Budget Process

Missouri State University's budget process, which was first formalized for the fiscal year 2012 budget (July 1, 2011, through June 30, 2012), involves a large number of individuals on campus. The objective of this process is to ensure that everyone, or at least as many people as possible, and certainly those that will be directly affected by the upcoming budget, are fully informed and have an opportunity to provide input into financial decisions.

In this same spirit, the chancellor of the West Plains campus will develop and follow a collegial process for addressing the budget on that campus.

Collegiate budget committees

Each college dean, in consultation with their department heads and collegiate Faculty Senate representatives, will appoint a representative group of faculty to examine the collegiate budget. At a minimum, each collegiate budget committee should include tenured and non-tenured faculty, department chair or chairs and a college representative who is serving on the Faculty Senate. If a college has an employee who is responsible for developing or managing that budget, it is expected that this person will staff the committee as an ex-officio member. The deans will chair their respective college committees.

The purpose of the collegiate budget committee is to develop recommendations born of collaborative assessments of the goals of the departments as part of a college, as part of a larger university — working together to promote student learning and the public interest. These recommendations should be based on the level of funding assigned to Missouri State University. The deans are responsible for leading that process in a manner that serves the students and faculty of the college as well as the larger organization and student body.

Academic Affairs Budget Committee

Appointed by the provost, this committee will be comprised (at a minimum) of the academic deans and the dean of the library, two faculty from each collegiate budget committee and the library, the Faculty Senate chair, the Faculty Senate budget committee chair or another member of the Faculty Senate selected by the Senate and two faculty representatives from the West Plains Campus. The provost will serve as chair.

The purpose of the Academic Affairs Budget Committee will be to receive the proposed budgets of the collegiate budget committees, the provost’s academic areas and those portions of student affairs that report through the provost, and to evaluate the various budget scenarios from a university-wide perspective. It is expected that there will be dialogue between the collegiate budget committees and the Academic Affairs Budget Committee. This collegial give and take should enable more informed budget decisions. It is expected that this committee will recommend appropriate budget actions for academic affairs for the provost and the Executive Budget Committee.

Administrative Budget Committee

The vice president for administrative and information services will establish, in consultation with members of the Administrative Council, an Administrative Budget Committee. The Administrative Budget Committee will be chaired by the vice president for administrative and information services and be comprised of representatives from each of the areas represented on Administrative Council. In addition, the chair of the Staff Senate or designee, a representative from the Faculty Senate and a representative from SGA will be members of the Administrative Budget Committee.

The purpose of this committee will be to examine all of the administrative areas on campus and recommend appropriate budget actions to the Executive Budget Committee based on the level of funding assigned to Missouri State University.

Executive Budget Committee

The Executive Budget Committee will include a representative from every collegiate budget committee, the Faculty Senate chair, Staff Senate chair, the president of the SGA, the chair of the Academic Affairs Budget Committee, the chair of the Administrative Budget Committee, the CFO, the provost, a representative of the academic deans, the chancellor of the West Plains campus, general counsel and the vice president for student affairs. The president will appoint the chair of the Executive Budget Committee.

The purpose of the Executive Budget Committee will be:

  • To receive input from the academic and administrative budget committees and the West Plains campus, as well as intercollegiate athletics and those vice presidents with auxiliary and/or designated accounts
  • To determine the budget level assigned to the various colleges and administrative units, including intercollegiate athletics and auxiliary units. Based on this, the Executive Budget Committee will make recommendations to the president, who will, in turn, recommend to the Board of Governors appropriate budget actions.

Updating and maintaining budget resources

The chief financial officer (CFO) will prepare the necessary documents to inform and educate all of the aforementioned committees on the entire university budget. The CFO will make any and all budget and financial documents available to each committee. The CFO and other financial personnel will be available to the various committees during this process.

Each committee will post minutes of each meeting on the Financial Outlook website. Budget information from the state will be made available to the committees and the campus community as it becomes available.