October 15, 2014




October 15, 2014

 1.                  Roll Call:

Present -    Dr. Peter Hofherr, Governor (by conference call)

                  Mr. Steve Hoven, Vice Chair of the Board (by conference call)

Ms. Beverly Miller, Chair of the Board (by conference call)

Ms. Carrie Tergin, Governor (by conference call)     


Present -    Mr. Clif Smart, President

                  Mr. Caleb Doyle, Student Governor

                  Dr. Frank Einhellig, Provost

                  Dr. Drew Bennett, Chancellor of the West Plains Campus (by conference call)

                  Mr. Ken McClure, Vice President for Administrative and Information Services

                  Ms. Rachael Dockery, General Counsel

                  Mr. Steve Foucart, Chief Financial Officer

                  Dr. Tammy Jahnke, Dean of the College of Natural & Applied Sciences

                  Mr. Gary Stewart, Director of Residence Life, Housing, and Dining Services

                  Mr. Ryan DeBoef, Chief of Staff

Dr. Thomas Lane, Assistant Vice President for Student Life and Director of Plaster Student Union

Mr. Mark Frietchen, Project Manager – Engineer, Planning, Design, & Construction

Mr. John McAlear, Secretary of the Board

 2.                  Presiding – Ms. Beverly Miller, Chair of the Board of Governors, called the Executive Committee conference-call meeting to order at 4:00 p.m. in Room 203 of Carrington Hall on the campus of Missouri State University in Springfield, Missouri.

 3.                  Approval of Minutes – Ms. Miller mentioned that the first item of business was the approval of the minutes for the open meeting of September 17, 2014.  Ms. Tergin so moved, receiving the second of Mr. Hoven.

Motion passed 3-0.

 4.                  President --- President Clif Smart presented a resolution (Finance No. 1041-14) for the approval of Governing Policy G1.32 as the allocation formula for state appropriations for the Springfield and West Plains campuses.  He explained that the University System receives one appropriation from the State of Missouri and it is up to the System on how to allocate the appropriation between campuses. The recent allocation formula informally used in calculating the West Plains Campus’s share is based on the West Plains campus percentage of full-time-equivalent students divided by the sum of the Springfield and West Plains campus full-time-equivalent students less one percent. The one percent deduction is to recognize the numerous benefits derived from the Springfield campus support and the warranted increased resources required for upper-level courses at the Springfield campus. During the recent Higher Learning Commission’s (HLC) accreditation process, HLC recommended that the formula used be formalized and approved by the Board of Governors. President Smart added that the formal policy also addresses the new performance funding measures and if there are any specific campus programs receiving state appropriations. Dr. Drew Bennett, Chancellor of the West Plains, commented that this formal, board-approved policy will strengthen the relationship between the two campuses and show that the West Plains campus is receiving its fair share. Dr. Hofherr so moved, receiving the second of Ms. Tergin.

Motion passed 3-0.

 5.                  Procurement and Financial – Mr. Steve Foucart, Chief Financial Officer, presented a resolution (Purchasing Activity Report No. 410-14) summarizing Procurement Services’ activities from September 12, 2014, through October 9, 2014. The one item in the report is to exercise a renewal option with CIGNA for group life, accidental death and dismemberment (AD&D), and long-term disability (LTD) insurance. This renewal is for the period January 1, 2015, through December 31, 2016, the first and second available contract renewal options, with premium rates unchanged during this two-year extension. Mr. Hoven moved the approval of the resolution, receiving a second from Dr. Hofherr.

Motion passed 3-0.

 6.                  Facilities and Equipment --- Mr. Ken McClure, Vice President for Administrative and Information Services, first presented a resolution for the renovation of Sunvilla Tower (Bids & Quotations No. 1477-14). KCI Construction Company, Inc., was the low bidder with a bid of $10,939,000 for the base bid plus alternates 1, 2, 3, and 4. The total project budget was established at $13,000,000.  He explained that alternates 5 through 9 were not being accepted due to cost. He added that it was not imperative that these alternates be done at this time. He also explained that the furniture, fixtures, and equipment for this building are not included in this budget and will be funded separately at the appropriate time. After a short discussion, Ms. Tergin moved to approve the resolution, receiving a second from Mr. Hoven.

Motion passed 3-0.

He then presented a resolution to increase the additional services allowed for the consultant in conjunction with the design of a new Occupational Therapy Building (Architects & Engineers No. 704-14). He explained that with the award of the construction contract for the building, attention is now turning to the interior needs of this facility. Furnishings and equipment such as lab tables, student desks, exam room furniture, nursing simulation stations, and lab room furniture are required in order to provide the functionality needed. Cannon Design, Inc., the original consultant for the design of this facility, has the intimate knowledge of the facility and the interiors division of the firm has the knowledge and capability to provide the service needed to the University in order to properly obtain the needed furnishings and equipment. This expanded scope will increase the contract amount with Cannon Design, Inc., by $80,000 but will not increase the project budget. Moved by Mr. Hoven.  Seconded by Dr. Hofherr.

Motion passed 3-0.

Mr. McClure next presented a resolution for professional services in conjunction with the laboratory renovation in Temple Hall (Architects & Engineers No. 705-14). Helmuth, Obata & Kassabaum, Inc., was the firm selected as the best qualified to perform the work for a fixed, not-to-exceed fee of $189,270 plus reimbursable expenses. Additional services of up to $75,000 as described in this agreement may be authorized and approved as necessary. He explained that this renovation will benefit the departments of Geology, Geography, and Planning; Chemistry; and Biology within the College of Natural & Natural Applied Sciences (CNAS). The authorization for additional services on this project is higher than typical to account for potential additional work that would further meet the needs of CNAS. Moved and seconded, respectively, by Ms. Tergin and Dr. Hofherr.

Motion passed 3-0.

He then presented a resolution to increase the project budget for the renovation of Pummill Hall (Bids & Quotations No. 1478-14). This $125,000 increase brings the total project budget to $7,025,000. He explained that this needed increase was due to the need to renovate all of the restrooms in the building, which were not in the original plans. Moved and seconded, respectively, by Mr. Hoven and Dr. Hofherr.

Motion passed 3-0.

 7.                  Human Resources --- Mr. McClure then presented a resolution (Purchase Approval No. 135-14) to approve renewal of reinsurance (stop/loss) provider for the University’s Employee Group Benefit Plan with UNIMERICA Insurance Company. He explained that the renewal proposal maintained the current deductible levels at no increase in premium for calendar year 2015. He added that the policy also includes a monetary reward for good experience and if our current experience continues through December 31, 2014, the University stands to collect $80,000 which represents about 14% of the current premium. Moved by Ms. Tergin and seconded by Dr. Hofherr.

Motion passed 3-0.

 8.                  Adjournment — Ms. Miller adjourned the conference-call meeting at 4:30 p.m., on the motion of Dr. Hofherr, the second of Ms. Tergin, and the unanimous vote of the committee.

 John W. McAlear
Secretary of the Board