Withdrawal Procedure

Normal withdrawal procedures should be followed whenever possible. However, if students are unable to complete the necessary paperwork by coming into the Office of the Registrar, Carrington 320, or writing a letter of withdrawal, the University shall accept notification from the student or a family member. The Office of the Registrar will verify all notifications.

Refunds

• Students will receive 100% of their tuition & fees when they officially withdraw from one or more classes due to required military service any time during the current semester. Should students have financial aid, any refund must be paid back to the aid source(s) first. Students should contact the Financial Aid office for more information. Students drawing VA educational benefits should contact Veterans Certifying Official of their withdrawal and orders to report to duty.  
• Graduate students who do not have assistantships and withdraw will be refunded 100% of their incidental fees.
• For those graduate students who have assistantships and withdraw, the unpaid balance of the stipend will be returned to the assistantship budget.
• Students shall receive a full refund for textbooks purchased at the University Bookstore and parking permits.
• The housing refund will be prorated based on the actual number of days room and board was used.
• Students who withdraw before a semester begins or during the first week of classes shall not receive a W or any grade on their transcript.
• Students withdrawing the second week of classes through the automatic “W” grade deadline (9th week) shall receive an “W” grade for each class in which they are enrolled in, except for completed intersession or first block courses.
• Students withdrawing or dropping individual classes after the automatic “W” grade deadline (9th week) shall receive an “W”.

Grading of Officially Processed Drops or Withdrawals

Should students be mobilized at such a point in the semester that the course instructor believes that they have completed a majority of the material in their class, the instructor may assign a passing grade or initiate an “I” grade. Students will receive a 100% refund only for those classes that are officially processed as a withdrawal. 

Degree Program, Admission to

Any undergraduate student who re-enrolls within one year of being released from military assignment shall be allowed to continue under the same “catalog of graduation.” Any undergraduate student who had been admitted to a degree program or any graduate student with an approved program of study prior to mobilization and who re-enrolls within one year of being released from military assignment shall not be subject to any additional degree requirements enacted in the interim. 

Incomplete Grades, Removal of

Any student (undergraduate or graduate) who re-enrolls within one year of being released from military assignment shall have one year from the date of resumption of coursework to remove any “I” grades pending at the time of  mobilization or received as a result of mobilization.