When a student organization travels off campus, they must follow the appropriate travel procedures to ensure the safety of all involved. A trip registration form with pertinent travel and emergency contact information must be signed by the organization’s advisor and turned in to the Office of Student Engagement by 4:00 p.m. on Friday, at least one week before the departure date. Every person traveling with the group must also complete a trip activity release form. This form is also turned in to the Office of Student Engagement. The forms will help the organization and the University respond in case of emergency. Of course, when student organizations travel, they always represent the University. It is expected that all University policies be followed even when traveling. View travel forms.