ADMISSIONS

Two-Year: The West Plains Campus assumes full authority for admitting students into the two-year programs at Missouri State-West Plains.

Four-Year: Students will be admitted as degree-seeking by the Admissions Office on the Springfield Campus.

Mountain Grove: The Springfield and West Plains campuses perform the same functions as described above for their respective students at the Mountain Grove Campus.

BOOKSTORE

Two-Year: Any text, reference, or course material (required or optional) is supplied by the Drago College Store. The store offers on-line textbook ordering. The store offers on-line textbook ordering. The store conducts a book buy-back during operating hours through a wholesaler. Students have the option of waiting until finals week to sell their books, at which time the store pays a higher price for books re-adopted for the upcoming semester.

Four-Year: Any text, reference, or course material (required or optional) is supplied by the Drago College Store; the only exception being the requirements for any class taught from Springfield via interactive video. The Springfield Bookstore is responsible for providing the text, reference or course material for any class where students physically register for and attend the class at the Springfield Campus.

Mountain Grove: Any text, reference, or course material (required or optional) for the Associate’s degree classes held on the Mountain Grove Campus is supplied by and may be sold back to the Drago College Store. The students have the option of physically going to the store to purchase books or waiting until the first week of classes when staff members will bring books to the Mountain Grove Campus. On-site sales periods are announced prior to the beginning of each semester. Students taking classes offered by the Springfield Campus will be served by the Springfield Bookstore.

For Mountain Grove students attending an Associate’s degree class, the Drago College Store conducts a book buy-back at the Mountain Grove Campus the Wednesday of finals week from 4:30 p.m. until 6:00 p.m. Students have the option of driving to West Plains earlier to sell their books. Prior to finals week, the store sends postcards and flyers to be posted at the Mountain Grove Campus announcing the times and dates of book buy-back. Students selling Springfield Campus course texts will work with the Springfield Bookstore for book buy-back.

The Springfield Bookstore and the Drago College Store will coordinate in providing the textbooks for the interactive video classes. Upon notification by the West Plains Bookstore, the Springfield Bookstore will ship the requested textbooks to West Plains. The two stores will share the profit margin on the sale of each textbook. During the standard return time, the Drago College Store will send any unsold books back to the Springfield Bookstore.

CAREER SERVICES

Two-Year: Students enrolled in a two-year program will be offered guidance and assistance in career planning. Additionally, resources are provided to help the students with development of job search skills and support in possible job placement. Current students and graduates of the West Plains Campus are eligible for assistance in job placement activities and are invited to attend the annual campus job fair. All of these activities, and more, are fully under the auspices of the Missouri State-West Plains Career Services Office.

Four-Year: Missouri State Springfield students working on a baccalaureate degree at the West Plains Campus will be able to access all of the services afforded to the associate degree students. Career fair information will be posted on both the Springfield and West Plains campuses in order that students will have details on all employment opportunities. Employers will also be notified of fairs scheduled for each campus.

Missouri State baccalaureate students should insure their teaching credentials files are activated at the Missouri State Springfield Career Services office in order to facilitate post-graduation tracking, a priority of the College of Education.

Mountain Grove: The Career Services Office at the West Plains Campus will offer attendees of the Mountain Grove Campus who are enrolled in an Associate’s degree program the same scope of support services as their West Plains counterparts. Candidates for a Bachelor’s degree or Master’s degree on the Mountain Grove Campus will be able to use the services provided by both Springfield and West Plains Career Services Offices.

FINANCIAL AID AND SCHOLARSHIPS

Two-Year: Missouri State-West Plains assumes full responsibility for all federal and state financial aid programs, and short-term loans.

Federal Work Study Program:

West Plains Responsibility: The Financial Aid Office awards Federal Work Study to eligible students. Students are then interviewed by the department heads before acceptance into their department. Work Study Referral Form is then signed by both the work study supervisor and the student. The West Plains Financial Aid Office collects W-4 and I-9 forms (and direct deposit forms, if desired) from the student and submits the forms, along with the Work Study Referral Form to the Student Employment Office in Springfield.

Shared Responsibility: Upon receipt of the W-4, I-9, and referral form, the Springfield Student Employment Office generates student time cards. Time cards are then sent to West Plains with a copy of the Work Study Referral Form. The original Work Study Referral Form and the I-9 form are retained in the Student Employment Office and the W-4 form is retained in the Payroll Office.

Four Year: Financial aid is made available through Missouri State-Springfield for approved Degree Completion Programs. Students must be admitted at the Springfield campus as degree seeking in an approved program, and enrolled at least half time on the Springfield campus. Some exceptions on enrollment may be granted through coordination between Academic Outreach-West Plains and Financial Aid Springfield. A consortium agreement will be used to document enrollment on each campus. It is the responsibility of the student to have a financial aid application (FAFSA) and the consortium agreement on file at both institutions. Personnel in the financial aid office at either campus will be able to advise students regarding their financial aid.

A detailed set of procedures and guidelines for serving students in completion programs, developed through cooperation between offices on both campuses, is maintained by the Office of Enrollment Services. The West Plains-Springfield Coordination document can be viewed at http://www.missouristate.edu/enrollmentmanagement/secure/transfer.asp

Mountain Grove: Springfield and West Plains perform the same functions as described above for their respective students at the Mountain Grove Campus.

Scholarships

Scholarships with designations common to both the Springfield and West Plains campuses (e.g., Board of Governors, Freshman Academic, Multi-Cultural Leadership, etc.) as well as the Missouri State Leadership Scholarship will be honored on both campuses for students who transfer between campuses or who participate in one of the four-year completion programs offered by the Springfield Campus at the West Plains Campus.

If a student desires to transfer from Missouri State-WP to Missouri State-Springfield, the scholarship will be honored at the gaining campus if the student meets the respective scholarship renewal criteria.

FOOD SERVICE

Two-Year: The Food Service program at the West Plains Campus offers dining and catering services to all students, faculty and staff.

Four-Year: The Food Service program at the West Plains Campus offers dining and catering services to all students enrolled in four-year degree programs at the West Plains Campus.

Mountain Grove: Food Service is not available.

HIGHER EDUCATION RESOURCE CENTER

Two-Year: The West Plains Campus offers the full services of the Higher Education Resource Center to all students and to the public in general.

Four-Year: The West Plains Campus offers the full services of the Higher Education Resource Center to all students and to the public in general.

Mountain Grove: The West Plains Campus offers the full services of the Higher Education Resource Center to all students and to the public in general. The services are available only in the Higher Education Resource Center on the Missouri State-West Plains Campus.

REGISTRAR

Registration

The West Plains Campus is responsible for registering students taking courses through that campus, regardless of the course location.

The Springfield Campus has primary responsibility for processing registering students taking courses through that campus, regardless of the course location. The West Plains Campus is, however, authorized by the Springfield Campus to process registrations and associated transactions (e.g., changes of registration, changes of schedule, withdrawal, change of course to pass/not pass, and change to audit) for Springfield Campus courses. This is generally done as a convenience for students who are taking courses on both campuses simultaneously and for West Plains area students who wish to enroll for Springfield Campus courses offered on the West Plains Campus (e.g., interactive video courses) or the Mountain Grove Campus.

Enrollment tracking and statistics will be the responsibility of each respective campus. However, the format for displaying the data should be such that a consistent format, capable of being merged and combined, shall be used. The Assistant Vice-President for Enrollment Services will work with a counterpart on the other campuses regarding data element definitions and reporting protocols.

Transcripts

The Springfield Campus maintains official academic records (transcripts) for students who enrolled at either campus prior to the fall 1995 semester as well as for all students who subsequently enrolled on the Springfield Campus.

The West Plains Campus maintains official academic records (transcripts) for students who enrolled on the West Plains Campus during or subsequent to the fall 1995 semester.

Students may have transcripts at both campuses. If such students submit an urgent transcript request to campus, that campus will contact the other to assist the student in securing a transcript from that campus.

RESIDENCE LIFE

Two-Year: Anyone enrolled as a full-time student within the Missouri State system and taking courses on the West Plains Campus has the opportunity to contract for student housing in the Missouri State-WP residence hall.

Four-Year: Due to the fact that West Plains students enrolled in the four-year programs will not be on the Springfield Campus, they will be exempt from the Springfield Campus’ policy regarding required residency. These students are eligible to contract for West Plains housing, however, and are subject to all relevant policies and rules.

Mountain Grove: Due to the nature of classes offered at the Mountain Grove Campus and the fact that the campus is designed to facilitate access by commuting students in the surrounding area, students participating in classes at the Mountain Grove Campus will not be expected to live in university housing. However, if they are full-time students of Missouri State they may elect to live in either the Springfield or West Plains residence life system.

STUDENT EMPLOYMENT

West Plains Responsibility:

Department heads at West Plains will determine to employ student workers in their area and the Business Office completes a Missouri State University Student Employment Request for Clearance of Part-Time Student Employees Form (Clearance Form).

Completed clearance forms are processed by the West Plains Business Office and sent electronically to Student Employment in Springfield.

An additional Authorization Form for Student Clearance West Plains (Authorization Form) must accompany all requests prepared by the Financial Aid Office which establishes eligibility of the student to be cleared for employment.

If the student is eligible to work, the West Plains Business Office collects W-4 and I-9 forms (and Direct Deposit) from the student. The Business Office then matches them with the Authorization Form and forwards all four documents to Student Employment in Springfield.

Shared Responsibility:

Upon receipt, properly completed Clearance Forms are processed in the Springfield Student Employment Office, and student time cards are generated. Time cards are then sent to West Plains.   The Clearance Form with the Authorization Form will be kept on file in the Springfield Student Employment Office.

I-9 forms remain on file in Student Employment Office and W-4 forms remain on file in the Payroll Office.

STUDENT ENCUMBRANCES

Two-Year: Students will not be allowed to “transfer” from Campus A to Campus B if the student is encumbered on Campus A. This will be handled through the transfer process (i.e., a “transcript” cannot be sent/obtained from Campus A if the student has an encumbrance on that campus. Students who attend Campus A and subsequently enroll on Campus B as non-degree students (i.e., and do not need to provide transcripts) will not be checked for encumbrances until such time as they seek reclassification to degree-seeking status.

Four-Year: Same as above.

Mountain Grove: Same as above.

STUDENT LIFE & DEVELOPMENT

Two-Year: Anyone enrolled as a full-time student within the Missouri State System and taking courses on the West Plains Campus has the opportunity to participate in any activity offered by Student Life & Development on the West Plains Campus. The West Plains Coordinator of Student Life and Development may work with the Springfield Campus Director of Student Activities to have West Plains students participate in Springfield activities at little or no cost to students. All conduct issues of students pursuing Associate’s degrees will be handled by the West Plains Campus.

Four-Year: Conduct issues for students enrolled in a four-year program at the West Plains Campus will be subject to the following process: Academic disciplinary issues will follow the process instituted by the campus that oversees the individual instructor filing an academic disciplinary complaint. Non-academic issues will be handled through the Student Life & Development office of the campus on which the infraction physically occurred.

Mountain Grove: Due to the fact that students taking courses on the Mountain Grove campus enroll through the West Plains Registration and Records Office, students on the Mountain Grove Campus are invited to participate in all activities offered by the West Plains Campus. Disciplinary issues will be handled in the same manner as for the four-year program.

STUDENT SUPPORT SERVICES

Two-Year: (Student Academic Advisement Center - SAAC): Academic advisement for all students at Missouri State-West Plains is the responsibility of the full-time faculty and the Student Academic Advisement Center. The SAAC is also responsible for Veterans certification. The SAAC and faculty advisors subscribe to the philosophy of “intrusive advising” which means that advisors do not wait for students to have academic problems, but contact them to set up appointments throughout the course of the year. When students initially enroll at Missouri State-WP, they are assigned to SAAC for advisement for at least one semester. Students making satisfactory academic progress are then assigned to a faculty advisor.

Two-Year: (Academic Support Center): The Academic Support Center provides students with resources and skills necessary for success in their academic pursuits. The ASC provides a computer lab, tutoring services, a writing center, written materials, videos and brush-up programs that can assist a student in the academic realm. The campus Telecommunications Device for the Deaf (TDD) and assistive technology are located in the ASC.

Four-Year: (Student Academic Advisement Center): The COBA advisement center will handle advisement via telephone, e-mail, or BearNet. In addition, an “interactive orientation” will be held for interested students prior to the first class meeting. Similar arrangements will be established as additional degree programs are offered.

Four-Year: (Academic Support Center): The resources and services of the West Plains Academic Support Center will be available to students enrolled in Springfield degree programs at the West Plains Campus.

Mountain Grove: (Student Academic Advisement Center): Students who attend the Mountain Grove Campus as Missouri State-WP students receive academic advisement from the Mountain Grove assistant coordinator. In addition, the coordinator of SAAC tracks the academic progress of the students and provides intrusive advisement as needed. Students who attend the Mountain Grove Campus as Missouri State-Springfield students receive academic advisement from the Springfield advisement center.

Mountain Grove: (Academic Support Center): Students who attend the Mountain Grove Campus as Missouri State-WP students are eligible to use all of the support services available at the ASC. This means, however, that students must travel to West Plains. Efforts are underway to determine ways to share the resources and have many of them available at Mountain Grove. Students who attend the Mountain Grove Campus as Missouri State-Springfield students are also welcome to use the services provided by the ASC. At the present time, this would necessitate a trip to West Plains. As resources are made available at Mountain Grove, all students will be eligible to use them.

VETERAN SERVICES

Two-Year: Missouri State-West Plains assumes full responsibility for veteran certification for Missouri State-West Plains students.

Four-Year: Springfield assumes full responsibility for veteran educational benefits for all Missouri State-Springfield students as well as dual enrolled students.

Mountain Grove: Springfield and West Plains will perform the same functions described above for their respective students at the Mountain Grove Campus.

MISCELLANEOUS

Coordinators of Student Services units at Missouri State-West Plains will confer with their counterparts on the Springfield Campus on an as-needed basis regarding services, policy, procedure, general information, etc.