It is the policy of Missouri State University (MSU) that all accidents or incidents that result in personal injury and/or damage to University property, shall be properly reported and investigated. Although accident/incident investigation is a reactive process, a comprehensive accident reporting and investigation process is a proactive measure that can effectively prevent or minimize future accidents/incidents. This operating procedure establishes a systematic process to ensure that accidents/incidents are properly reported and documented in a timely manner and that the appropriate corrective actions are taken.
This operating procedure applies to the reporting and investigation of all accidents/incidents that result in:
Department heads, managers and/or supervisors are responsible for:
Employees are responsible for reporting any injury work-related accident to their manager/supervisor as soon as possible. All accidents/incidents must be reported by no later than the end of the employee’s regular work shift. (Note: Employees must also complete the appropriate Worker’s Compensation forms as soon as possible, normally within 24 hours of the incident pursuant to the Worker’s Compensation Section 7.5 of the Employee Handbook.)
The Office of Safety and Transportation shall participate in accident investigations, either directly or by review of the report, as deemed appropriate to the occasion. The Director of Safety and Transportation shall determine the level of participation that is warranted.
The Office of Human Resources is responsible for administering the Workers’ Compensation benefits program for work-related injuries or illnesses.
University General Counsel will review quarterly reports and identify any trends.
Major Accident -- Any injury or illness-related accident that results in:
Victims (if possible) and witness(es) of all accidents/incidents are to contact the Office of Safety & Transportation.
If the incident involves a work-related injury, employees must notify their supervisor or designee immediately upon occurrence of an incident. In the event the employee is not able to report it (e.g., unconscious), any witness employed by the University must notify the Office of Human Resources. (Refer to Section 7.5 of the Employee Handbook.)
Once notified, the Office of Safety & Transportation will dispatch a Public Safety Officer to the scene.
Accident Scene -- When possible, the accident scene should be preserved and disturbance of any physical evidence should be prevented until the principal investigator(s) arrive. Unless necessary to prevent further damage or injury, clean up or repair activities should commence only after all pertinent information has been collected.
Witnesses -- The principal investigator(s) shall identify and record the names of all individuals who witnessed the incident. Each witness shall be requested to provide a written statement identifying the account of the accident/incident. Witnesses shall be instructed to forward their written statements to the Office of Safety & Transportation. In addition, the victim of the accident/incident, if possible, shall be interviewed and provide a written statement.
Photographs -- When feasible, the principal investigator(s) should obtain photographs and or measured diagrams of the accident scene. All photographs should be auto-dated by the camera.
Questioning Injured Employees and/or Witnesses -- When questioning injured employees or witnesses, the investigator(s) shall stress that the purpose of the investigation is to identify facts and not to assign fault. At all times, the investigator(s) shall ensure that proper medical treatment and care of any injuries is given priority over questioning of the personnel involved.
Investigation Reporting -- The investigator(s) shall prepare a report in the form attached as Exhibit A (until an electronic form is available for record entry). Upon completion of the investigation, the investigator(s) will document the incident in a database.
Appropriate information will be shared with the Office of Human Resources in regard to work related incidents.