March 1, 2007

Department Heads’ Meeting Minutes

March 1, 2007 – 11:00 a.m.

Michael Sheng (HST), Brendan McKiernan (MIL), Pam Sailors (PHI/ECO), Jim Moyer (REL), Karl Kunkel (SOC/ANT/CRM), Beat Kernen (PLS), Bob Beumer (Development Director), Lorene Stone and Victor Matthews.


  • Upcoming Deadlines/Important Dates

March 1 Annual Department Reports due to Dean Stone

March 2 Department Head narrative reviews and tentative performance ratings for compensation
plan due to Dean Stone

March 8 Provost Research Forum (PSU 313, 12:00 noon) Dominic Capeci (HST) will be one of the
speakers, and a good CHPA turnout is encouraged.

March 13 Severe Weather Drill (Tuesday, 1:30 p.m.)All faculty (including those teaching at this time) and staff should be notified about this
statewide drill.Faculty administering exams at this time must be cleared prior to the drill in order to remain in their classrooms
with students.

March 19-23 Spring Break

  • John Chuchiak (HST) has been selected as the first CHPA Dean’s Fellow in Public Relations.His responsibilities will include maintaining the CHPA website, compiling two college newsletters a year, and being responsible for the second floor display cases and CHPA bulletin board. In order for CHPA to attain the appropriate recognition in a variety of situations, he will need to receive departmental information for press releases and can be contacted via the CHPA email address:
  • Names to be submitted for the Ernest A. Lynton Award for Faculty Professional Outreach should be sent to Dean Stone.
  • The Rotary International website contains extensive information about the organization’s scholarship program including application forms which can be downloaded.These applications can be submitted at the CHPA front desk.The deadline for submitting applications for a Rotary Ambassadorial Scholarship for 2008-2009 to the local Rotary Club is March 15, 2007.


  • Bob Beumer distributed scholarship award procedure handouts, pointing out that Heather King is now the scholarship contact in the Financial Aid office.It was the consensus of the Department Heads that the sample Thank You Letter needed more explicit guidelines (i.e., not sent via email, written on good quality paper, handwritten or typewritten legibly, etc.) instead of a template.Award letters should originate from the appropriate department with copies sent to Dean Stone.
  • As discussed at Academic Council, Dean Stone will work with the Provost on Program Review.PLS was the first department to be selected and Karl Kunkel volunteered SOC/ANT/CRM for next year’s cohort.
  • Dean Stone spoke about the CHPA Incentive for External Grants Initiative and reiterated that only grants which yield indirect costs and are processed through the Office of Sponsored Research automatically qualify for cash awards specified in the Dean’s program.Other grants may, at the Dean’s discretion, qualify for lesser awards if they yield salary savings and if they go through a signing-off process which includes Department Head, Dean, and Bill Alter of the Office of Sponsored Research.The purpose of the latter requirement is twofold:1) by keeping administrators informed, to minimize the disruption to the teaching mission of the college caused by faculty members buying out time for research; and 2) by keeping Bill Alter informed, to streamline the process of keeping benefits going while a faculty member is on research leave.No faculty member should need to go on unpaid leave in order to take advantage of a major research grant.Fulbright awards will not qualify for incentive funding.
  • Evaluation of Administrators for Reappointment was discussed in detail at Academic Council.The Provost wants annual Department Head evaluations with input from faculty.A campus-wide survey is being developed.Department Heads will go through a summative review during the last year of their term.This will be used for reappointment.A committee chaired by a Department Head or a senior faculty member will collect and analyze data and submit a report to the Dean.
  • Changes in Continuing Education will continue to occur with plans to move credit producing courses back to the colleges.

Dean Stone will meet with the CHPA Compensation Committee today.There was discussion as to whether the default score for first-year faculty should be a 3.00 rating or the department mean.Department Heads should be prepared to disclose their rankings and talk about each one at next week’s meeting, scheduled to meet from 11:00 a.m. until 1:30 p.m.