Definition and Description

A transcript is a chronological listing of the student’s academic record at Missouri State University printed on safety paper. An official transcript bears the University Seal and is mailed directly to another university or outside agency. If student is to receive the transcript, it is stamped "Issued to Student" or placed in a sealed envelope and may not be considered official by some agencies and institutions. All students are issued a transcript (stamped "Issued to Student") upon graduation. Additional information regarding transcripts is provided below.

• Transcripts are typically available for request after the student has completed a semester at Missouri State.
• Transcripts will not reflect current semester withdrawals or grades until approximately two weeks after the semester has concluded.
• Transfer credit (including West Plains Campus courses taken since August 1995), will appear on the transcript indicating the number of credit hours awarded for each institution attended. Individual transfer courses are not listed. Transfer credit is awarded and posted to transcripts only for students who enroll at Missouri State subsequent to completing coursework at other institutions.
• Courses taken through the West Plains Campus fall 1995 and beyond will not appear on this transcript. Rather, they will appear on the West Plains Campus Transcript.
• Academic probations, suspensions, and  disciplinary expulsions are recorded on the transcript.
• For information on how to change your name with the University, please see the Student Name Change Policy.

Fees and Encumbrances

There is no charge for routine and reasonable transcript requests.

A $20 fee will be charged for transcripts or other documents sent via express or overnight mail within the continental U.S. The $20 fee must be paid by check or money order made payable to Missouri State University and must accompany the transcript request form. An additional amount may be required when sending items outside of the country.  Do not send cash, please.

Transcripts will not be released for students who have a University encumbrance due to a financial-related obligation. Students may view their transcript online any time (PIN required). Encumbered students may also request a Student Academic Summary (SAS) from the Office of the Registrar.

How to Request a Transcript

Transcript requests are typically processed the same day or the following business day upon receiving the request. The University is open Monday-Friday, except for weekends and holidays. If someone other than the student is to request and/or pick up a transcript, that person must have a signed note from the student stating that the student (student name) gives Missouri State authorization to release the transcript to them (their name). The requesting person must also provide the student's photo ID (or a photo copy of the student's ID) and a photo ID of himself or herself. The following options are available for requesting transcripts.

Option 1

Order through the My Information (PIN required). If you do not have a PIN or if your transcript request requires special handling conditions such as overnight, fax, or pick-up at the Office of the Registrar, please see Option 2 below. Transcript requests made through My Information by 4:00 p.m. on business days, are generally mailed the following business day.

Option 2

1. Print the transcript request form page, either in Microsoft Word or PDF format, available at www.missouristate.edu/registrar/transcripts.html.
2. Complete and fax or mail the form to the Office of the Registrar. The fax number and mailing address are at the top of the form.

Option 3

Send a written request to: Transcripts, Office of the Registrar, Missouri State University, 901 S. National, Springfield, MO 65897. Please include the following information:

• student’s full legal name and any former names
• student’s social security number or student identification number and date of birth
• last semester of attendance at Missouri State (please indicate if you attended the West Plains campus)
• student’s current address including day phone number
• address to which transcript is to be mailed
• student’s signature to authorize the release of the transcript 

Option 4

Request and pick up transcripts in the Office of the Registrar, Carrington Hall, Room 320, by completing a Transcript Request Form and presenting a photo identification.

Student Academic Summary (SAS)

Students may obtain a free academic summary upon presentation of photo identification to a staff member of the Office of the Registrar, Carrington Hall, room 320. A SAS is an unofficial version of a student's transcript.

Web Transcripts

Web transcripts (unofficial) are available for viewing on My Information (PIN required).

Please call the Office of the Registrar at (417) 836-5520 if you have any questions regarding requesting a transcript.