December 14, 2017

DECEMBER 14, 2017 1:00 P.M.

1.    Roll Call
Present-     Ms. Virginia Fry, Chair
Ms. Amelia Counts, Governor
Mr. Tyree Davis IV, Student Governor
Mr. Craig Frazier, Governor
Mr. Gabriel E. Gore, Governor
Ms. Beverly Miller, Governor
Mr. Kendall Seal, Governor
Ms. Carol Silvey, Governor
Mr. Gregory Spears, Governor 
Ms. Carrie Tergin, Governor

Also Present-    Clifton Smart III, President
Jim Baker, Vice President for Research and Economic Development & International Programs
Drew Bennett, Chancellor of the West Plains Campus
Donna Christian, Director of Internal Audit and Compliance
Ryan DeBoef, Chief of Staff and Assistant to the President for Governmental Relations
Rachael Dockery, General Counsel
Brent Dunn, Vice President for University Advancement
Frank Einhellig, Provost
Stephen Foucart, Chief Financial Officer
Kyle Moats, Director of Athletics
Matt Morris, Vice President for Administrative Services
Jeff Morrissey, Chief Information Officer
Wes Pratt, Chief Diversity Officer
Suzanne Shaw, Vice President for Marketing & Communications
Dee Siscoe, Vice President for Student Affairs
Kristan Gochenauer, Secretary of the Board

2.    Presiding – The presiding officer for the meeting was Ms. Virginia Fry, Chair of the Board of Governors.  She called the meeting to order at 1:00 p.m. in the Traywick Parliamentary Room in the Plaster Student Union on the campus of Missouri State University in Springfield, Missouri.  

3.    Approval of Board of Governors’ Meeting Minutes – Ms. Fry mentioned that the first item of business was the approval of the minutes for the open and closed meetings of October 27, 2017.  Mr. Gregory Spears so moved, receiving the second of Ms. Beverly Miller.

Motion passed 9-0.  
Ms. Fry then asked for approval of the minutes for the open meeting of November 15, 2017.  Mr. Craig Frazier so moved, receiving a second from Mr. Gabriel Gore.

Motion passed 9-0.

4.    Consent Agenda – Ms. Fry noted that the next item of business on the agenda was the approval of the Consent Agenda for this meeting.  The items included in the Consent Agenda are:

Approval of Naming of the Women’s and Men’s Basketball Locker Rooms at Greenwood (Human Resources No. 1570-17).

West Plains Campus
Approval of Actions Concerning West Plains Campus Academic Employees (West Plains Campus Personnel No. 414-17).

Approval of Actions Concerning West Plains Campus Non-academic Employees (West Plains Campus Personnel No. 415-17). 

Procurement and Financial
Approval of Procurement Activity Report for the period November 11, 2017, through November 29, 2017 (Purchasing Activity Report No. 461-17).

Facilities and Equipment
Approval of Activity Report for the month of October 2017 (Activity Report No. 299-17).

Approval of Bids and Award of a Contract for the Federal Communications Commission Channel Reassignments to Television Stations KOZK and KOZJ (Bids and Quotations No. 1552-17).

Approval of Bids and Award of a Contract for the Tower Reinforcement for KOZK Television Station (Bids and Quotations No. 1553-17).

Human Resources Items
Actions Concerning Academic Employees (Human Resources No. 1571-17).

Actions Concerning Non-academic Employees (Human Resources No. 1572-17).

Approval of Actions Concerning Non-academic Employee Salary Adjustments (Human Resources No. 1573-17).

Ms. Carol Silvey made a motion to approve the Consent Agenda, receiving a second from Mr. Frazier.

Motion passed 9-0.

5.    Making Our Missouri Statement – Dr. Dee Siscoe, Vice President for Student Affairs, introduced each of the Citizen Scholars along with members of the Citizen Scholar Selection Committee. Committee members, Ms. Carrie Tergin, Mr. Tyree Davis IV, Mr. Gabriel Gore, and Mr. Kendall Seal, assisted with the presentation of award certificates.

Dr. Siscoe then presented the resolution (Award No. 78-17) to approve the following students as Citizen Scholars for 2017-2018:  Conner Aller, DeAntra Darough, Lily Johnson, Kendell Loyd, Brandon McCoy, and Micaela Wiehe.  A motion was made by Mr. Kendall Seal and seconded by Mr. Spears.

Motion passed 9-0.

6.    Committee Reports: 
A.    Mr. Spears gave an overview of the November 29, 2017, Risk Management and Audit Committee meeting.  The meeting began with a tabletop exercise presented by the University’s senior management team and Mr. David Hall, Emergency Preparedness Manager.  Four internal audit reports were then presented by Ms. Donna Christian, Director of Internal Audit and Compliance. Mr. Spears then gave an overview of this morning’s meeting in which Kim Hamm, BKD Partner, and Mr. Kyle Miller, BKD Senior Associate, presented the fiscal year 2017 independent audit. 

B.    Mr. Seal shared that before today’s Programs and Planning Committee meeting, the Board toured the new health center.  At today’s meeting, presentations were given highlighting physical health and wellness, mental health and behavioral health.  These presentations demonstrated that administration takes student health seriously and provides an array of services and resources related to students’ physical, mental and behavioral health needs.

C.    Mr. Gore then gave an overview of the Financial and Facilities Committee meeting.  The status of the residence hall project was discussed.  President Clif Smart then gave an update on the budget with a review of the history of the Higher Education Student Funding Act.  Agenda items V.C.1, V.C.2 and V.C.3 were discussed. The committee voted unanimously to recommend that the Board approve the three resolutions. By approving these items, authorization will be given to the University to issue $36 million in revenue bonds, saving the University $2.7 million over the next 18 years.  At the conclusion of his report, Mr. Gore made a motion to recommend approval of the Auxiliary Enterprise System Revenue Bonds Series 2017A resolution (Finance No. 1065-17), approval of the Bond Purchase Agreement resolution (Agreement No. 405-17) and approval of the Escrow Deposit Agreement resolution (Agreement No. 406-17).  Ms. Amelia Counts seconded the motion. 

Motion passed 9-0.

7.    President’s Report – President Clif Smart welcomed everyone to the December commencement week. He stated that on Friday, December 15, 2017, we will graduate 1,505 students in two ceremonies at JQH Arena.  During commencement, the Bronze Bear award will be given to Dr. Paul Durham (first faculty member to receive) and the Government Excellence award will be given to Senator Roy Blunt. 

President Smart then discussed the history of University funding by the state. From 1994 to 2001, schools were funded the same based on how they were doing.  Starting in 2012, the Performance Funding Model was adopted, which consisted of five measures that determined how new money would be appropriated.  As of fiscal year 2019, the new Performance Funding Model will consist of six measures that must be met in order to keep funding level. 

8.    West Plains – Dr. Drew Bennett, Chancellor of the West Plains Campus, requested approval of the Memorandum of Understanding and Approval to Enter into an Agreement with West Plains R-7 School District (West Plains Agreement No. 53-17).  Moved by Ms. Silvey and seconded by Ms. Carrie Tergin. 

Motion passed 9-0.

9.    Academic Affairs:
A.    Faculty Senate Report – Dr. Cindy MacGregor, Chairperson of the Faculty Senate, gave an update on the Faculty Senate Ad Hoc committees.  She then presented two resolutions unanimously passed by the Faculty Senate.  The first resolution recommended that an Honorary Doctorate of Public Affairs be conferred upon Ms. Roseann Knauer Bentley (Awards No. 79-17) to be awarded at the May 2018 commencement.  Mr. Spears made a motion, with a second from Mr. Frazier. 

Motion passed 9-0.

Dr. MacGregor then presented the second resolution recommending that an Honorary Doctorate of Public Affairs be conferred upon Mr. Stephen Kleinsmith (Awards No. 80-17) to be awarded at the May 2018 commencement.  Moved by Ms. Silvey and seconded by Ms. Miller.
    Motion passed 9-0.
B.    Report from the Provost – Dr. Frank Einhellig, Provost, proudly reported that Faculty Senate passed the 120-hour degree resolution.  He then reported on the continued expansion of transfer articulation agreements with community colleges, gave an update on the progress of agreements with Ningxia University and several other China institutions; noting how all enhance University funding/resources, and raise the profile of the University locally and abroad.  Dr. Einhellig then highlighted receipt of a major innovate technologies research grant from the Department of Energy. 

10.    Student Affairs:
A.    Report from Student Body President – Mr. Brandon McCoy, Student Body President, gave an update on the Bear with Me and the Swipe out Hunger programs.  He then shared that in November the Student Senate voted to pass the 120-hour degree resolution.  Mr. McCoy stated that they recently have been conducting candidate interviews for Student Government.    

B.    Commendation – Dr. Siscoe offered commendation for Tyree Davis IV for his outstanding service as Student Governor for Missouri State University. Ms. Tergin moved the commendation, which was seconded by Ms. Miller.

        Motion passed 9-0.

11.    Staff Senate – Mr. Robert Moore, Chairperson for the Staff Senate, shared that on January 10, 2018, the University will be holding the Staff Awards Luncheon, during which six staff members will receive the Staff Excellence in University Service Awards and two will receive Staff Excellence in Community Service Awards.  Mr. Moore shared that the Staff Senate Scholarship Committee recently met and are working on ways to grow the annual scholarship fund.  Last, he congratulated Governor Tyree Davis IV on his commendation. 
12.    New Business:
A.    Presentation and Discussion on Marketing and Communications – Ms. Suzanne Shaw, Vice President for Marketing and Communications, introduced her team, sharing how each area works together to make an impact on the University.  Ms. Stacey Funderburk, Director of Publications, gave an overview of publications and the role they play in student recruitment.  Mr. Bob Linder, Director of Photo Services, then discussed the role that photographic services plays throughout campus through pictures and videos.  Ms. Sara Clark, Director of Web and New Media, talked about the website search engine, website accessibility and mobile access as well as increased use of social media.  Ms. Andrea Mostyn, Director of Communications, then gave an overview of the increased media coverage both regional and national of the University. In closing, Ms. Shaw noted the importance of communication during a crisis and having the ability to react quickly and efficiently.

B.    Approval of the 2018 Executive Committee of the Board and Announcement of Board Committee Appointments – Ms. Tergin, Chair-Elect, proposed that the 2018 Executive Committee be Mr. Craig Frazier, Mr. Gabriel Gore, Mr. Kendall Seal and herself.  Ms. Tergin moved approval of the appointments with a second from Mr. Gore. 

Motion passed 9-0.

Ms. Tergin then assigned the following individuals to Board committees.  For the Risk Management and Audit Committee, she selected Mr. Gregory Spears, Chair, Ms. Carrie Tergin, Mr. Craig Frazier and Ms. Carol Silvey.  Ms. Beverly Miller will serve as Chair of the Programs and Planning Committee. Mr. Craig Frazier will serve as Chair of the Finance and Facilities Committee.  Ms. Beverly Miller will serve as the Foundation Representative.  

Date of Next Meeting – The date of the next regularly scheduled meeting was set for Friday, February 23, 2018, at 1:00 p.m. on the Springfield Campus.

13.        Adjournment – Ms. Fry adjourned the meeting at 3:59 p.m., on the motion of Mr. Tergin, the second of Ms. Counts, and the unanimous vote of the Board.
Kristan Gochenauer
Secretary to the Board