April 20, 2016

APRIL 20, 2016

1. Roll Call:

Ms. Virginia Fry, Governor (by conference call)
Dr. Peter Hofherr, Chair of the Board (by conference call)
Ms. Carrie Tergin, Governor (by conference call)


Mr. Joe Carmichael, Vice Chair of the Board

Also Present

Mr. Clif Smart, President (by conference call)
Ms. Beverly Miller, Governor (by conference call)
Dr. Drew Bennett, Chancellor of the West Plains Campus (by conference call)
Mr. Ryan DeBoef, Chief of Staff (by conference call)
Mr. Caleb Doyle, Student Governor
Mr. Tyree Davis IV, Student Governor Appointee
Ms. Donna Christian, Director of Internal Audit & Compliance
Mr. Doug Sampson, University Architect and Director of Planning, Design, and Construction
Mr. Steve Foucart, Chief Financial Officer
Ms. Rachael Dockery, General Counsel
Dr. Dee Siscoe, Vice President for Student Affairs
Dr. Frank Einhellig, Provost
Dr. Jim Baker, Vice President for Research and Economic Development and International Programs
Ms. Suzanne Shaw, Vice President for Marketing and Communications
Mr. Tom Johnson, Director of Safety and Transportation
Ms. Deborah O’Neal, Assistant Director of Athletics for Business Administration
Ms. Cynthia Barnett, Director of Campus Recreation
Mr. Brad Kielhofner, Director of Facilities Management
Mr. Matt Morris, Vice President for Administrative Services
Mr. John W. McAlear, Secretary of the Board

2. Presiding – Dr. Peter Hofherr, Chair of the Board of Governors, called the Executive Committee conference-call meeting to order at 4:00 p.m. in Room 203 of Carrington Hall on the campus of Missouri State University in Springfield, Missouri.

3. Approval of Minutes – Dr. Hofherr mentioned that the first item of business was the approval of the minutes for the open meeting of March 16, 2016. Ms. Fry so moved, receiving the second of Ms. Tergin.

Motion passed 3-0.
4. Procurement and Financial --- Mr. Steve Foucart, Chief Financial Officer, first presented a resolution (Board Policies No. 102-16) revising Governing Policy G8.04 Investment Policy in order to permit money market fund investments up to $4,000,000. He explained that it has previously been approved to use a capital lease agreement with Banc of America Public Capital Corp to finance the chilled water loop expansion. These funds will be placed in an escrow account but our current Investment Policy does not permit placing these funds in a money market account. The University of Missouri does allow money market funds in their general pool of investments and Truman State has used money market funds for a capital lease. Citing RSMo 174.457 which says the Board of Governors of Missouri State University has the same powers, duties, authority, responsibilities, privileges, immunities, liabilities, and compensation as prescribed by law for the Board of Curators of the University of Missouri, this resolution is to amend our Investment Policy to permit the use of money market funds. Moved and seconded, respectively, by Ms. Tergin and Ms. Fry.

Motion passed 3-0.

Mr. Foucart next presented a resolution (Purchasing Activity Report No. 436-16) summarizing Procurement Services’ activities from March 10, 2016, through April 14, 2016, for six items:

• Recommend approval to award a five-year agreement to SCATE Incorporated at $40,000 per year; and, subject to satisfactory annual performance, $200,000 for the full five-year term, to provide services of an external program evaluator for the Viticulture and Enology Science and Technology Alliance (VESTA).

• Recommend approval of a new three-year contract for $131,378 with Digital Measures Software to provide a data-base system for the Office of the Provost for producing curriculum vitae for state-mandated reporting of faculty credentials, producing required reports for accreditation purposes, and producing applications for tenure, promotion, and annual compensation. The University has been using this vendor since 2005.

• Recommend approval to purchase 18 Free Motion Fitness treadmills from Orthotech Sports Medical Equipment Incorporated in the amount of $102,660 to replace like worn equipment at the Campus Recreation Center.

• The University has a contract with Event Services Group for security and other related services for special events at JQH Arena, Plaster Stadium, and the Performing Arts Center. Recommend approval to exercise the four available contract renewal options, subject to satisfactory performance. The estimated cost for the first year is $162,110.

• In response to required advertising to provide charter air transportation services for three trips for the football team in the 2016 season, six bids were received. Recommend award to Air Charter Services, Incorporated, the low bidder, for an estimated cost of $182,060. This is a new carrier for the university, so references were checked and no problems were noted.

• Recommend renewal of Contract 4966-1 with Kone Elevator to provide elevator maintenance services for the period July 1, 2016, through June 30, 2017, at an estimated cost of $557,753. This is the sixth of six available contract renewal options for the 101 elevators under this contract.

After a short discussion, Ms. Tergin offered a motion to approve. Ms. Fry seconded the motion.

Motion passed 3-0.

5. West Plains Campus --- Dr. Drew Bennett, Chancellor of the West Plains Campus, then presented the following resolutions for the Committee’s consideration:

Approval of the deletion of the Certificate in Allied Health, Certified Nursing Assistant (West Plains Curriculum No. 78-16). This certificate was created to house the Certified Nursing Assistant (CNA) course inside a certificate program in order for students who desired to gain CNA certification to gain credits toward other allied health degrees such as nursing or health information technology. The certificate, however is not required to gain CNA certification, only the completion of the CNA courses ALH 100 and ALH 105. Therefore, a concern for a large number of non-completers has been made apparent since the program was implemented.

Approval of the new academic program Certificate in Pre-Nursing (West Plains Curriculum No. 79-16). The Associate of Science in Nursing Degree Program receives approximately 175 applications for selective admission to the program each year when the program is only permitted to accept 35-40 of these students. This new Certificate in Pre-Nursing allows a course of study that enables students to complete science courses and support courses for the Nursing Degree while the student waits for admission to the nursing program.

Moved by Ms. Fry and seconded by Ms. Tergin.

Motion passed 3-0.

6. Facilities and Equipment --- Mr. Matt Morris, Vice President for Administrative Services, presented the following two resolutions for the Committee’s consideration:

Roof replacement on the northwest section of the Professional Building (Bids & Quotations No. 1516-16); Tremco Incorporated (WTI), for $276,559.45; total project budget set at $350,000.

Repair and replacement of the gutters and parapet at Strong Hall (Bids & Quotations No. 1517-16); Tremco Incorporated (WTI), for $241,620.40; total project budget set at $300,000.

Mr. Morris explained that pursuant to RSMo 34.046, which allows Missouri State University to participate in contract agreements established by other public entities, the University is utilizing the Educational and Institutional (E&I) Cooperative Contract CNR01205 with Tremco Incorporated (WTI) to perform the roof work for both of these projects. Under the terms of the two separate agreements, Shay Roofing, Inc., of Millstadt, Illinois, will perform the work for the Professional Building project and Direct Roof Services of Springfield, Missouri, will perform the work for the Strong Hall project.

Moved by Ms. Tergin. Seconded by Ms. Fry.

Motion passed 3-0.

7. Resolution Authorizing a Closed Meeting --- Thereupon, the following resolution was offered: Be it resolved by the Executive Committee of the Board of Governors of Missouri State University that a closed meeting, with closed records and closed votes, be held pursuant to Sections 610.021 (1) and (6) of the Revised Statutes of the State of Missouri. Motion made by Ms. Tergin, with the second provided by Ms. Fry. A roll call vote was held with Ms. Fry, Dr. Hofherr, and Ms. Tergin voting for the motion and no one voting against the motion.

Motion passed 3-0.

8. Adjournment — Dr. Hofherr adjourned the conference-call meeting at 4:30 p.m. on the motion of Ms. Fry, the second of Ms. Tergin, and the unanimous approval of the committee.

John W. McAlear
Secretary of the Board