June 21, 2007

Department Heads’ Meeting Minutes

June 21, 2007 – 11:00 a.m.

Present: Michael Sheng (HST), Andy Love (MIL), Pam Sailors (PHI/ECO), Kevin Pybas (PLS), Jim Moyer (REL), Karl Kunkel (SOC/ANT/CRM), Lorene Stone and Victor Matthews.


  • Upcoming Deadlines/Important Dates
    • June 25 Lunch for Jim Moyer (Steak & Ale, 11:45 a.m.)
    • June 28 Lunch for Bob Beumer (PSU 309, noon)
    • June 29 BOG meeting in Mountain Grove
    • July 9-10 CHPA Department Heads’ Retreat, Branson, MO(check-in between 11:00 a.m. and noon; more information will be forthcoming)
  • Dean Stone will serve as the dean representative on Administrative Council for 2007-2008.
  • Nadja Gardner received certification and is now available as a notary public for both work-related and personal business.
  • Formation of search committees:
    1. Victor Matthews and Beat Kernen, together with CHHS and the Development Office, will be on the committee to replace CHPA’s Director of Development, Bob Beumer.
    2. Karl Kunkel agreed to chair the committee for the ECO Head search, and will be joined by Jack Llewellyn (REL), Mahua Barari (ECO), Terrel Gallaway (ECO), David Mitchell (ECO), and an ECO student representative.
  • For faculty interested in U.S. Institute of Peace Senior Fellowships 2008-2009, the application deadline is September 17, 2007.
  • With the exception of the Public Affairs Conference, Jana Estergard will handle visas for faculty (traveling abroad, visiting faculty, etc.).
  • The Provost has dedicated $350,000 to the Provost Research Incentive Program (PRIP), often referred to as the Futures Program, with an emphasis on research and homeland security. One-page concept papers are due to the Dean by August 31, and all faculty should be made aware of this opportunity.
  • The Provost has approved compensation for the Institution Review Board (IRB) Chair as a $2,400 stipend or a one-course reassignment.
  • Department Heads were asked to bring justification for 2008-2009 faculty hiring to the meeting next week for discussion.
  • Dean Stone announced that salary letters should be out soon, pending completion of the verification process by all the deans. She plans to attach a memo to explain the five monetary breakdowns (merit, equity, and discretionary pools, promotion increases, and money provided by the Provost and President).


  • Dean Stone furnished a handout setting forth which faculty personnel documents would be maintained in the Dean’s office and those to be kept by the Provost’s office. With the exception of tenure and promotion criteria in place at the time of hire, including signatures that the document has been presented to the faculty by a Department Head or designated mentor, all the documents are being maintained as required.
  • Dean Stone distributed a handout (Reassigned Time Policies and Procedures). After completion by each department, she will consolidate college information and submit to the Provost. Standardization of what is done in each department will be discussed at the college retreat.
  • In order to help with recruitment, the Provost is asking all departments to display their four-year academic plans on their websites. Dr. Matthews reported that all departments are in compliance with this request.
  • Dean Stone reported that, based on estimates, the CHPA Carryforward should be an amount slightly less than last year; i.e., money should not be lost.
  • The transition of Continuing Education continues.
    1. Cost Centers are responsible for summer, intersession, on-line, and evening. Continuing Education will continue to manage dual-credit and ITV/telecourses.
    2. Winter 2008 Intersession Proposals are due to Department Heads on July 27 and due to Dean Stone on August 3.There will be no exceptions to these deadlines.
    3. CHPA will do its own on-line scheduling.
    4. TV courses have not yet been entered on the Spring schedule.

Responding to a suggestion to change the Department Heads’ Meeting time, Dr. Matthews agreed to check schedules prior to discussion at the college retreat.