May 21, 2014




May 21, 2014

1. Roll Call:

Present - Mr. Peter Hofherr, Governor (by conference call)

Mr. Steve Hoven, Vice Chair of the Board (by conference call)

Ms. Beverly Miller, Chair of the Board (by conference call)

Ms. Carrie Tergin, Governor (by conference call)


Present - Mr. Ken McClure, Vice President for Administrative and Information Services

Ms. Virginia Fry, Governor (by conference call)

Mr. Steve Foucart, Chief Financial Officer

Ms. Penni Groves, General Counsel

Ms. Donna Christian, Director of Internal Audit & Compliance

Dr. Dee Siscoe, Vice President for Student Affairs

Dr. Joye Norris, Associate Provost for Access & Outreach

Mr. Gary Stewart, Director of Residence Life, Housing, and Dining Services

Mr. Ryan DeBoef, Legal Counsel

Mr. Matt Morris, Associate Vice President for Administrative and Information Services

Mr. Doug Sampson, University Architect and Director of Planning, Design, and Construction

Mr. Paul Kincaid, Chief of Staff

Mr. John McAlear, Secretary of the Board

2. Presiding – Ms. Beverly Miller, Chair of the Board of Governors, called the Executive Committee conference-call meeting to order at 4:00 p.m. in Room 203 of Carrington Hall on the campus of Missouri State University in Springfield, Missouri

3. Approval of Minutes – Ms. Miller mentioned that the first item of business was the approval of the minutes for the open and closed meetings of April 16, 2014. Mr. Hofherr so moved, receiving the second of Ms. Tergin.

Motion passed 3-0.

4. Procurement and Financial – Mr. Steve Foucart, Chief Financial Officer, presented a resolution summarizing Procurement Services’ Office activities from April 11, 2014, through May 15, 2014 (Item III.A.). The three items included in the resolution were:

  • Recommend awarding contracts for moving services to Bestway Moving and Storage and Fry Wagner for one-year terms with four one-year renewals for an estimated total of $111,107 annually. The University typically spends approximately $100,000 per year on moving services as a result of renovations throughout campus. As a result of the dollar amount, we bid these services. Our two current providers had the lowest bids. Due to the potential moving times, we contract with two companies to ensure we can meet the university demands.
  • Recommend the utilization of the Educational and Institutional Cooperative procurement contract with Southwest Contract to purchase furniture (beds, desks, chairs, and storage cabinets) totaling $159,844 for the Kentwood Hall renovation.
  • Recommend awarding air transportation services for the 2014 football season to Shorts Travel for approximately $223,500. Shorts Travel has an excellent reputation and has provided this service for the last several years. While not the lowest bidder, the lowest bidder had mixed reference checks.

Mr. Hoven so moved, receiving a second from Mr. Hofherr.

Motion passed 3-0.

Mr. Foucart next presented a resolution (Item III.B.) amending the 2014-2015 Fee Resolution by lowering the per-credit-hour fee for High School dual-credit courses from $97 to $70. Dr. Joye Norris, Associate Provost for Access and Outreach, reported that we have over 2,000 dual-credit students each semester. We recently reviewed what other institutions were charging for these courses and found that the average cost in Missouri was $67 per credit hour and that our rate of $97 was the highest in the state. With that information, it was decided to recommend lowering our fee. Moved and seconded, respectively, by Ms. Tergin and Mr. Hofherr.

Motion passed 3-0.

5. Facilities and Equipment --- Mr. Ken McClure, Vice President for Administrative and Information Services, first presented a resolution for the renovation of Pummill Hall (Item IV.A.); DeWitt & Associates, Inc., best bid of $5,202,500 for the base bid plus alternates one and eight; total project budget set at $6,900,000. Additional consultant services of $20,000 are also approved for the expanded scope of this project (going from renovating two floors to renovating four floors). The project budget includes these additional services. DeWitt & Associates, Inc., was the second lowest bidder (by only $11,100), but was selected due to their history of completing quality work in a timely fashion for the University. So moved by Mr. Hoven, receiving the second of Mr. Hofherr.

Motion passed 3-0.

Mr. McClure then presented a resolution granting right-of-way easements to Southwest Electric Cooperative for the construction of an electrical distribution line through property referred to as Shealy Farm on Missouri State University property (Item IV.B.). The line will service personal property owned by Joe Webb, Farm Operator for Shealy Farm. In addition, the line will allow the potential for three-phase electrical service to be provided to Shealy Farm if needed in the future. Moved by Ms. Tergin and seconded by Mr. Hoven.

Motion passed 3-0.

6. Adjournment — Ms. Miller adjourned the conference-call meeting at 4:20 p.m., on the motion of Mr. Hofherr, the second of Mr. Hoven, and the unanimous vote of the committee.

John W. McAlear

Secretary of the Board