POSITION IDENTIFICATION
TITLE Associate Director, Honors College
CLASSIFICATION NUMBER 2405
GRADE 46
CLASSIFICATION Exempt
IMMEDIATE SUPERVISOR Director, Honors College
GENERAL FUNCTION
The Associate Director of the Honors College is responsible for supporting the Director in the overall development, coordination, implementation, and assessment of the curriculum, programs and services in the Honors College. This position also oversees annual budget planning, monthly budget reviews and daily oversight of budgetary spending and management of the Honors College, including foundation accounts. The Associate Director of the Honors College also manages curricular planning and recruitment of students for the Honors College by coordinating with academic department heads and faculty to ensure an appropriate Honors College curriculum and services which contribute to the University student retention and success goals. This position serves as the primary advisor for all Honors College students. The Associate Director works with the Director and Honors Committee in formulating policy for the College. This position assists students applying for national and international fellowships, oversees the day-to-day operations of the office, and assists the Director in fundraising activities. The Associate Director provides leadership to professional staff, ensures the development and implementation of policies and procedures for management of the Honors College, and assists the Director with long- and short-range planning, and may assume the responsibilities of the Director of the Honors College in their absence.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A master’s degree is required. An equivalent combination of years of experience and education may be considered for substitution of educational requirements.
Experience: Five years of experience in teaching, admissions, and/or advisement at the university/college level is required. Successful administrative experience in higher education is also required. Experience in curriculum administration, student programming on the college or university level, working with small and large groups of students in student activities, or related areas, program budget management, and supervising staff, is required. At least three years of experience in an honors college or program is preferred.
Skills: Excellent interpersonal skills, strong oral and written communication skills, and the ability to work effectively with a diverse student and faculty population are required. Organizational ability is required. Computer literacy is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
Other: The scope of the job frequently requires attendance at evening and/or weekend activities, meetings, seminars, and workshops; and this position requires occasional out-of-town travel..
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Assists the Director by maintaining an inviting atmosphere for students and faculty and administering the Honors College office in a customer-friendly, service-oriented manner.2. Oversees and directs daily administrative operations of an academic college with 700 students, and 150 faculty members in 20 academic departments.
3. Serves as the primary academic advisor for 700 students in the Honors College; assist students with all aspects of academic planning, including orientation, progress towards graduation, major selection, course registration, and preparation for graduate study; maintains all student records and materials in compliance with university and FERPA regulations.
4. Oversees annual budget planning, monthly budget reviews and reconciliation, daily oversight of budgetary spending and management, including foundation accounts; preparing budgetary transfer requests for academic departments during each academic semester.
5. Directs the recruitment of students, including attendance at eight annual admissions events/fairs, preparation and publication of all program admission materials, review of all transfer student applications, administrative processing of admitted students in Banner and Degree Works, individual advising meetings with prospective students and families.
6. Serves on the University Undergraduate Admissions Committee, service on the Presidential Scholarship Recruitment Committee, and serves as the Honors College liaison to Ozarks Technical Community College.
7. Oversees and directs curricular planning, including scheduling and constructing academic classes in consultation with academic departments, faculty recruitment and appointment, enrollment management including class size, wait list, and cancelations; liaise with Education Programs Abroad on Honors College overseas study programs; schedule and manage independent study course sections.
8. Manages and directs the University Fellowships Office: providing information on fellowship opportunities, program requirements, and application procedures; review and critique application essays, recommendation letters, and other application materials for applicants and faculty members; provide institutional endorsements for applicants nominated by internal selection committees; collect and submit institutional materials on behalf of applicants; stage mock interviews and committee panels for candidates selected for regional or national interviews; matching candidates with fellowship program alumni for mentoring purposes.
9. Leads student programming initiatives for the Honors Learning Community, including new student welcome, move-in activities, community service initiatives, academic events, and social community building efforts; represent the Honors College on the LC Coordinating Committee.
10. Serves as mentor and support for the student editorial staff and operations of LOGOS: A Journal of Undergraduate Research which is housed in the Honors College.
11. Oversees Honors College hiring and appointment processes: Academic Administrative Assistant III (as needed), Graduate Assistant (every two years), student worker (annually); oversees training and development of new staff members; Reviews and approves payroll reports for Academic Administrative Assistant III, Graduate Assistant, and student worker; Completes annual performance planning and ADP reports for Academic Administrative Assistant III
12. Supervises Honors College purchasing, including procurement compliance and reconciliation, purchase documentation and organization, approval of major purchasing requests, approval of requisition orders, coordination of financial audits.
13. Assists the Director with fundraising by cultivating donors.
14. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses required by the Director.
15. Contributes to the overall success of the Honors College by performing all other duties as assigned.
SUPERVISION
The Associate Director of the Honors College is supervised by the Director of the Honors College and supervises clerical staff, teaching assistants, and student workers.
OFFICE OF HUMAN RESOURCES
MARCH 2023
