In accordance with the University's privacy policy, the University makes every effort to obtain releases before publishing images, voices, or likenesses of identifiable human subjects. Failure to obtain releases could infringe on another person's right to privacy.

Each web site's supervisor should ensure that an identifiable subject has provided written consent before publishing that person's image, voice, or likeness on an official University web site.

General guidelines

A release is necessary for any image, voice, or likeness containing identifiable human subjects (including students, University employees, or non-University people), regardless of whether the likeness was obtained through a free information request, personal camera, or other means.

Releases aren't necessary when the photo or video's focal point is a building or non-human subject or when the photo or video is of a large group or crowd at an event or game.

The Office of Web and New Media provides some photos that already have the proper releases. You may also contact Photographic Services to obtain other photos with the proper releases. 

Obtaining releases

Unless Photographic Services or the Office of Web and New Media have already obtained the needed release, the web site supervisor should provide notice, obtain consent, and keep a record of the consent. To obtain consent, the web site supervisor should have the person complete and sign the Name, Voice, and Likeness Release.

Removal of a likeness

If someone discovers his/her image, voice, or likeness in one of the University's online publications and would like it removed, s/he should notify the Office of Web and New Media.