March 21, 2018

MINUTES OF THE EXECUTIVE COMMITTEE
OF THE BOARD OF GOVERNORS
MISSOURI STATE UNIVERSITY
MARCH 21, 2018

1.    Roll Call:
Present - Ms. Carrie Tergin, Chair of the Board
Mr. Craig Frazier, Governor
Mr. Gabriel Gore, Vice Chair of the Board Governor (by conference call)
Mr. Kendall Seal, Governor (by conference call)
Also Present - Mr. Clifton M. Smart III, President
Mr. William Burns, Associate Attorney, Gilmore & Bell, P.C. (by conference call)
Ms. Donna Christian, Director of Internal Audit and Compliance
Mr. Chris Collier, Managing Director, Hilltop Securities (by conference             call)
Ms. Amelia Counts, Governor (by conference call)
Mr. Tyree Davis, IV, Governor
Mr. Ryan DeBoef, Chief of Staff and Assistant to the President for Governmental Relations
Ms. Rachael Dockery, General Counsel
Dr. Frank Einhellig, Provost
Mr. Steve Foucart, Chief Financial Officer
Ms. Virginia Fry, Governor
Dr. Tammy Jahnke, Dean, College of Natural and Applied Sciences
Ms. Beverly Miller, Governor
Mr. Jeff Mitchell, Assistant General Counsel
Mr. Kyle Moats, Director of Athletics
Mr. Robert Moore, Associate Director, Financial Aid
Mr. Matt Morris, Vice President for Administrative Services
Mr. Doug Sampson, University Architect and Director of Planning, Design and Construction
Ms. Suzanne Shaw, Vice President for Marketing and Communications
Ms. Carol Silvey, Governor (by conference call)
Dr. Dee Siscoe, Vice President for Student Affairs
Mr. Gregory Spears, Governor (by conference call)
Mr. Mike Wills, Director of Procurement Services
Mr. Rick Wright, Bond Counsel, Gilmore & Bell, P.C. (by conference call)
Ms. Haley Zangl, Student
Ms. Kristan Gochenauer, Secretary of the Board 
 
2.    Presiding – Ms. Carrie Tergin, Chair of the Board of Governors, called the Executive Committee conference-call meeting to order at 4:00 p.m. in Room 203 of Carrington Hall on the campus of Missouri State University in Springfield, Missouri.

3.    Approval of Minutes – Ms. Tergin mentioned that the first item of business was the approval of the minutes for the open meeting of January 17, 2018.  Mr. Kendall Seal so moved, receiving the second of Mr. Craig Frazier.

Motion passed 3-0.

4.    President – President Clif Smart provided a budget update including recent engagement with other universities as well as legislators on budget proposals regarding holding tuition and fees flat.  The fee resolution, which was discussed at the February Finance and Facilities Committee meeting, will be presented at the April Executive Committee meeting for approval.  If the resolution is approved, the University has the ability to roll back any increases until August 2018.    

President Smart then discussed the CNAS fee proposal.  This proposal would eliminate course fees and add a per credit hour fee generating additional funding that can be invested in the students and college.  This proposal will be a part of the fee resolution presented at the April Executive Committee meeting.

5.    Academic – Dr. Frank Einhellig, Provost, presented a resolution (Curriculum No. 385-18) requesting approval of the academic calendar for 2019-2020.  Mr. Frazier made a motion, receiving a second from Mr. Gabriel Gore. 

Motion passed 3-0.

6.    Procurement and Financial – Mr. Steve Foucart, Chief Financial Officer, presented a resolution summarizing Procurement Services’ Office activities from January 12, 2018 through March 16, 2018 (Purchasing Activity Report No. 464-18). The three items included in the resolution were:

•    Approval requested to renew contract for Investment Banking Services with Hilltop Securities, Incorporated.  Cost is dependent on the dollar amount of the bond issue.  The renewal term is for May 15, 2018 through May 14, 2019.   

•    Approval recommended for renewal of Contract 6102-1 with BKD for Audit and Related Accounting Services.  Renewal will be $193,000 for the service period July 1, 2018 through June 30, 2019, with four additional optional renewals included. 

•    Approval recommended to amend the multi-media rights agreement with Missouri State Sports Properties, LLC (aka Learfield Sports).  This would extend the current agreement by three years through June 30, 2029 and provide an additional $400,000 in capital subsidy payments.  Mr. Frazier made motion, receiving a second from Mr. Gore.

Motion passed 3-0.

Mr. Foucart then recommended a resolution to approve the terms of auxiliary enterprise system revenue bonds through Regions Capital Advantage, Inc. (Finance No. 1067-18).  Auxiliary enterprise system revenue bond principal amount not to exceed $24,000,000 will provide funds to finance the costs of improvements to and expansions and renovations of auxiliary enterprise facilities and ancillary projects of the University. Mr. Frazier made a motion, receiving a second from Mr. Seal. 

Motion passed 3-0.

7.    Facilities and Equipment – Mr. Matt Morris, Vice President for Administrative Services, recognized Mr. Doug Sampson, University Architect and Director of Planning, Design and Construction, for his 27 years of service to the University and congratulated him on his upcoming retirement.  He then requested approval of bids and award of a contract for the mechanical engineering program improvements at Robert W. Plaster Center for Free Enterprise (Bids & Quotations No. 1555-18).  The low bid of $1,051,450, by Bales Construction Company, Inc., was received for the base bid plus alternates 1, 2, and 3. Total project budget is $1,333,000 with work scheduled to be completed by the fall 2018 semester.  Mr. Seal moved the resolution, receiving a second from Mr. Frazier. 

Motion passed 3-0.
     
8.    Adjournment – Ms. Tergin adjourned the conference-call meeting at 4:42 p.m. on the motion of Mr. Seal, the second of Mr. Frazier and the unanimous vote of the committee. 

Kristan E. Gochenauer
Secretary of the Board