The goal of this policy is to help assure equity and continuity across campus in setting student employee pay levels. It is up to the Department Head to recommend, based on job duties and responsibilities, a student employee’s pay category and range. Once the category and range have been determined, hourly wage rates may be established for student workers.
The Department Head who wishes to pay a student at a Category III level will complete the Clearance Form and indicate in the Comment Section, memo or email, the responsibilities and job duties to justify the pay rate of the Category III position.
Justifications must be based on job duties or market competition only and not, for example, length of service. Student Employment will either approve the rate or contact the Department Head for clarification.
All payroll changes or raises are effective the first day of the next pay period. These are increases which may be awarded at the discretion of each department. However, it is not intended for these category and level increases to be granted automatically. Students are eligible for category and range increases (raises) once per academic year depending on abilities. Raises may be granted for more than one category and range at a time. Actual changes in job responsibilities, which require a change in job category, are not considered an annual raise. A reduction in pay can be made at the discretion of a Department Head. A change in job responsibilities or reduction in pay will not prevent a subsequent raise from being granted during the same year.
Pay rate increases for budget paid students are submitted by clearance form. To raise a work study student’s wages, directly contact the Financial Aid Technician for Work Study in Student Employment Services.
Students are allowed to work in more than one department at a time with different rates of pay depending on the individual department job responsibilities and qualifications. Students may be paid at only one rate of pay per department.
Student Employment, in conjunction with Financial Services, reserves the right to review departmental application of pay rates within the categories for campus uniformity. Budget student employees and work study student employees MUST be paid the same rate if they are performing the same job.
Category I job duties require little or no previous experience; few specific skills are required; the necessary skills may be learned "on the job" within a short time; the work is usually routine in nature; depending on the duties assigned and skills of the student, some previous training or experience may be needed. The position may or may not be closely supervised.
$7.35 - $7.85
Category II job duties require a high level of responsibility, training, experience, and competence; the student receives only general supervision/direction.
$7.86 - $8.36
Category III student positions require job duties and skills determined to be above the range established in Category II.
$8.37 and above
Category III requires a memo, e-mail, or Comment Section justification which includes duties performed and expertise needed for the pay rate from the Department Head to Student Employment. Student Employment will either approve the rate or contact the Department Head for clarification.
Category I of the new pay ranges will include the vast majority of student job titles. Positions from Category I-III of the former structure now fall in Category I of this new scale. Beginning pay may be set at any point within the category and increases may be in variable amounts, not necessarily in 25 cent increments. Raises should be given only once a year unless a student moves from one category to a new higher category.
Responsible administrator and office: Coordinator of Student Employment
Responsible vice president: Vice-President of Student Affairs
January 1, 2013
Presidential approval: January 14, 2013