May 17, 2017




MAY 17, 2017


Mr. Gregory Spears, Committee Chair

Ms. Virginia Fry, Committee Member

Mr. Kendall Seal, Committee Member (by conference call)


Ms. Carrie Tergin, Committee Member

Also Present:

Mr. Clifton Smart III, President

Ms. Donna Christian, Director of Internal Audit and Compliance

Ms. Amy Counts, Board Appointee

Ms. Jen Cox, Assistant to the Vice President for Administrative Services

Mr. Tyree Davis, IV, Student Governor

Mr. Ryan DeBoef, Chief of Staff and Assistant to the President for Governmental Relations

Ms. Rachael Dockery, General Counsel

Dr. Frank Einhellig, Provost

Mr. Andrew Englert, Associate Director, Safety and Transportation

Mr. Craig Frazier, Governor

Mr. David Hall, Emergency Preparedness Manager

Mr. Tom Johnson, Director, Safety and Transportation

Ms. Ronda Ladd, Administrative Specialist IV, Administrative Services

Dr. Victor Matthews, Dean, College of Humanities and Public Affairs

Mr. Jeff Mitchell, Assistant General Counsel

Mr. Matt Morris, Vice President for Administrative Services

Ms. Suzanne Shaw, Vice President for Marketing and Communications

Ms. Carol Silvey, Governor

Mr. David Vaughan, Director Environmental Management

Sgt. Casey Wilkerson, Springfield Police Department

Ms. Kristan Gochenauer, Secretary to the Board

1.Roll Call – Mr. Gregory Spears, Committee Chair, called the Risk Management and Audit Committee meeting to order at 3:30 p.m. on Wednesday, May 17, 2017, in room 308 of Plaster Student Union on the campus of Missouri State University in Springfield, Missouri.

2.Approval of Minutes – Mr. Spears mentioned that the first item of business was the approval of minutes from the March 16, 2017 meeting.  Ms. Virginia Fry made a motion, seconded by Mr. Kendall Seal.

Motion passed unanimously.

3.Report on Security Updates – Mr. Matt Morris, Vice President for Administrative Services, recognized Mr. David Vaughan, Director of Environmental Management.  Mr. Vaughan provided an overview of campus compliance requirements set by the Environmental Protection Agency (EPA).  An EPA audit was conducted at the University in 2015, with no noted issues/penalties.

Mr. Morris and Mr. David Hall, Emergency Preparedness Manager, then provided an update on emergency preparedness and the public perception action items.  Mr. Hall shared that a recent internal risk assessment was conducted, which assigns scores to the probability and consequences of risks. Through the assessment, outcomes and future strategies for campus safety have been identified.

4.Closed Meeting – It was determined that the Board of Governors needed to meet in a closed session to consider items of business provided in the Revised Statutes of Missouri.  Mr. Spears asked if a resolution authorizing a closed meeting of the Board was prepared.  Thereupon, the following resolution was presented for consideration.

BE IT RESOLVED by the Board of Governors for Missouri State University that a closed meeting, with closed records and closed vote, be held during a recess of the  May 17, 2017 Risk Management and Audit Committee meeting of the Board of Governors to consider items of business pursuant to:

A.  R.S.Mo. 610.021(1).  “Legal actions, causes of action, or litigation involving a public governmental body...”

B.  R.S.Mo. 310.021(3). “Hiring, firing, disciplining or promoting of particular   employees by a public governmental body…”

C.  R.S.Mo. 610.021(13).  “Individually identifiable personnel records, performance        ratings or records pertaining to employees or applicants for employment,...”

D.  R.S.Mo. 610.021(17).  “Confidential or privileged communications between a public governmental body and its auditor,....”

Ms. Fry moved the approval of the resolution and Mr. Seal seconded the motion.

A roll call vote on the motion was as follows:  those voting in favor – Governors Fry, Seal, and Spears; those voting against – none.

Mr. Spears declared the resolution passed unanimously. The open meeting was recessed at 4:11 p.m. to go into closed session.

The open meeting was reconvened at 4:37 p.m.  

5.      Adjournment – Mr. Spears adjourned the meeting at 4:37 p.m., on the motion of Mr. Seal, the second of Ms. Fry, and the unanimous approval of the committee.

                        Kristan Gochenauer

                        Secretary to the Board