September 21, 2016

September 21, 2016

1. Roll Call:
Present - Mr. Joe Carmichael, Vice Chair of the Board (by conference call)
Ms. Virginia Fry, Governor (by conference call)
Dr. Peter Hofherr, Chair of the Board (by conference call)
Ms. Carrie Tergin, Governor (by conference call)

Also Present - Mr. Clifton Smart III, President
Ms. Beverly Miller, Governor (by conference call)
Mr. Greg Spears, Governor (by conference call)
Mr. Tyree Davis, Governor
Mr. Matt Morris, Vice President for Administrative Services
Mr. Steve Foucart, Chief Financial Officer
Mr. Kyle Moats, Director of Athletics
Ms. Rachael Dockery, General Counsel
Dr. Drew Bennett, Chancellor of the West Plains Campus (by conference call)
Dr. Dee Siscoe, Vice President for Student Affairs
Mr. Ryan DeBoef, Chief of Staff
Mr. Jeff Morrissey, Chief Information Officer
Mr. Jerry Compton, Project Manager-Architect
Mr. James McTavish, University Engineer and Associate Director
Mr. Mike Wills, Director of Procurement Services
Mr. Jennifer Cox, Assistant to the Vice President for Administrative Services
Mr. Ryan Wilson, Staff Senate Chair, Centralized User Support Specialist
Mr. Casey Struble, Student Reporter for the Standard
Ms. Kristan Gochenauer, Secretary of the Board

2. Presiding – Dr. Peter Hofherr, Chair of the Board of Governors, called the Executive Committee conference-call meeting to order at 4:03 p.m. in room 203 of Carrington Hall on the campus of Missouri State University in Springfield, Missouri.

3. Approval of Minutes – Dr. Hofherr mentioned that the first item of business was the approval of the minutes for the open meeting of August 17, 2016. Ms. Virginia Fry so moved, receiving the second of Ms. Carrie Tergin.

Motion passed 3-0.

4. Procurement and Financial – Mr. Steve Foucart, Chief Financial Officer, presented a resolution summarizing Procurement Services’ office activities for August 12, 2016 through September 9, 2016 (Purchasing Activity Report No. 444-16).
Mr. Foucart asked that the first item on the report be considered separately. Approval was requested to continue utilizing Hite Media for ESPN games through the ESPN3 Telecast Agreement for the 2016-2017 season. For the period of August 1, 2016 through July 31, 2017, spending is estimated at $225,000. Ms. Fry offered a motion to approve. Mr. Joe Carmichael seconded the motion.

Motion passed 3-0.

Following are the three additional resolution items for consideration:

• Approval requested for a combined AC/DC Fundamentals Training System, Hydraulics/Pneumatics Training System, Mechanical Training System, Solar/Wind Training System and 3D Printer and Scanner for the Associate of Applied Science in Technology – West Plains. Lab-Volt equipment is required to integrate with previously bid equipment. Innovative Education Systems is the only authorized dealer. Cost for the training system is $189,298.44.

• Approval recommended for the renewal of Contract C6437-1 with Express Employment Services to provide temporary employment services; unskilled. This is the third of four contract renewal options. For the period of October 1, 2016 through September 30, 2017, the estimated contract cost is $238,502.

• Approval recommended to award a contract to Graybar for communication wiring materials in support of Networking and Telecommunications. The contract period will be January 1, 2017 through December 31, 2017. The estimated contract cost is $400,000 with five additional one-year renewal option periods available to the University. A motion was made and seconded, respectively, by Mr. Carmichael and Ms. Tergin.

Motion passed 3-0.

5. Facilities and Equipment – Mr. Matt Morris, Vice President for Administrative Services, presented a resolution for the approval of bids and award of a contract for the construction of the new Health and Wellness Center (Bids & Contract No. 1533-16). K&S Associates, Inc. submitted the low bid in the amount of $10,181,000 for the base bid plus alternates 1, 2, 3, 4 and 5. Total project budget is set at $13,000,000. K&S Associates, Inc. has positive higher education construction reviews. Construction is scheduled to start October 2016 with a projected end of year 2017 completion date. A motion was made by Ms. Fry and seconded by Ms. Tergin.

Motion passed 3-0.

Mr. Steve Foucart then discussed the appointment of a Final Terms committee. The University will issue approximately $13 million in 2016 Series Auxiliary Enterprise System Revenue Bonds for the construction of the new Health and Wellness Center. Bonds will receive final pricing terms on Tuesday, October 18, 2016. The committee will set the final terms of the bonds consistent with the bond resolution and consist of at least one, but not more than three, board members, Mr. Foucart, CFO and Ms. Rachael Dockery, General Counsel. The following board members were selected to serve on the committee: Mr. Greg Spears, Ms. Fry and Dr. Hofherr.

6. Adjournment – Dr. Hofherr adjourned the conference-call meeting at 4:25 p.m. on the motion of Mr. Carmichael, the second of Ms. Fry, and the unanimous vote of the committee.

Kristan E. Gochenauer
Secretary of the Board