Events Policy

Updated July 27, 2020

In an effort to prevent the transmission of COVID-19 throughout the campus community, the university is implementing the following policy governing university events occurring on campus. All events will adhere to state, local and university orders, policies, and guidance regarding the number of individuals who may gather in a group activity or event. Occupancy is calculated by the length times width of a space, divided by 30, unless otherwise noted.

June events

All events for the month of June 2020 have been canceled.

July 1st–23rd events

  1. Social Distancing: Event attendees should maintain at least six (6) feet of distance from non-family members.
  2. Indoor Event Size and Space: Indoor events will be allowed to operate at up to 50% of the occupancy for the facility through July 23rd.
  3. Outdoor spaces: Outdoor events will be allowed to operate with the following parameters:
    • July 1st through July 5th – Limited to 25% of space occupancy
    • July 6th through July 23rd – Limited to 50% of space occupancy
  4. For Athletic and Recreation Fields: The use of the athletic and recreation fields will be allowed to operate with the following parameters:
    • July 1st through July 5th – Field activities limited to 25% of field occupancy
    • July 6th through July 23rd – Field activities limited to 50% of field occupancy and stands limited to 50% of seating occupancy
  5. Risk Assessment Matrix: If an event does not meet the requirements set forth above, the event organizer may request an exception to these requirements by completing a risk assessment matrix for each planned event, which risk assessment matrix is available upon request from EventMeetingServices@MissouriState.edu. The matrix must be completed and submitted to Event and Meeting Services, which department is responsible for tracking all such matrices and forwarding them on to the Events Branch for evaluation. The matrix responses will be used to determine whether an event will be approved.
    • The risk matrix determines whether an event exceeds the university’s tolerance for risk. Where possible, risk mitigation actions should be utilized, and events should be reworked to lower risk.
    • The Events Branch will review all risk matrices for events and determine whether approval to proceed will be granted. Emergency Preparedness will be consulted as needed during this evaluation process and will provide final review and approval of every event with a risk matrix score below 60.
    • In addition to utilizing the risk matrix, Athletics and Entertainment will work within their contracts and Greene County Health guidance and rules for their events.
  6. EMS: Each event organizer will be required to input their event request in EMS, the university’s space and event management software. Every event occurring on campus must be listed in EMS.

July 24th–December 31st events

  1. Event Size and Space: Events will be allowed to operate at up to 75% of the occupancy of the facility, except the following Athletic facilities will be allowed to operate at up to 75% of the sellable seats.
    1. JQH Arena
    2. Hammons Student Center
    3. Hammons Hall for the Performing Arts
    4. Plaster Stadium
    5. Allison Field – North
    6. Allison Field – South
  2. Social Distancing and Face Coverings: Social distancing and face covering requirements for events will be posted as part of the event.
  3. EMS: Each event organizer will be required to input their event request in EMS, the university’s space and event management software. Every event occurring on campus must be listed in EMS.

State and local orders

If a state or local order is in effect that is more restrictive than these guidelines, it shall supersede these guidelines.

Exceptions

Exceptions to this policy must be approved by the Emergency Preparedness Manager.

Effective date

This policy goes into effect on May 27, 2020 and supersedes all prior university rules and policies on the subjects covered herein. All provisions of this policy will be in effect through December 31, 2020 unless otherwise set forth herein.