Spring 2017 Class Schedule Building Deadlines

Throughout all construction periods listed below, meeting patterns (meeting days and times) will be reviewed by Scheduling Support. Sections scheduled with non-standard meeting days and/or times must have Dean and Provost Office approval. Building and room will be removed from any section that has not received approval.

Priority/Early Construction Period (June 2, 2016 - July 29, 2016)

  • Departments may begin work on the spring 2017 class schedule June 2, 2016, after the Office of the Registrar has sent the notification email informing departments the roll of the class schedule has been completed. Departments are encouraged to edit and proof their work through Argos queries, reports, and other methods.
  • Departments are to only use their priority rooms when scheduling sections during this time. If your department does not have adequate priority rooms, sections can be built, but a room cannot be assigned until the Late Construction Period begins. Only override time conflicts when two courses are cross-listed (meet in the same room at the same time, e.g. 500 and 600-level classes).
  • When deleting a section during this period, use the Record-Remove function on SSASECT.
  • Large Classroom Priority Scheduling (June 2, 2016 - July 1, 2016)
    Departments will request large classrooms (80 seats and above) by navigating to the “Meeting Times and Instructor” tab in SSASECT, then the “Scheduler Preferences” tab. Indicate the desired building in the “Partition Preferences” field and the desired technology level in the “Room Attribute Preferences” field. Guidelines for scheduling large classrooms are available at the Space Management website.
  • Large Classroom Scheduling (July 5, 2016 - July 29, 2016)
    Large classrooms which were requested during the Priority Scheduling will be scheduled by Space Management during this time. Departments should continue to request large classrooms through SSASECT; requests during this time will be reviewed weekly.

Late Construction Period (August 1, 2016 - August 31, 2016)

  • Departments may modify schedules to add, change, or delete sections.
  • Rooms available may be scheduled by any department during this time.
  • Large classrooms will no longer need to be requested through SSASECT; large classrooms will be made available for open scheduling by departments.
  • When deleting a section at this time, use the Record-Remove function on SSASECT.

September 1, 2016 - September 30, 2016

  • Spring 2017 class schedule becomes available on the web September 1, 2016. Departments may continue to update the class schedule as needed. If you do not want sections to appear on the web, the section status can be set to “H” for held. Once the section is completed and accurate, the status can be changed to “A” for active and will now become viewable on the web.
  • If you need to schedule a short or extended course that has start and/or end dates that do not fit a Part of Term already created, you will need to contact the Office of the Registrar to have one built. Classes must have a start date on or before the last day of full semester classes; otherwise, the class should be offered under the next semester.
  • Finalize with your faculty which sections will be offered as Service-Learning, and notify the Citizenship and Service-Learning (CASL) office.
  • Large classrooms will continue to be available for open scheduling by departments.
  • Starting Monday, September 7, 2016, departments will need to check 25Live for room availability.
  • When deleting a section from this point forward, the instructor and meeting time will need to be record-removed and the section status set to “D.”

October 1, 2016 and later

  • Deadline to build the basic schedule of course offerings for the spring 2017 semester is October 1, 2016. Generally, course sections should be added after this date only if they are:
    • Additional sections of a course already scheduled to meet student demand;
    • Specialized or arranged sections of courses designed to meet the needs of specific students (e.g., internships, practicums, readings, thesis);
    • Sections delivered to off-campus locations for targeted populations of students (e.g., high school dual credit; interactive video);
    • Short courses and workshops; or,
    • Additional courses offered in response to a previously unanticipated demand.
  • Departments may continue to update their schedule of classes as needed.
  • Large classrooms will continue to be available for open scheduling by departments.
  • When deleting a section from this point forward, the instructor and meeting time will need to be removed and the section status set to “D.”
  • Spring 2017 registration will begin October 31, 2016.

Class meeting times

Standard class meeting times will be enforced according to policy. Scheduling courses according to the established guidelines allows for maximum utilization of classroom space and student scheduling flexibility. For more information, please refer to Standard start times and minimum number of minutes in class available.

Exceptions to the standard meeting times require approval by the Dean of your college and the Provost Office.

Other important dates for Spring 2017

  • Intersession: January 9 - January 13
  • Full Semester: January 17 - May 11 (excluding final exam week)
  • First Block: January 17 - March 9
  • Second Block: March 20 - May 13
  • Final Exam Period: May 13- May 18