Article V. General Policies
Op11.21-5 General Policies
Section 1. Obstructions
No portions of sidewalks, entrances, passages, vestibules, halls, elevators, or means of access to public utilities of Great Southern Bank Arena or its premises shall be obstructed or caused to be obstructed by Permittee(s), or caused or permitted to be used for any purposes other than ingress and egress to and from Great Southern Bank Arena or its premises. The doors, stairways, or openings that reflect or admit light into any portion of Great Southern Bank Arena building, including the hallways, corridors, passageways, house lighting attachments, and radiators, shall in no way be obstructed by Permittee(s). The toilet fixtures and other water apparatus shall not be used for any purpose other than that for which devices were constructed and no sweepings, rubbish, rags, papers, or other substances shall be thrown therein. Any damage resulting from any misuses of any devices or other similar equipment belonging to Great Southern Bank Arena shall be paid for by Permittee as is responsible for the person having caused or otherwise been directly involved with the damage.
Section 2. Parking
Great Southern Bank Arena does not control nor can it provide parking for Permittee(s) or the staff and patrons of Permittee(s). The granting of a Contract to use Great Southern Bank Arena shall in no way obligate Great Southern Bank Arena to provide parking for Permittee(s). The parking lots in general proximity of the Arena are typically available for general parking during the Permittee’s event, any other Great Southern Bank Arena event, any event taking place at Hammons Student Center or Juanita K. Hammons Hall for the Performing Arts. Any other time, a parking permit is required to park in the parking garage. Please note that any individual who does not display a hang tag may receive a parking ticket at any time. Great Southern Bank Arena is not responsible for any parking ticket a Permittee receives while parking in an MSU/Great Southern Bank Arena parking lot. To acquire a visitor’s pass for parking, please contact MSU Parking Administration at 417-836-4825.
Truck Parking/Loading Dock Use:
Trucks carrying equipment to be used by a Permittee in conjunction with an event for which a Contract has been granted may be loaded and unloaded at the Great Southern Bank Arena loading dock. However, the Great Southern Bank Arena schedule may not permit trucks to be parked at the dock after unloading. Special arrangements must be made in advance with the Great Southern Bank Arena Director for permission to park trucks on the loading dock when not loading or unloading. In the absence of special permission, it shall be the responsibility of Permittee(s) to find, at their own expense, suitable parking space elsewhere for trucks.
In addition, no vehicles of any kind belonging to Permittee(s) or their representatives or employees may be parked at the Great Southern Bank Arena loading dock without similar special arrangements having been made in advance with the Great Southern Bank Arena Director.
In any case, if a vehicle is not removed from the loading dock area within twenty-four hours of the strike of the show, the vehicle may be subject to ticketing and/or towing.
Section 3. Lost Articles
The Management of Great Southern Bank Arena or his/her designated representative shall have the sole right to collect and to have custody of articles left in Great Southern Bank Arena by persons attending events presented in Great Southern Bank Arena . Permittee(s) and any other persons in a Permittee's employ or control shall not collect nor interfere with the collection or custody of lost articles.
Where lost articles can positively be identified to be the property of a Permittee, its employees, or others under its control, Great Southern Bank Arena Management will make every effort to reunite lost articles with their owners; provided, however, that the Great Southern Bank Arena will not be responsible for incurring any costs for shipping lost articles to the owners. After a reasonable period of time (not less than five days), all unclaimed articles shall become the property of Great Southern Bank Arena to do with or dispose of as its representatives shall deem fit.
Please note that the Lost and Found is located in the Guest Services area.
Section 4. Flammable Materials
No flammable materials such as bunting, tissue paper, crepe paper, etc., will be permitted to be used for decorations and all other materials used for decorative purposes must be treated with a flame proofing substance and approved by the Fire Department. Open flames in any area of the building are strictly prohibited regardless of how the flames are fueled unless approved in advance and in writing by the Fire Department.
Permittee(s) shall obtain all permits and licenses required by the laws, ordinances, rules and regulations referenced in Article VI, Section 18, hereof including licenses to use pyrotechnic materials to include, but not limited to flash pots, concussive pots, sparklers and open flames. Great Southern Bank Arena Management has the right to require Permittee to furnish satisfactory evidence that all required licenses are obtained.
Section 5. Storage
In the receipt, handling, care, or custody of property of any kind shipped or otherwise delivered to Great Southern Bank Arena either prior to, during, or subsequent to the use of Great Southern Bank Arena by a Permittee hereunder, Great Southern Bank Arena and its officers, agents, and employees shall act solely for the accommodation of the Permittee and neither Great Southern Bank Arena nor its officers, agents, or employees shall be liable for any loss, damage or injury to the property.
Section 6. Recording and Broadcasting
Recording and Broadcasting:
No event presented in Great Southern Bank Arena may be broadcast, videotaped, recorded, or otherwise reproduced without the prior written consent of the Great Southern Bank Arena Management or his/her designated representative. The Permittee having obtained consent shall ensure that Great Southern Bank Arena and its staff receive proper audio and/or video credit. Credit must include the statement "performed at the Great Southern Bank Arena on the campus of Missouri State University".
Tapes of events broadcasted, videotaped, or recorded at Great Southern Bank Arena , which are sold or rented by Permittee within one year of the date of the performance, may be assessed a 15% commission of gross sales after taxes.
Section 7. Tobacco Use
The use of any tobacco products is prohibited on any buildings and ground of Missouri State University to include Great Southern Bank Arena. The university tobacco use policy shall prevail as a governing policy.
Each Permittee shall be responsible for enforcing tobacco use regulations during the time the Permittee is utilizing Great Southern Bank Arena pursuant to a fully executed Contract. The failure on the part of a Permittee to enforce these regulations with its personnel shall constitute a breach of the Permittee's Contract and may, at the sole option of Management, be deemed cause for the termination of a Contract in which case all advance deposits previously paid shall be presumed to be damages sustained by Great Southern Bank Arena and the deposits shall become the property of Great Southern Bank Arena and shall not be refunded. Failure may also adversely affect the ability of Permittee to obtain future Contracts for the use of Great Southern Bank Arena.
Section 8. Loading Entrance
All articles, exhibits, fixtures, materials, displays, etc., relative to an event to be presented at Great Southern Bank Arena shall be brought into or taken out of Great Southern Bank Arena only at the entrances and exits as may be designated by Great Southern Bank Arena Management or such person's designated representatives.
Section 9. Utility Connections
Unless otherwise authorized in advance and in writing by the Great Southern Bank Arena Management or his/her designated representative, all plumbing, electrical, or carpentry work required to be done in or on the premises of Great Southern Bank Arena in conjunction with a Permittee's use thereof, and all electrical current required for the Permittee's use shall be done or furnished by Great Southern Bank Arena or its authorized representative for which the Permittee shall pay Great Southern Bank Arena on the basis of time and materials.
Section 10. Stage Entrance
Great Southern Bank Arena stage doors are located at the loading dock. Except as otherwise authorized in advance by Great Southern Bank Arena Management or his/her designated representative, all performers, technicians, and other personnel directly associated with a Permittee's event are to use the stage door when entering and leaving Great Southern Bank Arena.
A Permittee must, upon request by Management, provide a list of all personnel who will be authorized to use the stage door during the Permittee's event. This list should be confined to only those persons actually operating in a functional capacity for the Permittee insofar as permission to enter the backstage and dressing areas will be denied to relatives, friends, and all other unauthorized personnel during both rehearsals and performances. Upon making special arrangements with Great Southern Bank Arena Management or his/her designated representative, some Permittee(s) may be issued backstage passes for those personnel who must be frequent users of the entrance.
Section 11. Seating Capacity
No Permittee shall print, sell, or distribute or permit to be printed, sold, or distributed tickets in excess of the fixed seating capacity of the theatre of Great Southern Bank Arena. The capacity shall be determined by Great Southern Bank Arena management based on seating available for the event as dictated by technical applications and other considerations.
Concerning events for which no tickets are printed, sold, or distributed, it is the responsibility of the Great Southern Bank Arena Director to ensure that the maximum capacity of the theatre being used by the Permittee is not exceeded by the attendees of the event. The Great Southern Bank Arena Director will have the sole right to determine when Great Southern Bank Arena's capacity has been met and to close the theatre doors when capacity has been met.
Seating of Patrons with Disabilities:
Great Southern Bank Arena features specially designated areas for the seating of persons with disabilities exist and allow the best possible seating while also allowing for the safest and quickest egress from the theatre. It is the responsibility of each Permittee to inform its patrons with disabilities that areas are available and that, in the case of individuals using wheelchairs or whose mobility is otherwise restricted, patrons will be requested to utilize the designated areas for the maximum protection of all concerned Also, the above mentioned seats will be reserved for these patrons on all general admission shows. It is the responsibility of the Great Southern Bank Arena Director to reserve this seating and the Great Southern Bank Arena usher staff to seat these individuals.
Section 12. Objectionable Persons
Great Southern Bank Arena Management reserves the right to eject or cause to be ejected from the premises of Great Southern Bank Arena any objectionable person or persons; provided, however, that neither Great Southern Bank Arena nor any of its officers, agents or employees shall be liable to any Permittee for any damages that may be sustained by Permittee subsequent to the exercise of this right by Great Southern Bank Arena Management or his/her designated representative.
The term "objectionable persons" shall include (but not be limited to) persons who by virtue of disorderly conduct, drunkenness, disruptive behavior, violation of Great Southern Bank Arena policy, city, state, or federal law, make the normal and proper conducting of business or an event or the enjoyment by others of the event difficult or impossible.
Section 13. Animals
Animals, other than service animals, will not be allowed in Great Southern Bank Arena for any reason other than for use in a production such as rodeos or circuses. In the event animals in any number are required for a production, animals will only be allowed in Great Southern Bank Arena for such time as they are required to participate in any rehearsals or performances, and then only with the prior written approval of the Great Southern Bank Arena Director.
Section 14. Forbidden Acts and Substances
A Permittee will not do or permit to be done anything in or upon any portion of the premises of Great Southern Bank Arena or bring or keep anything therein or thereon which will in any way conflict with the conditions of any insurance policy upon Great Southern Bank Arena or any part thereof, or in any way increase any rate of insurance upon Great Southern Bank Arena or on property kept therein. Nor shall a Permittee, without prior written consent from the Great Southern Bank Arena Management or his/her designated representative, store or operate any engine or motor or machinery on the premises of the Great Southern Bank Arena or use oils, burning fluids, camphene, kerosene, naphtha or gasoline for either mechanical or any other purposes.
Section 15. Compliance with Laws
All Permittee(s) shall comply with all laws of the United States, the state of Missouri, all ordinances of the city of Springfield, and all rules and regulations established by any authorized officer or department of MSU.
Section 16. Licenses
Permittee(s) shall obtain all permits and licenses required by the laws, ordinances, rules, and regulations referenced in Article VI, Section 18, hereof including licenses to perform all copyrighted material. Great Southern Bank Arena Management shall have the right to require any Permittee to furnish satisfactory evidence that Permittee has obtained all required licenses including, but not limited to BMI, ASCAP, State of Missouri Department of Athletics and fire permits.
Section 17. Insurance
The Permittee shall procure and maintain in full force during occupancy of Great Southern Bank Arena, including load in and load out, a policy of public liability and property damage insurance in comprehensive general liability form, in amounts of bodily injury $300,000 each person, $2 million aggregate, for coverage of occurrences from which the university, its officers and employees are not immune under the doctrines of sovereign, official and governmental immunity. Said policy shall also provide for a 10 day notice to the Auditor’s Office, MSU, prior to cancellation. The Missouri State University Board of Governors, Great Southern Bank Arena, and Permittee shall be named as insured on said policy. Permittee agrees to furnish and place on file with Great Southern Bank Arena no sooner than thirty (30) days prior to the first date of use either a copy of said policy or a certificate that a policy of insurance has been issued, the same to be subject to approval by Great Southern Bank Arena. The obtaining of insurance or the furnishing of evidence of insurance by Permittee as provided in this section shall not in any way relieve Permittee from any of the obligations, liabilities, assumptions, responsibilities or other contractual duties referred to in this Contract, regardless of the coverage mentioned in such insurance or in the terms of the policy or policies involved.
Section 18. Right to Alter Policy Manual
Great Southern Bank Arena may, on behalf of MSU, change, alter, amend, or delete any or all of the articles and/or sections of this Operations Policy Manual at any time without prior notice.
Section 19. Interruption or Termination of Event
Great Southern Bank Arena shall retain the right to cause the interruption of any event in the interest of public safety, and to likewise cause the termination of such event when in the sole judgment of Great Southern Bank Arena such act is necessary in the interest of public safety.
Section 20. Evacuation of Facility
Should it become necessary, in the sole judgment of Great Southern Bank Arena, to evacuate the premises because of threatening conditions or for other reasons of public safety, the Permittee will retain possession of the premises for sufficient time to complete presentation of the activity without additional rental charge providing such time does not interfere with another Permittee. If at the discretion of Great Southern Bank Arena Management it is not possible to complete presentation of the activity, rental fee shall be forfeited, prorated, or adjusted at the discretion of Great Southern Bank Arena Management based on the situation, and the Permittee hereby waives any claim for damages or compensation from Great Southern Bank Arena.
Section 21. Schedule of Charges
Rental rates are available in the Great Southern Bank Arena Rate Sheet
Missouri sales tax rate is currently 7.6% per $1.00. Non-resident promoters and / or artists will be responsible for payment of a 2% MO-2ENT entertainment tax.
Section 22. Refusal to Rent
Great Southern Bank Arena Management shall refuse to rent the facility for any event, activity or performance if the Management reasonably determines that the event, activity or performance or the anticipated audience response to the event, activity or performance may cause damage or the unusual risk of damage to the facility or its patrons.
Section 23. Non-Discrimination Statement
Missouri State University is a community of people with respect for diversity. The University emphasizes the dignity and equality common to all persons and adheres to a strict non-discrimination policy regarding the treatment of individual faculty, staff, and students. In accord with federal law and applicable Missouri statutes, the University does not discriminate on the basis of race, color, national origin (including ancestry, or any other subcategory of national origin recognized by applicable law), religion, sex (including marital status, family status, pregnancy, sexual orientation, gender identity, gender expression, or any other subcategory of sex recognized by applicable law), age, disability, veteran status, genetic information, or any other basis protected by applicable law in employment or in any program or activity offered or sponsored by the University. Sex discrimination encompasses sexual harassment, which includes sexual violence, and is strictly prohibited by Title IX of the Education Amendments of 1972.
This policy shall not be interpreted in a manner as to violate the legal rights of religious organizations or of military organizations associated with the Armed Forces of the United States of America.
The University maintains a grievance procedure incorporating due process available to any person who believes he or she has been discriminated against. Missouri State University is an Equal Opportunity/Affirmative Action/Minority/Female/Veterans/Disability/Sexual Orientation/Gender Identity employer. Inquiries concerning the complaint/grievance procedure related to sex discrimination, including sexual harassment and sexual assault, should be addressed to the Title IX Coordinator, Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, TitleIX@MissouriState.edu, 417-836-4252, or to the Office for Civil Rights. All other inquiries concerning the grievance procedure, Affirmative Action Plan, or compliance with federal and state laws and guidelines should be addressed to the Equal Opportunity Officer, Office for Institutional Equity and Compliance, Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, Equity@MissouriState.edu, 417-836-4252, or to the Office for Civil Rights. (Res. Board Policies No. 70-11; Bd. Min. 10-28-11.)
February 5, 2016