Eligibility for Student Employment
- During the regular school year, the student must be enrolled in at least six (6) credit hours for the semester in which the student is employed.
See Section IV for International Students eligibility requirements
EXCEPTION: Students enrolled in only the number of credit hours required to graduate can be considered half-time students if they are in their last semester of course work. These students would be eligible for student employment with written verification from the Degree Check Office (for undergraduate students) or the Graduate Office (for graduate students) stating their reduced course load will complete graduation requirements. This exemption would be applicable for one semester and applies only to continued employment of the previous semester.
- For summer, the student must be enrolled for three (3) credit hours. Students not enrolled in summer classes must have been enrolled for at least six (6) credit hours in the spring and pre-registered for at least six (6) credit hours for the upcoming fall semester.
EXCEPTION: In order to work during the summer, work study students must be awarded summer work study through Financial Aid and be enrolled in a minimum of three (3) credit hours.
- To work between semesters, a student employee must be pre-registered for a minimum of six (6) credit hours the upcoming semester.
- Students new to the University or those students ineligible for student employment the previous semester may not begin in a student position until the first day of the new semester. Student employees must continue to be enrolled for the appropriate number of credit hours in order to be eligible for continuation of employment in a student position.
Any student employee who drops below the applicable minimum semester hours of enrollment, withdraws or is suspended is not eligible to work as a student employee. Periodic reviews will be done throughout each semester to check for eligibility of student workers. Departments will be notified when violations are found. If the individual no longer qualifies for student employment and if the department wishes to continue the person as an employee, they may pursue, in accordance with the Staff Employee Handbook, employment in a staff position. In most cases, this is a temporary staff position cleared through Human Resources.
- A student employee who is not returning to the University the following semester must terminate employment by the LAST DAY OF FINALS.
- All student employees must be degree seeking.
- Students on academic probation (GPA less than 2.00 cumulative and semester) or suspension cannot be employed unless an appeal for an exception is approved by Student Employment. Appeal forms can be obtained at Student Employment Services. Work Study students on academic probation must appeal through the Financial Aid Office.
- Students with Graduate Assistantships must have written approval from the Graduate Office for working in addition to their assistantship. The Only exception that is allowed is over Spring Break since it is a full week. Fall Break, Thanksgiving Holiday, President’s Day, Martin Luther King B-Day, Spring Holiday, or 4th of July are not exceptions.
Working in between the semester appointment periods is permitted because it is between appointment periods. Graduate Assistants may work as student employees the days between the last day of a Fall appointment period (Fall Commencement) and the first day of the Spring appointment period (the Monday before Spring semester begins). International students can legally only work a maximum of 20 hours a week and since the university work week runs Monday-Sunday, then International students who are G.A.s cannot start working as a student employee until the Monday after commencement, 20 Dec., since they would have already worked 20 hours for the work week of 13 (Mon) – 20 (Sun) Dec.
If a Graduate Assistant works as a G.A. and a student employee during the same work week and the total number of hours worked are more than 40 hours, the student must submit their approved paper G.A. time sheet to Payroll to be paid the proper overtime.
- Student athletes, whether receiving a scholarship or not, must complete required NCAA paperwork in the Compliance Office PRIOR to beginning any employment.
Note: Eligibility requirements for student employment are separate from criteria required for Social Security tax-exempt status. See Section VIII, C.