October 12, 2006

Department Heads’ Meeting Minutes

October 12, 2006 – 11:00 a.m.

Michael Sheng (HST), Pam Sailors (PHI/ECO), Jim Moyer (REL), Karl Kunkel (SOC), special guests Bill Alter and Tracey Poston (Office of Sponsored Research), and Lorene Stone.

Dr. Alter distributed guidelines supporting the mission of the Office of Sponsored Research to assist the University community in seeking, acquiring, and sustaining external funding to support University-based research, education and service projects, as well as assuring that activities are conducted in compliance with governmental regulations and University policies. Both he and Ms. Poston expounded upon this mission and answered questions from the Department Heads.


Upcoming Deadlines/Important Dates

  • October 19 & 20 CHPA Grant-Writing Workshop
  • October 25 CHPA Scholarship Banquet
  • November 6 Sabbatical Applications due to Dean’s Office

Dean Stone asked the Department Heads to encourage interested faculty to help with the Homecoming Alumni Tent on Saturday, October 28, from 11:00 a.m. to 1:00 p.m.

It was announced that the Academic Chairpersons Conference will be held February 7-9, 2007, in Orlando, Florida.

Dean Stone requested Department Heads who have not already done so to schedule appointments with her to familiarize them with Delaware data, later to be used for making choices for hiring.


Dean Stone reminded the Department Heads that until she has ALL department Compensation Plans, she cannot forward material to the Provost and will need to do that early next week.She furnished an update on the plan (copy attached) and answered questions.

Dean Stone asked the Department Heads to email her the names of their departments’ representatives for the College Sabbatical Committee.She reported that all deans support ¾ pay for year-long sabbaticals with a goal to provide sabbaticals for 1/7 of eligible faculty annually.Sabbatical Workshops :October 17 (PSU 317)--11:30 a.m.

October 25 (PSU 312) -- 1:30 a.m.


  1. Weights must be used and calculations will involve decimal points.The compensation committee will meet and provide guidelines to the deans and provost on this.
  2. Tenured faculty will be evaluated one year at a time – can either evaluate for one year and carry over that rating for the following year OR can evaluate the past two years separately and average the two ratings.
  3. Salary decisions for lecturers are market decisions, not resolved through the matrices.
  4. Departments must use personnel committees.
  5. The compensation review should be used to accomplish the goals of the annual performance review.
  6. Weights refer to the percent of effort a faculty member directs to each area of assignment.Weights are determined before the assignment is undertaken.For this first year, there may be some flexibility in the linking of weights to assignments in those units where there is no variation in teaching assignment.
  7. Weights are negotiated between the department head and the faculty member, using the weights associated with the university/college parameters for a given assignment (four course load, three course load, etc.) as a starting point.While colleges may determine “normal” or “expected” faculty assignments and weights, discussion between the faculty member and the department head must occur to adjust those weights to individual and program circumstances.
  8. Individual programs may not adopt their own matrices.
  9. One of the roles of the college personnel committees is to recommend to the dean how much weight to give equity or performance in the distribution of funds.

Deans who encounter significant variations in the rigor of department guidelines must negotiate with the departments to modify their guidelines.