MINUTES OF THE EXECUTIVE COMMITTEE
OF THE BOARD OF GOVERNORS
MISSOURI STATE UNIVERSITY
NOVEMBER 18, 2015
1. Roll Call:
Present - Mr. Joe Carmichael, Governor (by conference call)
Dr. Peter Hofherr, Vice Chair of the Board (by conference call)
Mr. Stephen B. Hoven, Chair of the Board (by conference call)
Absent - Ms. Virginia Fry, Governor
Also
Present - Mr. Clif Smart, President
Ms. Carrie Tergin, Governor (by conference call at 4:20 p.m.)
Dr. Frank Einhellig, Provost
Dr. Jim Baker, Vice President for Research, Economic Development, and International Programs
Dr. Drew Bennett, Chancellor of the West Plains Campus (by conference call)
Dr. Dee Siscoe, Vice President for Student Affairs
Mr. Steve Foucart, Chief Financial Officer
Ms. Donna Christian, Director of Internal Audit & Compliance
Ms. Rachael Dockery, General Counsel
Mr. Ryan DeBoef, Chief of Staff
Mr. Jeff Morrissey, Chief Information Officer
Mr. Doug Sampson, University Architect and Director of Planning, Design, and Construction
Mr. Matt Morris, Interim Vice President for Administrative & Information Services
Mr. John W. McAlear, Secretary of the Board
2. Presiding – Mr. Stephen B. Hoven, Chair of the Board of Governors, called the Executive Committee conference-call meeting to order at 4:00 p.m. in Room 203 of Carrington Hall on the campus of Missouri State University in Springfield, Missouri.
3. Approval of Minutes – Mr. Hoven mentioned that the first item of business was the approval of the minutes for the open meeting of October 21, 2015. Dr. Hofherr so moved, receiving the second of Mr. Carmichael.
Motion passed 3-0.
4. President --- President Clif Smart presented a resolution (Human Resources No. 1508-15) approving the appointment of Matthew Morris as Vice President for Administrative Services, effective December 1, 2015, at an annual salary of $140,000. Moved and seconded, respectively, by Mr. Carmichael and Dr. Hofherr.
Motion passed 3-0.
5. Procurement and Financial --- Mr. Steve Foucart, Chief Financial Officer, presented a resolution (Purchasing Activity Report No. 428-15) summarizing Procurement Services’ activities from October 16, 2015, through November 10, 2015. Mr. Foucart summarized the three items included in the report needing board approval:
- Approval is recommended for annual maintenance fees of $103,504 for the West Plains campus administrative information system for calendar year 2016 with payment to Ellucian Support Incorporated.
- Recommend payment to Bruker-Nano for an Atomic Force Microscope costing $177,075 for Research and Economic Development. The purchase is funded by the FY2016 Innovation Center Grant from the Missouri Technology Corporation.
- Recommend a renewal with Graybar Electric Company to provide telecommunications wiring materials for calendar year 2016 at an approximate cost of $400,000. This is the seventh of seven contract renewals with Graybar for wiring materials to be used on both campuses during the year.
Dr. Hofherr offered a motion to approve. Mr. Carmichael seconded the motion.
Motion passed 3-0.
6. Facilities and Equipment --- Mr. Matt Morris, Interim Vice President for Administrative & Information Services, presented the following resolutions for the Committee’s consideration:
The renovation of the elevator at Baker Bookstore (Bids & Quotations No. 1508-15); ThyssenKrupp Elevator Corporation, low bid of $94,241; total project budget set at $120,000.
The installation of additional linesets at Juanita K. Hammons Hall for the Performing Arts (Bids & Quotations No. 1509-15); only bid received of $127,000; total project budget established at $159,900.
The tornado community safe room at Sunvilla West (Bids & Quotations No. 1510-15); DeWitt and Associates, Inc., low bid of $1,503,372 for the base bid plus alternates 1, 3, and 7; total project budget set at $1,859,750.
Moved and seconded, respectively, by Dr. Hofherr and Mr. Carmichael.
Motion passed 3-0.
Mr. Morris then presented the following resolutions for the Committee’s consideration:
Testing and special inspection services in conjunction with the renovation and addition to Glass Hall (Architects & Engineers No. 713-15); Palmerton and Parrish, Inc., for $97,931 plus reimbursable expenses. Additional services of up to $20,000 as described in this agreement may be authorized and approved as necessary.
Professional services in conjunction with the new health and wellness center (Architects & Engineers No. 714-15); Hastings + Chivetta, for a fixed fee of $737,729 plus reimbursable expenses. Additional services of up to $50,000 as described in this agreement may be authorized and approved as necessary.
Professional services in conjunction with the district chilled water system improvement project (Architects & Engineers No. 715-15); Ross & Baruzzini, Inc., for a stipulated fee of $297,700 plus reimbursable expenses. Additional services of up to $30,000 as described in this agreement may be authorized and approved as necessary.
Moved by Mr. Carmichael and seconded by Dr. Hofherr.
Motion passed 3-0.
Mr. Morris next presented the following two resolutions:
Approval of a lease agreement with Warren Davis Properties VIII, L.L.C. for commercial space located at 1514 S. Glenstone Avenue for general office and education space (Agreement No. 369-15). The University will utilize the Glen Isle Shopping Center for general office and education space. This property may be utilized by the entire University community, but will serve large space needs within the Department of Music, College of Education, and Department of Psychology while renovations take place at Ellis Hall and Hill Hall. The term of the lease is from April 1, 2016 through August 31, 2018, (29 months) at a rate of $13.35 per square foot for 35,080 square feet (or $39,026.50 per month). Building operations (maintenance, custodial, utilities, and parking) will be provided by the lessor within the $13.35 per square foot rate.
Approval of Amendment #1 to lease agreement with ESM Technologies Inc., at the Jordan Valley Innovation Center (JVIC) (Agreement No. 370-15). This amendment allows ESM Technologies, Inc., to extend the December 1, 2014, lease of shared space on the third floor of Buildings 1 and 2 of JVIC for another year (through November 30, 2016), and sets up additional twelve-month renewals going forward.
Moved and seconded, respectively, by Dr. Hofherr and Mr. Carmichael.
Motion passed 3-0.
7. New Business --- President Smart reported that the University held its annual legislator briefing yesterday that was attended by some of our area legislators. Mr. Carmichael commented that he attended the briefing and that President Smart did an excellent job in laying out the University’s needs.
8. Adjournment — Mr. Hoven adjourned the conference-call meeting at 4:50 p.m. on the motion of Mr. Carmichael, the second of Dr. Hofherr, and the unanimous approval of the committee.
John W. McAlear
Secretary of the Board