University equipment that is not portable in nature (such as a desktop computer) and will be used off-campus must have the written approval of the department head.  The Off-Campus Equipment Authorization Form must be completed, signed by the department head, and the completed form maintained in the department’s office until the item(s) is returned to campus.

Equipment that is portable in nature that is to be used off-campus for University business does not require the equipment authorization form to be filled out unless the equipment is to be off-campus for more than two consecutive weeks.  For example, cellular telephones, PDA’s, and laptop computers that are regularly transported to and from campus do not require completion of the Off-Campus Equipment Form unless kept off-campus for more then two consecutive weeks.