MINUTES OF THE EXECUTIVE COMMITTEE
OF THE BOARD OF GOVERNORS
MISSOURI STATE UNIVERSITY
MARCH 20, 2019
1. Roll Call:
Present - Mr. Gabriel Gore, Chair of the Board (by conference call)
Mr. Craig Frazier, Governor
Ms. Beverly Miller Keltner, Governor (by conference call)
Ms. Carrie Tergin, Governor (by conference call)
Also Present - Mr. Clifton M. Smart III, President
Ms. Amelia Counts, Governor (by conference call)
Ms. Donna Christian, Director of Internal Audit and Risk Management
Mr. Ryan DeBoef, Chief of Staff and Assistant to the President for Governmental Relations
Ms. Rachael Dockery, General Counsel and Chief Compliance Officer, Legal Affairs and
Compliance
Dr. Frank Einhellig, Provost
Mr. Steve Foucart, Chief Financial Officer
Mr. David Hall, Director of University Safety
Ms. Afton Harper, Student Reporter for the Standard
Ms. Ashley Larsen, Graduate Student
Dr. Shirley Lawler, Chancellor, West Plains Campus
Mr. Jon Lee, Chair, Staff Senate
Mr. William Miller, Student Governor
Mr. Kyle Moats, Director of Athletics
Mr. Matt Morris, Vice President for Administrative Services
Mr. Kevin Piercy, Assistant Director, Computer Services
Mr. Greg Rainwater, Budget and Financial Manager, Provost Office
Mr. Kendall Seal, Governor (by conference call)
Ms. Suzanne Shaw, Vice President for Marketing and Communications
Ms. Carol Silvey, Governor (by conference call)
Dr. Dee Siscoe, Vice President for Student Affairs
Mr. Gregory Spears, Governor (by conference call)
Mr. Mark Wheeler, University Architect and Director of Planning, Design and Construction
Mr. Mike Wills, Director of Procurement
Mr. Connor Wilson, Student
Ms. Kristan Gochenauer, Secretary of the Board
2. Presiding – Mr. Gabriel Gore, Chair of the Board of Governors, called the Executive
Committee conference-call meeting to order at 4:00 p.m. in Room 203 of Carrington
Hall on the campus of Missouri State University in Springfield, Missouri.
3. Approval of Minutes – Mr. Gore mentioned that the first item of business was the approval of the minutes for the open meeting of January 16, 2019. Mr. Craig Frazier so moved, receiving a second from Ms. Carrie Tergin.
Motion passed 3-0.
4. FY20 Budget Update – President Clif Smart updated the Executive Committee on the FY20 budget. In February, the committee was presented with two scenarios dependent upon an equity increase from the state. President Smart shared that the current House budget includes the following:
• An equity increase for Missouri State University of $4.7 million (split between
both campuses)
• One-time funding for maintenance/repair of $1 million (split between both campuses)
• Missouri Excel program funding of $2.85 million for the nursing program expansion
It is anticipated that the House will pass the budget in this form next week. The budget will then go to the Senate. President Smart will be in Jefferson City the first week of April to individually meet with legislators.
Current budget scenario options include:
• Option 1: If no new funding is received, propose a tuition increase of 5% and
no cost of living or minimum wage increase.
• Option 2: If an equity increase of $4.7 million is received, would propose a
tuition increase of 3% as well as a cost of living increase and full coverage of the
minimum wage increase.
At the April Board of Governors’ Executive Committee meeting, committee members will be asked to approve the fee resolution proposal, which will include the higher tuition increase of 5% with a commitment to roll back to 3% if extra funding is received. The May Board of Governors’ meeting will include a detailed conversation of the budget, with final budget approval requested at the June Board of Governors’ meeting.
5. West Plains – Dr. Shirley Lawler, Chancellor, recommended approval of a cooperative agreement with the city of West Plains for the establishment of an on-campus police substation (West Plains Agreement No. 54-19). The substation will be located in a renovated portion of Drago Hall. Ms. Beverly Miller Keltner moved to approve the agreement, receiving a second from Mr. Frazier.
Motion passed 3-0.
6. Procurement and Financial – Mr. Steve Foucart, Chief Financial Officer,
presented a resolution summarizing the Procurement Services’ Office activities from
January 11, 2019 through March 15, 2019 (Purchasing Activity Report No. 475-19). The
one item included in the resolution was:
• Approval recommended for computing hardware for open-access computer labs utilizing the University of Missouri’s contract with Dell Marketing. The 235 all-in-one computers will cost $270,250.00 and will replace existing computing hardware in Cheek Hall, Glass Hall and Meyer Library.
Ms. Tergin made a motion to approve the purchasing activity report, receiving a second from Mr. Frazier.
Motion passed 3-0.
7. Facilities and Equipment – Mr. Matt Morris, Vice President for Administrative Services, recommended approval of bids and award of a contract for the phase II renovation of Woods House (Bids & Quotations No. 1569-19). A low bid of $5,454,000.00 plus alternates 1, 2 and 3 was received from DeWitt & Associates, Inc. Total budget is $6,450,000.00 with an expected completion prior to fall 2019. Mr. Frazier moved the resolution, receiving a second from Ms. Miller Keltner.
Motion passed 3-0.
Mr. Morris then recommended approval of bids and award of a contract for the update of student rooms at Wells House (Bids & Quotations No. 1570-19). The low bid of $310,781.00 for the base bid plus alternates 1, 2, 3, 4, 5, 6 and 7 was received from Federal Construction, Inc. Total budget is $375,000.00 with expected completion prior to the 2019 fall semester. Mr. Frazier moved to approve the resolution, receiving a second from Ms. Tergin.
Motion passed 3-0.
8. Closed Meeting – It was determined that the Board of Governors needed to meet in a closed session to consider items of business provided in the Revised Statutes of Missouri. Mr. Gore asked if a resolution authorizing a closed meeting of the Board was prepared. Thereupon, the following resolution was presented for consideration:
BE IT RESOLVED by the Board of Governors for Missouri State University that a closed meeting, with closed records and closed vote, be held during a recess of this March 20, 2019, Executive meeting of the Board of Governors to consider items of business pursuant to:
A. R.S. Mo. 610.021(1). “Legal actions, causes of action, or litigation involving a public governmental body…”
B. R.S. Mo. 610.021(3). “Hiring, firing, disciplining or promoting of particular employees by a public governmental body...”, and
C. R.S. Mo. 610.021(13). “Individually identifiable personnel records, performance ratings or records pertaining to employees or applicants for employment...;”
Mr. Frazier moved the approval of the resolution and Ms. Tergin seconded the motion.
A roll call vote on the motion was as follows: those voting in favor – Governors Frazier, Gore, Miller Keltner and Tergin; those voting against – none.
Mr. Gore declared the resolution passed unanimously. The open meeting was recessed at 4:30 p.m. to go into closed session.
The open meeting was reconvened at 4:56 p.m.
9. Adjournment – Mr. Gore adjourned the conference-call meeting at 4:57 p.m. on the motion of Ms. Miller Keltner, the second of Mr. Frazier and the unanimous vote of the committee.
Kristan E. Gochenauer
Secretary of the Board