October 14, 2016

OCTOBER 14, 2016 1:00 P.M.

1. Roll Call

Present- Mr. Joe Carmichael, Vice Chair
Mr. Tyree Davis, Student Governor
Ms. Virginia Fry, Governor
Mr. Gabriel Gore, Governor
Dr. Peter Hofherr, Chair
Mr. Stephen B. Hoven, Governor
Ms. Beverly Miller, Governor
Mr. Kendall Seal, Governor
Mr. Gregory Spears, Governor
Ms. Carrie Tergin, Governor

Also Present- Clifton Smart III, President
Jim Baker, Vice President for Research and Economic Development & International Programs
Drew Bennett, Chancellor of the West Plains Campus
Donna Christian, Director of Internal Audit and Compliance
Ryan DeBoef, Chief of Staff and Assistant to the President for Governmental Relations
Rachael Dockery, General Counsel
Brent Dunn, Vice President for University Advancement
Frank Einhellig, Provost
Stephen Foucart, Chief Financial Officer
Kyle Moats, Director of Athletics
Matt Morris, Vice President for Administrative Services
Jeff Morrissey, Chief Information Officer
Wes Pratt, Chief Diversity Officer
Suzanne Shaw, Vice President for Marketing & Communications
Dee Siscoe, Vice President for Student Affairs
Kristan Gochenauer, Secretary of the Board

2. Presiding – The presiding officer for the meeting was Dr. Peter Hofherr, Chair of the Board of Governors. He called the meeting to order at 1:00 p.m. in the Traywick Parliamentary Room in the Plaster Student Union on the campus of Missouri State University in Springfield, Missouri.

3. Approval of Board of Governors’ Meeting Minutes – Dr. Hofherr mentioned that the first item of business was the approval of the minutes for the open and closed meetings of July 28, 2016. Ms. Virginia Fry so moved, receiving the second of Mr. Steve Hoven.

Motion passed 9-0.

4. Consent Agenda – Dr. Hofherr noted that the next item of business on the agenda was the approval of the Consent Agenda for this meeting. The items included in the Consent Agenda are:

Approval of Revision to G1.03 Officers of the University Policy (Policies & Procedures No. 137-16)

Approval of Athletics Employment Agreement for Matthew D. Bolger as Operations Assistant for Women’s Basketball (Human Resources No. 1534-16).

West Plains Campus
Approval of actions concerning West Plains Campus academic employees (West Plains Campus Personnel No. 398-16).

Approval of actions concerning West Plains Campus non-academic employees (West Plains Campus Personnel No. 399-16).

Springfield Campus Purchases/Contracts
Approval of Procurement Activity Report for the period July 13, 2016, through September 28, 2016 (Purchasing Activity Report No. 445-16).

Facilities and Equipment
Approval of Activity Report for the month of July 2016 (Activity Report No. 284-16).

Approval of Activity Report for the month of August 2016 (Activity Report No. 285-16).

Human Resources Items
Actions concerning academic employees (Human Resources No. 1535-16).

Actions concerning non-academic employees (Human Resources No. 1536-16).

Ms. Carrie Tergin made a motion to approve the Consent Agenda, receiving a second from Ms. Beverly Miller.

Motion passed 9-0.

5. President’s Report – President Clif Smart welcomed everyone to Homecoming weekend at Missouri State. He then introduced Our Missouri Statement Moment presenter Ms. Amy Blansit, a faculty member in the Kinesiology department. She runs the Fairbanks in northwest Springfield, which is connected to a $1.3-million-dollar grant Missouri State University is leading from the Community Foundation of the Ozarks. Ms. Blansit stated that the grant is for a five-year pilot project, starting in the Grant Beach neighborhood, to help individuals get out of poverty through reciprocity. This involves ten pivotal assets including education, parenting, certification, and finances. Future plans include launching this project in additional neighborhoods to include Robberson in the spring, a combined project in Woodland Heights by May, and in part of the west side by the end of summer. If all goes well, there is a potential for a future grant with the Missouri Foundation for Health to launch the project in the Tom Watkins neighborhood.

President Smart then gave an update on fall enrollment numbers. On the Springfield campus, we are up 1,282 students since last year; going over 24,000 students for the first time. We are over 26,000 for the system as a whole with a 5% increase in credit hours on the Springfield campus and a 4% increase on the West Plains campus.

President Smart shared the names of the five retirees who have been selected for the Wall of Fame. These individuals are: Don Aripoli, Lawrence Banks, Wayne Bartee, William Daggett, and Michael Smith.

President Smart presented the resolution (Awards No. 70-16) approving the presentation of the Bronze Bear Award to Mr. Bobby Allison for his philanthropic service to and support of Missouri State University. He also presented the resolution (Awards No. 71-16) approving the presentation of the Government Excellence Award to Dr. Michael Nietzel for his extraordinary work as senior policy advisor to Governor Nixon and outstanding support of Missouri State University. A motion was made by Mr. Joe Carmichael and seconded by Mr. Gabriel Gore.

Motion passed 9-0.

6. West Plains – Dr. Drew Bennett, Chancellor of the West Plains Campus, reported that the West Plains campus is planning to hold a Legislative Summit, with plans to invite legislators from seven surrounding counties. This is scheduled for December 12, 2016.

7. Academic Affairs:
a. Faculty Senate Report – Mr. Micheal Foster, Chairperson of the Faculty Senate, thanked the board for supporting Missouri State University. The Faculty Senate’s most important charge this year is tasking the Council on General Education and Intercollegiate Programs (CGEIP) to investigate current general education programs to ensure all students are exposed to meaningful diversity content. CGEIP has been asked to present their report no later than the April 2017 session. In addition, Faculty Senate leadership has asked College Council chairs to engage in conversations and gage interest regarding graduate retention rates; noting the importance of aligning with the Complete College America’s 15 to Finish initiative.

8. Student Affairs:
a. Report from Student Body President – Mr. Adam Coffman, Student Body President, welcomed the Board “home” in conjunction with this year’s homecoming theme. The West Plains student government is working on growing their leadership and had a good turnout for the Springfield campus Fall Showcase Day in September. On the Springfield campus, student government attendance has increased and work continues on giving students a voice. They are currently working on two initiatives. These include updates to the Wyrick Student Project Fund and an amendment to the Constitution of the Student Government to include inclusive language. Both initiatives are up for student approval.

9. Staff Senate – Mr. Ryan Wilson, Staff Senate Chair, shared that Staff Senate has made updates to their internal bylaws, created operating manuals for future leadership transitions, and are increasing interaction with faculty senate. These changes meet three of the five goals that were outlined at the West Plains meeting in June. He then thanked administration for the Shared Leave Policy updates as well as the work on the Fair Labor Standards Act and its provisions.

10. Financial:
a. Approval of Auxiliary Enterprise System Revenue Bond – Mr. Steve Foucart, Chief Financial Officer, presented a resolution for the approval of the Auxiliary Enterprise System Revenue Bond for the issuance of bonds, series 2016A, not to exceed $14,000,000 principal amount (Finance No. 1057-16). Moved and seconded, respectively, by Mr. Hoven and Ms. Miller.

Motion passed 9-0.

11. Facilities and Equipment – Mr. Matt Morris, Vice President for Administrative Services, presented a resolution for approval of consultant and authority to enter into an agreement for the professional services in conjunction with the renovation of Hill Hall (Agreement No. 382-16) with Helix; fees not to exceed $916,900. Mr. Carmichael made a motion, seconded by Ms. Tergin.

Motion passed 9-0.

Mr. Morris then recommended the approval of bids and award of a contract for the phase II improvement to the district chilled water system (Bid and Quotations No. 1534-16). DeWitt & Associates, Inc. was the low bidder on this project. The resolution approves a base bid of $1,925,400 plus alternates 1, 2, 3, 4, 5, and 6 for a total project budget of $2,105,000. Moved by Ms. Fry and seconded by Mr. Hoven.

Motion passed 9-0.

Mr. Morris recommended the approval of amendments to the Employee Handbook for Administrative, Professional and Support Staff employees and related policies (Policies & Procedures No. 138-16). Revisions are necessary due to changes in the Fair Labor Standards Act (FLSA), effective December 1, 2016, and overall changes to the handbook to include sections 3.14; 4.4; and 7.1.2. A motion was made by Mr. Gregory Spears, seconded by Mr. Carmichael.

Motion passed 9-0.

12. New Business:
a. Election of Board Officers for Calendar Year 2017 – Dr. Hofherr commented that the officer slate for next year has previously been discussed. Mr. Hoven moved that Mr. Joe Carmichael be nominated as Chair; Mr. Gore seconded the motion. Mr. Carmichael then moved that Ms. Virginia Fry be nominated as Vice-Chair. Ms. Tergin seconded the motion.

Nominations passed unanimously.

13. Closed Meeting – It was determined that the Board of Governors needed to meet in a closed session to consider items of business provided in the Revised Statues of Missouri. Dr. Hofherr asked if a resolution authorizing a closed meeting of the Board was prepared. Thereupon, the following resolution was presented for consideration:

BE IT RESOLVED by the Board of Governors for Missouri State University that a closed meeting with closed records and closed vote, be held during a recess of this October 14, 2016 meeting of the Board of Governors to consider items of business pursuant to:

A. R.S.Mo. 610.021(1). “Legal actions, causes of action, or litigation involving a public governmental body...”

B. R.S.Mo. 610.021(17). “Confidential or privileged communications between a public governmental body and its auditor,...”

C. R.S.Mo. 610.021(18). “Operational guidelines, policies and specific response plans developed, adopted, or maintained by a public agency responsible for law enforcement, public safety, first response, or public health…”

D. R.S.Mo. 610.021(19). “Existing or proposed security systems and structural plans of real property owned or leased by a public governmental body…”

E. R.S.Mo. 610.021(20). “The portion of the record that identifies security system or access codes or authorization codes for the security systems of real property;…” and

F. R.S.Mo. 610.021(21). “Records that identify the configuration of components or the operation of a computer, computer system, computer network, or telecommunications network, and would allow unauthorized access to or unlawful disruption…”

Ms. Miller moved the approval of the resolution and Mr. Hoven seconded the motion.

A roll call vote on the motion was as follows: those voting in favor – Governors Carmichael, Fry, Gore, Hofherr, Hoven, Miller, Seal, Spears, and Tergin; those voting against – none.

Dr. Hofherr declared the resolution passed unanimously. The open meeting was recessed at 2:03 p.m. to go into closed session.

The open meeting was reconvened at 4:07 p.m.
Date of Next Meeting – The date of the next regularly scheduled meeting was set for Thursday, December 15, 2016, at 1:00 p.m. on the Springfield Campus.

13. Adjournment – Dr. Hofherr adjourned the meeting at 4:09 p.m., on the motion of Mr. Carmichael, the second of Ms. Fry, and the unanimous vote of the Board.

Kristan Gochenauer