CHPA Workload Policy

 

University and CHPA College Workload Policy

(adopted March 18, 2015)

Definitions:

The term "Equated hours" is used to refer both to credit hours of teaching and to time assigned to activities that are equivalent to credit hours of teaching. The work involved in any activity worth three equated hours will have been determined to be equivalent to the work involved in having sole responsibility for instructing a one semester non-laboratory three-hour undergraduate class with enrollment at typical numbers or with responsibilities that do not significantly increase normal workload.

"Standard workload" is 24 equated hours across an academic year (Fall and Spring) with the exception of instructors without a service component. The conceptual framework for this standard workload is a total workload of 30 equated hours with six equated hours being allocated for maintaining currency in one's field, advising duties, and normal department, college, and University service activities. The reference to standard workload in this policy is only applicable to nine month academic appointments.

"Overload" is determined by evaluating the workload assigned to a faculty member in relation to the standard workload as configured for that faculty member. Thus, if a faculty member with a typical nine-hour semester teaching load is asked to teach additional coursework during a semester, then that faculty member's workload might be considered overloaded. However, even within a department all courses are not automatically equal.

Reason or Purpose for the Policy:

Missouri State University recognizes and supports the important work that faculty members do in and outside of the classroom to impact academic disciplines, students, the University, and communities. In support of that commitment, the following workplace policy was drafted to guide department, college, and University decisions related to the fair and prudent allocation of faculty workload.

University Policy Statement on Faculty Workload

All seven colleges and the Library, are required to create and maintain a workload policy approved by the Provost that defines the appropriate teaching load equivalence of courses and teaching-related activities (including contact hours) and define what constitutes "research active" faculty. In constructing these policies, these college/units are expected to use selected terms and definitions outlined in this document. Academic departments may develop their own workload policies, but the policies must align with the college/unit level plan. These terms include “equated hours,” “standard workload,” and “overload.”

"Equated hours" is used to refer both to credit hours of teaching and to time assigned to activities that are equivalent to credit hours of teaching. The work involved in any activity worth three equated hours will have been determined to be equivalent to the work involved in having sole responsibility for instructing a one semester non-laboratory three-hour undergraduate class with enrollment at typical numbers or with responsibilities that do not significantly increase normal workload. Academic Department policies regarding how equated hours are assigned to particular activities are to receive majority approval in departments, be aligned with the college/unit plan and approved by the Department Head and the Dean/Director. The process for creating the workload policy should be transparent. Changes made to the college/unit and/or Academic Department workload policies by any level of academic leadership should be documented, made available, and communicated to the faculty impacted by the change. All college/unit and/or Academic Department workload policies must be posted on their respective websites upon Provost approval of the college/unit level plans. Workload policies must be reviewed every three years at both the college/unit and Academic Department level when applicable.

“Standard workload” is 24 equated hours across and academic year with the exception of instructors without a service component. The conceptual framework for this standard workload is a total workload of 30 equated hours with six equated hours being allocated for maintaining currency in one’s field, advising duties, and normal department, college, and University service activities. The departmentally-approved activities of each faculty member will often vary, and in many cases the standard workloads for individual faculty members will also vary. Research-active faculty members are typically granted a three-hour reassignment per semester to promote scholarly endeavors at the University, resulting in an equated 18-hour instructional workload for an academic year. Research and other agreed upon activities are negotiated between the Department Head and the faculty member, with the approval of the College Dean/Director.

The University supports rigorous curriculum at both the undergraduate and graduate levels and clearly and strongly supports faculty involvement in mentoring student research. Thus, the construction of viable workload policies, equitable both within and between colleges/units and/or departments, requires that workload policies address specific courses and the workload of each, program development, coordination, and supervision, individualized research or readings supervision, thesis supervision, extensive off-campus travel associated with job duties, and other activities valued by the college and/or department that increase a faculty members workload (i.e., as measured in equated hours).

“Overload” is determined by evaluating the workload assigned to a faculty member in relation to the standard workload as configured for that faculty member. Thus, if a faculty member with a typical nine-hour semester teaching load is asked to teach additional coursework during a semester, then that faculty member’s workload would be considered overloaded. Any faculty member with a workload assignment that exceeds, according to college/unit and/or Academic Department workload policy, 25 equated hours shall be compensated for being on overload status. It may be reasonable, that as a function of college/unit and/or departmental workload policies, a faculty member's standard instructional load may deviate one to two hours above or below nine hours for research active faculty and 12 hours for non-research active faculty. Where a minority of the faculty is performing duties that substantially increase their workload, it is the Department Head's responsibility to ensure the policy is fair and equitable.

Faculty members who are requested to teach overload course assignments have the right to refuse such assignments. If a faculty member chooses to accept an overload assignment, then that faculty member is entitled to overload compensation, to future workload reductions, or to another compensation arrangement mutually acceptable to the faculty member and Department Head. Faculty who receive overload compensation will receive a minimum instructional salary based on a scale of 2 ½% of a nine month base salary per credit hour unless otherwise negotiated with the unit's direct academic administrator or College Dean. Faculty who choose to accept an overload assignment will be permitted to renegotiate prior established merit weights for teaching, research, and service if applicable.

If a substantial proportion of faculty disagrees with the content of the college/unit and/or department policy or with changes made to the policy by the Department Head or College Dean they should attempt to resolve differences of opinion with the focal/relevant academic administrator. If a resolution is not possible then the faculty member may submit a written appeal to the Provost for consideration. Faculty who believe the college/unit and/or Academic Department policy is not being applied equitably may use the normal appeals process outlined in the Faculty Handbook.

CHPA Policy Statement on Workload

The CHPA workload policy follows the guidelines provided in the university workload policy and adheres to the following statements contained in the current version of the faculty Handbook (August 11, 2014):

4.2. Evaluation of Tenure-Track Faculty and Instructors 

Tenure-track faculty members are expected to be actively engaged in Teaching, Research, and Service throughout their careers, but the University recognizes that, at different times, faculty members may shift emphasis from one category to another. It is generally expected that during the probationary period the emphasis should be on Teaching and Research and that at any time during one's career at Missouri State University, each faculty member must negotiate his or her workload with the Department Head (within broad University parameters approved by the Provost), with the conditions of employment laid out clearly at the time of employment, and adjusted thereafter through negotiation with the Department Head and Dean as approved by the Provost (refer to Section 4.6.5). The obligations of the academic unit should not fall disproportionately on one segment of the faculty. The faculty are also expected to adhere to standards of ethical conduct in all areas of performance (refer to Section 3.1).

4.5.1.1. Teaching Loads

Workloads for tenure-track faculty with standard appointments involve significant responsibilities for Research and Service in addition to Teaching responsibilities. Accordingly, average departmental Teaching loads for full-time research-active faculty should approximate 18 equated hours per academic year, and no faculty should be expected to teach more than 24 equated hours per academic year. Annual Teaching loads should typically be 24 equated hours per academic year for full-time Instructors with normal service loads, and up to 30 equated hours per academic year for full-time instructors with little or no Service expectation.

4.6.7. Work Assignment Negotiation

Work assignments are negotiated between the faculty member and the Department Head at the time of the annual review. If a change in a work assignment is needed before a review is done, the Department Head will negotiate that change with the faculty member. In making an appropriate assignment, the Department Head will take into consideration the needs of the department, and the professional objectives and recent productivity of the faculty member. The Department Head must make assignments within the parameters set by the University for expected workloads.

7.6.3. Reassigned Time for Research

Upon the recommendation of the Department Head, the College Dean may authorize reassigned time in order to provide time for Research. A faculty member taking advantage of this opportunity will be required to report to the Dean when requested concerning his or her Research activity. In planning academic assignments, Department Heads (or supervisors of those faculty members whose primary functions may not be teaching) will provide blocks of time for scholarship, research, and creative activity by individual faculty members who request it.

Standard Teaching Loads in CHPA

Instructors: 12 equated credit hours per semester (including service obligations)

Ranked Faculty (probationary and Tenured): 9 equated credit hours per semester in all CHPA departments if the faculty member has an active research agenda and record. If a ranked faculty member does not meet the requirements of the College’s scholarly reassignment policy, then s/he will be required to teach 12 equated credit hours per semester.

Minimum Course Enrollment Levels

Unless approved by the Dean, the minimum course enrollment levels for classes are:

100-200 Level Courses = 20 students

300-400 Level Courses = 15 students

500 Level Courses = 8 students

600-700 Level Courses = 6 students

Courses with enrollment below minimum requirements are subject to cancellation and the faculty member will then be assigned to another course needed by the department or program.

Workload and Course Equivalences

In most cases, three-hour lecture courses at the undergraduate or graduate level with class sizes below 100 students, whether they are taught in a seated or on-line format, are considered to equate to three credit hours of a faculty member’s workload.

In most cases, three-hour lectures courses at the undergraduate with class sizes above 100 students, whether they are taught in a seated or on-line format, are considered to equate to six credit hours of a faculty member’s workload.

On those occasions when faculty members assist their department to generate SCH or facilitate graduate students in their program by voluntarily participating in thesis supervision, graduate practicums or internships, or independent readings courses that are not officially part of their normal teaching load, such work is not to be considered an overload situation. Nor should it regularly take the place of courses in the schedule. However, if significant time is involved in these activities, the faculty member may negotiate with the department head and dean for additional compensation in recognition of the extra work that these activities require. A written justification of time spent must be submitted by the faculty member petitioning for such additional compensation.

Policy for Reassigned Time in Faculty Workload (3 hour reassignment)

The standard teaching load for faculty is 12 equated hours per semester during the regular academic year (Article 4.5.1.1 in Faculty Handbook). Reassigned time may be granted to facilitate an active research agenda or for special service assignments (Article 7.6.3 in Faculty Handbook).

MIMIMUM GUIDELINES FOR REASSIGNED TIME ARE APPLICABLE TO ALL FULL TIME FACULTY IN CHPA

Definition of “research-active” Faculty Status

While recognizing disciplinary differences within the college, the expectation that a faculty member is eligible to receive three hours of reassigned time for research (= 9 equated hours teaching load/semester) is based on that person demonstrating an ongoing research agenda in the annual review, regularly presenting research at a disciplinary conference, and producing within a period of three years a KPI-recognized research product (peer reviewed books; refereed journal articles; book chapters; performances; juried exhibits). Faculty members must provide yearly evidence of work toward a KPI-recognized project and those who do not provide yearly evidence and/or have not produced evidence of research after a three year period will receive a warning that if this continues for one more year, then they will not receive reassigned time for research and will teach 12 equated hours per semester. Department Heads and Deans will have the discretion to negotiate with a faculty member on the granting of reassigned time when a research project requires more than three years in order for it to be completed.

Granting Reassigned Time for Research

Granting of reassigned time is dependent on the justification provided by the faculty member through their submission of information in Digital Measures as well as the materials submitted for their Annual Review interview with their Department Head. Their ultimate disposition should also include such factors as departmental teaching needs and the financial ability of the college to pay for replacement per course faculty.

In every case reassigned time for research (must be approved by the department head and dean).

Those who have three hours of reassigned time for research are normally required to:

  • Present one academic paper at least every other year at a disciplinary conference
  • Publish one refereed article or its equivalent every three years or a book every four to five years.
  • Those persons working on books must present evidence to the department head that reasonable progress is being made on the book with good possibilities for publication (e.g., a contract with a publisher) within two years.
Granting Reassigned Time for Other Reasons

There may be instances in which reassigned time is requested and granted to faculty members for reasons other than research. These cases may include but are not exclusive to serving as a program or graduate director, extraordinary service responsibilities (i.e., Chair of the Faculty Senate), or the preparation of a major curricular revision or report.

In every case reassigned time must be approved by the department head and dean.