Cross Listing and Linked Classes

Cross Listing

Cross listing is used when two different courses meet in the same room at the same time (Ex: undergraduate and graduate section counterparts as listed in the catalog). Workload may be adjusted on the instructor tab. Combined class lists may be printed; however, they will not be combined on Self Service.

  1. Access SSASECT and enter the term and one CRN that you wish to cross list.  Next block.
  2. From the Options menu, click Cross List Definition (SSAXLST); this is the form to create a cross list group code, as well as to set the maximum enrollment for the group. (Cross listing two or more sections is made possible by defining a Cross List Group Identifier on this form. The Cross List Group Identifier code must be established here prior to being entered on SSASECT.)
  3. You must first see which cross list group identifier is not already in use. You cannot use an existing cross list group identifier unless you wish to cross list your section to the sections that have already been assigned to that code. To view existing cross-listed groups for the term, click on the search button to the right of the Cross List Group Identifier field. You will be taken to the Schedule Cross List Query form.
  4. Within the Schedule Cross List Query Form (SSAXLSQ), press F8 to view cross list codes already in use. The cross list code is a two-character, user-defined code.
  5. By using the directional arrow keys on your keyboard, or by placing your cursor on a particular Cross List code, the sections associated with the code will appear in the lower portion of the form in the Cross List Section block. All of these should be in use.  You are looking to set up a code not in use (does not appear in this list).
  6. After reviewing established codes, exit the Query form SSAXLSQ to return to SSAXLST.
  7. Enter the two-character code in the Cross List Group Identifier field (a code not already defined, but chosen by you to be used exclusively for this specific group of sections) and proceed to the next block.
  8. Enter Maximum Enrollment for the Cross Listed group and save. This should be the maximum enrollment total for all of the classes you are cross listing. Each section should have its own Maximum Enrollment set on the Section Enrollment Information tab. (see page9 )
  9. Click the Save icon (or press F10).
  10. Exit back to SSASECT and enter the cross list code on all the sections you wish to cross list. Save after entering the code. Make sure you do this on all sections that will be cross listed.
  11. Review your cross-listed sections (enrollment, rooms, meeting time, etc.) to ensure all data is correct.
  12. From the Meeting Times and Instructor tab, go to SSAXMTI in the options menu to review cross list summary information. Next block.

Tip for setting maximum seats of cross-listed sections

You have two options when setting the maximum seats for cross-listed courses:

When it does not matter what combination of students enroll in each section, as long as the combined total does not exceed a specific amount.

  • Set the maximum enrollment for each section on the Section Enrollment Information tab for each section (see page 9) to the total that you want to have in the cross-listed group.
  • Set the cross-list Maximum Enrollment for the number you do not want to exceed in the cross-listed group.
  • Example: Section 1 has enrollment set at 40 seats. Section 2 has enrollment set at 40 seats. The cross-list group is set at 40 seats. Any number of students can register for each section as long as the total does not exceed 40. 

When there is a specific maximum for each section 

  • Set the maximum enrollment for each section on the Section Enrollment Information tab for each section (see page 9) to the desired number.
  • Set the cross-list Maximum Enrollment to the total of all the sections. (e.g. add the sections together)
  • Example: Section 1 enrollment should not exceed 10. Section 2 enrollment should not exceed 20. Set those maximums on the designated sections. The cross list Maximum Enrollment should be set to 30. 

Remember when you adjust the maximum seats on a cross-listed section; you may also need to adjust the cross-listed maximum. 

Both the section maximum seats and cross-listed maximum seats appear on the online class schedule. This can be confusing and often a section may look as though there are still seats available, when in actuality, the cross-listed sections have reached their cross-list maximum and are closed. 

Linking Lab and Lecture Sections

Links are used to connect sections of the same course when it is required that a combination of these sections be taken concurrently (e.g. lab/lecture classes). Linking is a two-form process that requires entries on SSASECT and SSADETL (SSADETL is accessed through the options menu in SSASECT).

Example 1: In this example, students must take section 1 with section A and section 2 with section B. The section comment on section 1, for example, should read: “Schedule section 1 with section A.”

  • BIO 100 sections 1 and 2 are zero credit hour lab sections. BIO 100 sections A and B are three credit hour lecture sections.
  • Students must register for both a lecture and a lab, in the same registration transaction. Students will not be allowed to register for only a lab or only a lecture.
  • Since students are registering for two classes, one of the sections will be responsible for giving grades. This class will have the “Gradable” checkbox checked on SSASECT. The other will not give grades. This section will have the gradable checkbox “unchecked.” The section that is marked “Gradable” will carry the credit and billing hours.  The section that is not marked “Gradable” will have 0 credit and billing hours.
  • Linking steps:

Course and Section

 

 

Link Identifier on   SSASECT

Link Connector on   SSADETL

BIO 100 –   1

Lab

0 credits

A1

E1

BIO 100 –   A

Lecture

3 credits

E1

A1

BIO 100 –   2

Lab

0 credits

A2

E2

BIO 100 –   B

Lecture

3 credits

E2

A2

  1. Go to SSASECT, to access BIO 100 section 1. Next block to access the Course Section Information tab. Enter A1 in the Link Identifier field and save.  You are identifying this lab section as an A1.
  2. Select Course Section Detail (SSADETL) from the Options menu. Next block to access the screen.
  3. In the Link Connector field, enter E1 and save. You are telling this section, that you have identified as A1, to connect with a section you will next identify as an E1.
  4. Exit SSADETL.
  5. Go to SSASECT to access BIO 100 section A. Next block to access the Course Section Information tab. Enter E1 in the Link Identifier field and save.
  6. Select Course Section Detail from the Options menu. Next block to access the screen.
  7. In the Link Connector field, enter A1 and save. 
  8. Exit SSADETL.
  9. BIO 100 sections 1 and A are now linked. Students cannot register in one without the other.

Example 2: In this example, students can register in any lab section that does not conflict with the lecture section. The section comment on section 1, for example, should read: “Schedule with a lab that does not conflict with this lecture section”

If any combination of a course’s lecture and lab section is permitted, all the lecture sections would be set up using the same Link Identifier/Link Connector. Also, all corresponding lab sections would be set up using the same Link Identifier/Link Connector. The following illustrates how it is done:

Course and Section

 

 

Link Identifier on   SSASECT

Link Connector on   SSADETL

BIO 100 –   1

Lab

0 credits

A1

E1

BIO 100 –   2

Lab

0 credits

A1

E1

BIO 100 –   A

Lecture

3 credits

E1

A1

BIO 100 –   B

Lecture

3 credits

E1

A1

Other things to keep in mind when setting up lab and lecture sections:

  • When creating sections on SSASECT, be sure to establish which sections are not Gradable. If lab and lecture sections are graded as one course (i.e. lab grade calculated into lecture grade), then you must uncheck the Gradable box in the lower right area of the Course Section Information tab for all the zero-credit, linked lab sections.
  • Credit hours and billing hours for lab sections that carry zero credits must have those credits set at zero on the Course Section Information tab. Also, for lecture sections of BIO 100, used in the examples, credit hours and billing hours must be set at 3, ensuring that students receive proper academic credit and that they are billed correctly. The section contact hours, lecture hours, and lab hours must also be set.
  • When you go to SSADETL to enter the link connector, only enter one link connector. When more than one link connector is entered, it requires students to register in every course that is linked (i.e. it is an “and” statement; not an “or” statement).