mo. 610.021(17). “Confidential or privileged communications between a public governmental body and its auditor,....”
Ms. Fry moved the approval of the resolution and Mr. Seal seconded the motion.
A roll call vote on the motion was as follows: those voting in favor – Governors Fry, Seal, and Spears; those voting against – none.
Mr. Spears declared the resolution passed unanimously. The open meeting was recessed at 4:11 p.m. to go into closed session.
The open meeting was reconvened at 4:37 p.m.
5. Adjournment – Mr. Spears adjourned the meeting at 4:37 p.m., on the motion of Mr. Seal, the second of Ms. Fry, and the unanimous approval of the committee.
Secretary to the Board