Once you have access to the Administrative Business System (CICS) on the IBM mainframe computer (and you have your own CICS User ID), you will need to complete and submit a "UBUY Authorization Form" for each budget (account) concerned. These forms are also available in Financial Services. Only one form needs to be completed per budget (account).

When completing a "UBUY Authorization Form", you are encouraged to limit the number of Requisition Originators to two people per department. Also, please note that each person designated as a Requisition Approver will be REQUIRED to approve EVERY requisition involving the associated budget (account). Thus, the Requisition Approver should be only the person(s) directly responsible for the budget (account).

Once completed, submit the "UBUY Authorization Form" to Financial Services. Financial Services and Computer Services will establish the necessary user authority within the UBUY System. Once the authority is set up, Financial Services will contact you and will issue a secret four -digit Personal Identification Number (PIN) to each person for whom authorization has been established. Please allow one week for the necessary UBUY authorization to be established.

Keep your PIN secret.

Treat your PIN like your toothbrush-don't let anyone else use it.

Your PIN uniquely identifies you within the UBUY System. The use of a PIN is a security feature designed to be for your benefit. Its purpose is to provide a method for the computer system to verify that it is actually you who has signed on to the system using your CICS User ID. If someone else finds out your CICS User ID and password without also knowing your PIN, they will NOT be able to use the UBUY System.

This extra level of security was designed and created especially for the UBUY System because of this system's ability to expend and transfer funds.