Policy for Military Students and Dependents Regarding Class Drops and Refunds Associated With Active Orders

In keeping with our commitment to serving military members and their families, Missouri State University has developed the below policies which will apply to service members as well as spouses and children of mobilized service members.

Whenever possible, normal procedures for dropping all classes (withdrawing) should be followed (see Op3.04-10 – Change of Schedule [Add/Drop]). However, if a student is unable to follow these procedures due to special circumstances the University will accept documentation from a family member of the student.  Appropriate documentation (such as orders) must be provided at time of drop.

Refunds

• Tuition/Fees. Students who drop one or more classes during a semester due to required military service will receive a 100% credit on their account for their tuition and student service fees (supplemental fees will not be refunded) at the time of the drop regardless of regular refund schedule.
• Parking. If required military service occurs prior to finals and the student must drop all classes a full refund of parking fees will be credited to the student’s account for that semester. If required military service occurs after finals and the student has purchased an academic year pass a full refund for the future semesters charges will be credited to the student’s account. Veteran Student Services will notify Parking Administration upon request from student at time of drop for refund to student account.
• Books. Students who must drop all classes may receive a full refund for text books purchased at the University Bookstore. Students must request a letter from Veteran Student Services confirming military drop which should be presented to the bookstore along with the books for full refund.
• Housing. Students who must drop all classes may receive a prorated refund for housing based on the actual number of days room and board was used prior to drop. Veteran Student Services will notify Residence Life and Services upon request from student at time of drop for refund to student account.

Grading

Should students be mobilized at such a point in the semester that the course instructor believes that they have completed a majority of the material in their class, the instructor may assign a passing grade or initiate an “I” grade. If a passing or “I” grade is not assigned, the student will receive a W grade, even if the withdrawal took place after the last day to drop or withdraw deadline. Students will receive a 100% refund only for those classes that are officially processed as a withdrawal.

Other

Graduate students who drop all classes and have assistantships can expect their stipend to end effective the day of the drop.

All other withdrawal policies indicated in Op3.04-10 apply to military students/dependents as they do for any other student.

Effective date

Updates approved by Administrative Council – July 16, 2012