Investigation of Allegations

VI. Investigation

Upon receipt of a grievance (complaint), the Title IX Coordinator or designee will open a formal case file and assign an Investigator who will direct the investigation and confer with other University Officials as necessary (e.g. with a need to know on interim action, accommodations for the alleged victim, or other necessary remedial short-term actions). In general, the Office for Institutional Equity and Compliance will investigate complaints against employees, and the Dean of Students office will investigate complaints against students. If the alleged conduct is also the subject of a criminal investigation, the campus may not wait for the conclusion of the criminal investigation to begin an investigation pursuant to this Policy. However, the University may need to coordinate its fact-finding efforts with the police investigation.

The Investigator will then take the following steps:

  1. In coordination with the appropriate University officials, initiate any necessary remedial actions, and may recommend that interim protections or remedies for the parties or witnesses be provided by appropriate University officials. These protections may include separating the parties, placing limitations on contact between the parties, or making alternative working or student housing arrangements;
  2. Determine the identity and contact information of the complainant (whether that be the initiator, the alleged victim, or a University proxy or representative);
  3. Attempt to meet with the Complainant and finalize the complaint;
  4. Identify the correct policies allegedly violated;
  5. Prepare the notice of charges on the basis of the initial investigation;
  6. Meet with the Respondent. S/he will be provided a copy of the Complaint and given a full and complete written statement of the allegations, and a copy of this Policy. Also, the Respondent shall state whether s/he is "responsible" or "not responsible" for the alleged violation during the meeting;
  7. Commence a thorough, reliable and impartial investigation by developing a strategic investigation plan, including a witness list, evidence list, intended timeframe, and order of interviews for all witnesses and the accused individual, who may be given notice prior to or at the time of the interview;
  8. Complete the investigation promptly, and without unreasonable deviation from the intended timeline;
  9. Make a preliminary finding, based on a preponderance of the evidence (whether a policy violation is more likely than not);
  10. Present the preliminary finding to the Respondent and Complainant as well as the appropriate University official(s) and hearing panel(s).