MINUTES OF THE BOARD OF GOVERNORS
RISK MANAGEMENT AND AUDIT COMMITTEE
MISSOURI STATE UNIVERSITY
MAY 16, 2018, 4:00 P.M.
Present - Mr. Gregory Spears, Committee Chair
Mr. Craig Frazier, Committee Member
Ms. Carol Silvey, Committee Member
Ms. Carrie Tergin, Committee Member
Also Present - Mr. Clifton Smart III, President
Dr. Drew Bennett, Chancellor, West Plains Campus (by conference call)
Ms. Donna Christian, Director of Internal Audit and Compliance
Dr. Chris Craig, Deputy Provost
Mr. Ryan DeBoef, Chief of Staff and Assistant to the President for Governmental Relations
Ms. Rachael Dockery, General Counsel
Dr. Frank Einhellig, Provost
Mr. Steve Foucart, Chief Financial Officer
Ms. Virginia Fry, Governor
Dr. David Hough, Dean, College of Education
Ms. Beverly Miller, Governor (by conference call)
Mr. William Miller, Student Governor
Mr. Jeff Mitchell, Associate General Counsel
Mr. Kyle Moats, Director of Athletics
Ms. Suzanne Shaw, Vice President for Marketing and Communications
Dr. Angela Totty, Dean of Student Services, West Plains Campus (by conference call)
Ms. Kristan Gochenauer, Secretary to the Board
1. Roll Call – Mr. Gregory Spears, Committee Chair, called the Risk Management
and Audit Committee meeting to order at 4:00 p.m. on Wednesday, May 16, 2018, on the
Missouri State University campus.
2. Approval of Minutes – Mr. Spears mentioned that the first item of business was the approval of minutes from the February 23, 2018 meeting. Mr. Craig Frazier made a motion, seconded by Ms. Carrie Tergin.
Motion passed unanimously.
3. Review of G1.33 Fraud Policy – Ms. Donna Christian, Director of Internal Audit
and Compliance, gave an overview of the G1.33 Fraud Policy. A motion to approve the
policy was made by Ms. Carol Silvey, receiving a second from Mr. Frazier.
Motion passed unanimously.
4. Closed Meeting – It was determined that the Board of Governors needed to meet in a closed session to consider items of business provided in the Revised Statutes of Missouri. Mr. Spears asked if a resolution authorizing a closed meeting of the Board was prepared. Thereupon, the following resolution was presented for consideration:
BE IT RESOLVED by the Board of Governors for Missouri State University that a closed meeting, with closed records and closed vote, be held during a recess of the May 16, 2018, Risk Management and Audit Committee meeting of the Board of Governors to consider items of business pursuant to:
A. R.S.Mo. 610.021(1). “Legal actions, causes of action, or litigation involving a public governmental body...;”
B. R.S.Mo. 610.021(14). “Records which are protected from disclosure by law;” and
C. R.S.Mo. 610.021(17). “Confidential or privileged communications between a
public governmental body and its auditor,....”
Mr. Frazier moved the approval of the resolution and Ms. Silvey seconded the motion.
A roll call vote on the motion was as follows: those voting in favor – Governors Frazier, Silvey, Spears and Tergin; those voting against – none.
Mr. Spears declared the resolution passed unanimously. The open meeting was recessed at 4:15 p.m. to go into closed session.
The open meeting was reconvened at 5:27 p.m.
5. Adjournment – Mr. Spears adjourned the meeting at 5:27 p.m., on the motion
of Ms. Tergin, the second of Mr. Frazier, and the unanimous approval of the committee.
Kristan Gochenauer
Secretary to the Board