The Advising Notes page was designed to eliminate outdated and inaccessible paper files and to facilitate and enhance the advisement process while strengthening the advisor and advisee relationship. 

Features:

• Students can view their advising notes. 

• Faculty and staff with access to the Faculty/Advisor Resource Center may view the advising notes for any student. This allows substitute advisors and new advisors to have access to previous advisement information. 
  
• Communication and accountability is enhanced by the documentation of advice given and referrals made. 
  
• Each note is stamped with the date, time, name of person making note, and student's major at time the note made. 
  
• Once entered, a note may not be changed.  If correction is needed it is done by the creation of a subsequent correcting note. 
  
• Notes are displayed in reverse chronological order from the most recent to the oldest. 
• Notes are tagged as being from an advisor or from a dean.  
  
• Advisor can enter notes and also elect to a notification emailed to the student to facilitate communications outside of the advisor appointment, send reminders, follow up messages, or other notifications as needed.  
  
• Advisor may set a reminder that Personal Notes Exist on the advising notes page for a student that can only be seen by the advisor who set that reminder.  This allows the advisor to be reminded that he/she has a private note on that student in their own personal files.  Personal notes are useful to document confidential and personal information that is relevant to the advising relationship but should not be accessible to others. 
  
• Email links allow students and advisors to easily communicate. 
  
• Web page links allow references to specific web pages.
  
• Advisors may release the student for registration for specified semester(s) from this page or from the Registration Status page.  The release replaces the advisor signature requirement on the Registration Request form. 
  
• Advising notes will be retained for four years after the student's last semester of attendance.
  
• Emails to and from the student may be copied into the advising folder using standard copy and paste methods.