Allocation Guidelines

Allocation Guidelines for the Student Computer Usage Fee (SCUF) Budget
January 22, 2001

The Student Computer Usage Fee (SCUF) Committee, reporting to the Information Technology (IT) Council, will have the responsibility to administer this budget.

Ten percent of the anticipated budget will be held back as a reserve. This reserve will be allocated by the SCUF Committee as deemed appropriate to meet emergency or unanticipated needs. Effective FY99, the SCUF Committee will retain a permanent reserve.  Effective FY00, all of each year's SCUF revenue will be awarded during a single allocation.

Proposals

Proposals will be solicited in January of each year--use the Missouri State Information Technology Proposal Form.  Academic college proposals will be submitted by the college IT committees.

The Office of Information Technology must receive completed proposal forms by March 1 of each year. Units submitting multiple proposals will be required to prioritize their requests. The SCUF Committee will review submitted proposals each March. The committee will attempt to prioritize collectively all proposals and determine which proposals will receive funding. The committee’s goal will be to arrive at a division of funds which serves the University system’s best interests. Recommendations will be presented to the IT Council. The SCUF Committee and/or the IT Council may request presentations from the originators of the proposals for the purpose of clarification and explanation of need.  Award allocations will be announced in April.

Criteria:

All proposals must meet the following criteria to be considered for funding:

All items purchased from the SCUF budget must provide a direct benefit to student computing. Items such as faculty computers and associated desktop software, classroom presentation equipment, and technical personnel devoted less than 100% to direct student support will not be considered for funding.

Requests will be prioritized based on the following general categories:

  1. Requests for operational expenses required to maintain current assets will receive top priority. These include the following:
    1. expenses required to maintain and operate the open and instructional computer labs
    2. expenses required to maintain and operate items or personnel originally funded by the SCUF budget
  2. Requests for new IT assets or full-time positions will receive the next highest priority and will be funded only if money is available. These include the following:
    1. new University Standard hardware or software (See Appendix A)
    2. upgrades to University Standard hardware
    3. new full-time positions
  3. Requests for hardware and software not matching that in Appendix A will not be considered for funding unless documentation is provided that adequately justifies the need to deviate from the University Standard Configuration. This category includes the following:
    1. new non-University Standard hardware and software
    2. upgrades to non-University Standard hardware and software

Reallocation and Disposal of SCUF-Funded Items

When SCUF-funded items reach the end of their life for the original intended use, the "owning" department/college should notify the SCUF Committee of this in writing and indicate any suggested student uses.  The SCUF Committee will assist in identifying other student computing needs elsewhere if needed.  If no valid student computing needs are identified for which the items can be used, these items will be used for other non-student computing use as feasible.  If the items are not feasible for use by any unit within the University, these items will be disposed as surplus property per established guidelines.

Investment of Funds

Units receiving SCUF awards must invest the funds as stated in the approved proposal(s) within one year of the date of award unless prior approval from the SCUF Committee has been received.  If these funds are not invested by this deadline, all remaining funds must be returned to the Office of Academic Affairs' SCUF account.  All SCUF funds saved during the purchase of funded items are to be returned to the central SCUF budget within one year of the date of award.  These funds then will be redistributed during the next fiscal year. 

Appendix A

The specifications for University Standard computer equipment will be determined prior to each year's solicitation for proposals.  The IT Council will establish these specifications.

See the Standard University Computer System specifications.