February 16, 2011




February 16, 2011

1. Roll Call:

Present - Ms. Elizabeth Bradbury, Chair of the Board (by conference call)

Mr. Gordon Elliott, Vice-Chair of the Board (by conference call)

Mr. Brian Hammons, Governor (by conference call)

Ms. Cathy Smith, Governor (by conference call)


Present - James E. Cofer, Sr., President

Clif Smart, General Counsel

Ken McClure, Vice President for Administrative and Information Services (by conference call)

Nila Hayes, Chief Financial Officer

Doug Sampson, University Architect and Director of Campus Planning

Gary Stewart, Director of Residence Life & Services

Earle Doman, Vice President for Student Affairs

Don Hendricks, Director of University Communications

John McAlear, Secretary of the Board

2. Presiding — Ms. Elizabeth Bradbury, Chair of the Board of Governors, called the Executive Committee conference-call meeting to order at 9:00 a.m. in Room 203 of Carrington Hall on the campus of Missouri State University in Springfield, Missouri.

3. Facilities & Equipment --- Mr. Ken McClure, Vice President for Administrative and Information Services presented the following resolution for the Executive Committee to consider:

Approval of bids and award of a contract for the door replacement in the Freudenberger House and Blair-Shannon House (Agenda Item No. II.A.); DeWitt & Associates, Inc., bid of $948,000 for the base bid; total project budget established at $1,100,000.

Mr. Elliott moved for the approval of the resolution, receiving the second of Mr. Hammons. Mr. Elliott commented that he appreciated the tour of the residence halls he was taken on earlier this week. He understands that the scheduled improvements to the residence halls are complicated as the work must be completed in a certain order during the short summer window. He remarked that the staff has done an excellent job and he is very supportive of what is being proposed. He then offered the following recommendations: 1) as fire safety is a top concern, spring-loaded hinges should be installed where needed in our residence halls; and 2) aesthetics are very important – we should strive to make our product look nice, and residence hall fees should be competitive with the local competition. It was discussed that residence hall discussions could be on the agendas for both the Student Affairs and Finance Committees in upcoming months. Ms. Bradbury asked, since both committees will be addressing residence hall matters and since life-safety matters are our highest priority, that Mr. McClure coordinate these discussions.

Ms. Bradbury then asked for a roll call vote on the motion.

Motion passed 3-0 (Governors Elliott, Hammons, and Smith).

4. Adjournment — Ms. Bradbury adjourned the conference-call meeting at 9:25 a.m. on the motion of Mr. Elliott, the second of Mr. Hammons, and the unanimous vote of the committee.

John W. McAlear

Secretary of the Board