Overview of Workforce Support Systems Implementation
All University units are involved with the hiring and developing of our employee workforce to include faculty, staff, and students who support the organization in achieving its goals and mission. Many of you have expressed the challenges faced with all of you have expressed concern regarding the length of time it takes to advertise and hire new employees, the complexity of our current evaluation system, and challenges in keeping our workforce trained in current skill sets and federal/state regulatory compliance. A cross disciplinary committee consisting of representatives from all major divisions in the University participated in a Request for Proposal (RFP) process to solicit proposals from vendors who provide software and services in the areas of applicant tracking and learning management. The committee after reviewing vendor proposals and evaluating systems during on-site vendor demonstrations made a recommendation for the final negotiation and selection process for workforce support systems. The two workforce support systems selected are PeopleAdmin for the Online Applicant Tracking System and Alchemy Systems for the Online Learning Management System.
The accrued benefits from the purchase of these two systems and associated services for the University and our employees as a whole include:
- Streamlined online application submission and improved application processing efficiency.
- Enhanced techniques to assist in the recruitment of diverse applicants.
- On-line collaboration in the hiring process, reducing the amount of required in-person meetings.
- Increased use of electronic work flow systems reducing paper driven processes.
- Improved tracking and record keeping of employee qualifications and certifications.
- Enhanced reporting capabilities for required federal and state compliance training.
- Integration of on-line training programs into the professional development process.
- Enhanced orientation program for new employees.
- Real-time feedback to employees and supervisors.
- Improved information security and privacy protection
Implementation Process for the Workforce Support systems - Online Applicant System and Learning Management System
The Office of Human Resources has established two Core Implementation Teams responsible for the development, coordination, and implementation of these two workforce support systems during Fall of 2010. The Core Team members represent the different units across the University who will utilize these systems for the conduct of their jobs, to support their employment and training needs, and responsible for maintaining systems. Additional members will be added to the team on a as needed basis to address specific system functionalities for their input and expertise. Please visit this location for updates on progress and accomplishments for the implementation of the Workforce Support systems.
PeopleAdmin Online Applicant Tracking System Core Implementation Team:
- Linda Stephens – Chair, Office of Human Resources
- Jill Murphy – Office of Human Resources
- Chris Stovall –Office of Human Resources
- Julie Blacksher – Office of Human Resources
- Nathan Betz – Computer Services
- Mary Lynne Golden – Office of the Provost
- Brenda Malkowski – West Plains Campus
- Mary Barb – Student Employment
- Sarah Caldwell - Financial Services
- Ed Choate - Office of Human Resources
- Jeff Morrissey - Computer Services
Alchemy Systems Online Learning Management System Core Implementation Team:
- Paula Wilhelm - Chair, Office of Human Resources
- Kristi Oetting - Office of Human Resources
- Pam Campbell - Office of Human Resources
- Julie Dubinsky - Office of Human Resources
- Brad Hamman - Computer Services
- Bruce Richards - Office of Sponsored Research and Programs
- Nancy Gordon - Faculty Center for Teaching and Learning
- Betty Lewis - Office of the Provost
- Ed Choate - Office of Human Resources
- Jeff Morrissey - Computer Services