Op3.04-53 Undergraduate Certificate Program Procedures
General certificate policies
Certificates and options
A university undergraduate certificate generally requires 12-18 credit hours. The certificate document given to a student who earns a university certificate will contain the title of the certificate but not any option/emphasis.
A certificate may not be used in lieu of a minor (or second major) to satisfy the needs of a non-comprehensive major.
Certificate pursuit and aid eligibility
Students may pursue a certificate and a degree concurrently or independently. Certificates and degrees can be awarded concurrently or independently.
Students should contact the office of student financial aid to determine if enrollment in pursuit of a certificate is eligible for financial aid since some certificates are eligible and others are not.
Undergraduate students who are seeking a degree and wish to add a certificate should contact either the office of the registrar or the Academic Advising and Transfer Center to declare the certificate. If the certificate has admission requirements, the student initially will be put into a pre-admission certificate code. Once the certificate’s admission requirements are met, the department will submit an Admission to Degree Program to the office of the registrar to have the student’s status moved from pre-admission to admission.
Certificate student classification
Undergraduate students who wish to pursue a certificate must be admitted to the university under a degree-seeking classification even in cases where the student is only pursuing a certificate.
Certificate time limit
Credit for courses completed in the undergraduate certificate more than eight years before the student’s date of certificate awarding may be disallowed by the certificate department.
General certificate requirements
Catalog of certificate requirements
Students shall satisfy the certificate requirements in effect upon the original semester of certificate declaration unless the certificate has admission requirements, in which case the student shall satisfy the requirements in effect upon the semester of certificate admission.
Credit hours and GPA
All undergraduate certificates generally require a minimum of 12 credit hours. Students pursuing an undergraduate certificate must attain at least a 2.00 GPA on all courses utilized in the certificate programs. Departments may establish higher minimum GPA’s as outlined in the university catalogs.
Undergraduate students must complete a minimum of 6 credits of upper or lower division credits in the certificate in courses administered by the Springfield campus.
Students who wish to appeal for exceptions to the general certificate requirements should submit an appeal to the Degrees Committee. The procedure for submitting an appeal is maintained by the office of the provost.
Line of authority
Responsible administrator and office: Provost
Contact person in that office: Provost
Presidential approval: March 5, 2018
Printing and issuance of certificate
Op3.04-21 Diploma/University Certificate
The diploma/certificate is provided to students approximately four to six weeks after the end of the semester of graduation if all graduation requirements have been met. Any hold preventing the release of a student’s transcript will also prevent the release of a student’s diploma/certificate.
The diploma lists the degree earned, major(s), and the scholastic honors attained at the end of the semester of graduation. Options within majors and minors are not recorded on the diploma but are on the transcript. Students completing multiple majors in the same degree in the same semester will only receive one diploma listing all majors.
The certificate lists the level (undergraduate or graduate) and the name of the program of study.
The student name listed on a diploma or certificate must match a name on file in the University’s student information system, which will be available to select in the application to graduate process. Information on adding or changing a name in the system is available in the Change of Student Legal Information and Status Policy.
All reissued diplomas and/or certificates produced on or after August 28, 2005 will bear the name Missouri State University.
The Office of the Registrar will be responsible for establishing and communicating the procedure for requesting a reissued diploma/certificate. A reissued diploma/certificate fee will be charged in accordance with the current Fee Schedule.
Procedures for requesting reissued certificate
Refer to the Office of the Registrar for more information and forms.