COVID-19 Vacation Accrual Policy

June 1, 2020

Due to the COVID-19 pandemic, many employees have been unable to utilize their accrued vacation leave as usual. In an effort to support employees and prevent them from forfeiting or losing unused accrued vacation leave effective July 1, 2020, the university is temporarily implementing this COVID-19 Vacation Accrual Policy.

Effective immediately, and continuing through June 30, 2021, the university is suspending the maximum annual vacation accrual caps set forth in Sections 7.1.1 and 7.1.2 of the Employee Handbook. Accordingly, employees will not be capped with respect to the maximum amount of vacation leave they may carry forward on July 1, 2020. Rather, they will be given an extra year to use such leave.

This temporary policy will terminate effective June 30, 2021, at which time the maximum annual vacation accrual caps set forth in Sections 7.1.1 and 7.1.2 will again take effect.

For example:

  • Assume that Employee A accrues vacation at the rate of 15 days per year. As per Section 7.1.2, he may only carry forward two (2) times his annual accrual, or 30 days, from one (1) fiscal year to the next. Thus, if Employee A has accrued 40 days of vacation as of June 30, 2020, he would forfeit 10 days of vacation when the new fiscal year begins on July 1, 2020.
  • Under this COVID-19 Vacation Accrual Policy, the same Employee A will be permitted to carry the entire 40 days forward into the new fiscal year beginning July 1, 2020.
  • Effective June 30, 2021, Employee A will once again be subject to Section 7.1.2, and the maximum annual vacation accrual caps set forth therein, such that he may only carry 30 days of leave forward into the new fiscal year beginning July 1, 2021. Any accrued vacation over 30 days will be forfeited.

Note: Section 7.1.4 of the Employee Handbook shall remain in full force and effect while this COVID-19 Vacation Accrual Policy is in effect, such that employees who terminate employment for any reason will only be entitled to payment for their accrued, unused hours of vacation, up to a maximum of two times their annual vacation accrual as defined in Section and 7.1.1 and 7.1.2.

For example:

  • Assume that Employee B accrues vacation leave at the rate of 10 days per year, pursuant to Section 7.1.1, and has accrued 25 days of vacation as of June 30, 2020. All 25 days of vacation will be carried forward to the new fiscal year beginning July 1, 2020. If Employee B resigns her employment effective July 2, 2020, and still has 25 accrued days of vacation on that date, she will be entitled to payment for 20 days of vacation (i.e., two times her annual accrual).