Employee Handbook - Table of Contents

MISSOURI STATE UNIVERSITY

EMPLOYEE HANDBOOK
FOR
ADMINISTRATIVE, PROFESSIONAL AND
SUPPORT STAFF EMPLOYEES
February 2014
APPROVED BY BOARD OF GOVERNORS
February 7, 2014 

TABLE OF CONTENTS

PREFACE

NOTICE

1.0       ABOUT THE UNIVERSITY

            1.1          HISTORY

            1.2          MISSION

            1.3          MISSOURI STATE UNIVERSITY SYSTEM

            1.4          GOVERNING BOARD

            1.5          ORGANIZATION

            1.6          ORGANIZATIONAL CHART

 

2.0        UNIVERSITY POLICIES

            2.1          NONDISCRIMINATION POLICY STATEMENT

            2.2          PROHIBITION OF DISCRIMINATION AND SEXUAL HARASSMENT

                           2.2.1   Discrimination and Harassment Training Policy

                           2.2.2   Reporting Discrimination and Harassment Policy

                           2.3.3   Guidelines for Responding to and Reporting Child
                                       Abuse/Neglect or Victims of Violence or Harassment

                           2.2.4   Consensual Sexual or Romantic Relationships

            2.3          DISABILITY AND REASONABLE ACCOMODATION

            2.4          DRUG-FREE WORKPLACE

            2.5          ALCOHOL/DRUG ABUSE POLICY

            2.6          TOBACCO USE POLICY

            2.7          SOLICITATION POLICY

            2.8          ADVERTISING AND DISTRIBUTION POLICY

            2.9          OUTSIDE ACTIVITIES AND OTHER EMPLOYMENT

                           2.9.1    Extra Compensation for Externally Sponsored Projects

            2.10        CONFLICT OF INTEREST

            2.11        RECEIPT OF GIFTS POLICY

            2.12        EMPLOYMENT OF RELATIVES - NEPOTISM POLICY

            2.13        POLITICAL ACTIVITIES POLICY

                           2.13.1  Activity in Political Party Organizations

                           2.13.2  Election to or Holding Public Office

            2.14        EMERGENCY PROCEDURES

                           2.14.1   Missouri State Alert Notification System

                           2.14.2   Emergency Procedures During a Tornado

            2.15        UNIVERSITY CLOSINGS

                           2.15.1   Severe Weather Closing

                           2.15.2   Compensation During University Closings

            2.16        ZERO TOLERANCE OF WORKPLACE VIOLENCE AND THREATS

            2.17        DOMESTIC VIOLENCE IN THE WORKPLACE

            2.18        POSSESSION OF FIREARMS POLICY

            2.19        WORKPLACE SURVEILLANCE AND SEARCHES

            2.20        INFORMATION TECHNOLOGY POLICIES

            2.21        CHILDREN IN THE WORK PLACE

            2.22        UNIVERSITY SIGNATURE POLICY

 

3.0       EMPLOYMENT POLICIES AND PROCEDURES

            3.1          POSTING

            3.2          RECRUITMENT OF PERSONNEL

                           3.2.1    Full-time Employees

                           3.2.2     Part-time Employees

            3.3          JOB DESCRIPTIONS

            3.4          JOB POSTING

            3.5          APPLICATION FOR VACANT POSITIONS

            3.6          SCREENING OF APPLICATIONS

                           3.6.1    Support Staff Positions

                           3.6.2    Administrative and Professional Positions

            3.7          CRIMINAL BACKGROUND CHECKS

            3.8          PRE-EMPLOYMENT PHYSICAL EXAMINATION

            3.9          APPOINTMENT OF EMPLOYEES

                           3.9.1    Full-time Regular Employees

                           3.9.2    Part-time Employees

                                       3.9.2.1   Part-time Regular Employees

                                       3.9.2.2   Part-time Employees Limited to 1,000 Hours

            3.10        ORIENTATION

            3.11        EMPLOYMENT ELIGIBILITY

            3.12        PROBATIONARY PERIOD

            3.13        EMPLOYMENT SENIORITY

            3.14        REHIRE OF FORMER EMPLOYEES

            3.15        VOLUNTEERS

            3.16        ACCESS AND REVIEW OF EMPLOYEE PERSONNEL RECORDS

                           3.16.1    Copying of Documents

            3.17        PERSONAL INFORMATION

            3.18        RELEASE OF EMPLOYMENT INFORMATION

            3.19        SEPARATION FROM EMPLOYMENT

                           3.19.1  Resignation

                           3.19.2  Layoff

                                       3.19.2.1 Benefits Available During a Layoff

                                       3.19.2.2 Recall from Layoff

                           3.19.3  Retrenchment

                           3.19.4  Disability

                           3.19.5  Dismissal

                           3.19.6  Non-Reappointment

                           3.19.7  Retirement

                           3.19.8  Death

            3.20        FINAL PAY AND BENEFITS

                           3.20.1  Property Clearance

                                       3.20.1.1   Recovering Property and Monies Owed to the University

                           3.20.2  Final Salary Payment

 

4.0       CLASSIFICATION AND COMPENSATION

            4.1          COMPENSATION PHILOSOPHY

            4.2          THE JOB CLASSIFICATION SYSTEM

            4.3          SALARY ADMINISTRATION

                           4.3.1    Annual Salary Range Adjustments

                           4.3.2    Annual Salary Increases

                           4.3.3    Starting Salaries

                           4.3.4    Promotions

                           4.3.5    Transfers

                                       4.3.5.1 University-Initiated Transfers

                                                    4.3.5.1(a) Lateral Transfer

                                                    4.3.5.1(b) Transfer to a Job with a Lower Midpoint

                                                    4.3.5.1(c) Vacancy Procedures

                           4.3.5.2 Employee-Initiated Transfers

                                                   4.3.5.2(a) Lateral Transfer

                                                   4.3.5.2(b) Transfer to a Job with a Lower Midpoint

               4.3.6    Reclassifications

               4.3.7    Within-Grade Salary Adjustments

               4.3.8    Additional Duties

                           4.3.8.1 Differential Pay - Nonexempt Employees

                           4.3.8.2 Supplemental Pay - Exempt Employees

               4.3.9    Extraordinary Circumstances

4.4          EXEMPT AND NONEXEMPT STATUS

               4.4.1    Nonexempt Employees

               4.4.2    Exempt Employees

               4.4.3    Deductions from Pay

                           4.4.3.1 Nonexempt Employees

                           4.4.3.2 Exempt Employees

4.5          WORKWEEK AND WORK HOURS

4.6          EMPLOYEE FLEXTIME WORK SCHEDULING

               4.6.1    Flextime Definition and Purpose

               4.6.2    Flextime Work Scheduling Guidelines

               4.6.3    Flextime Work Scheduling Requirements

4.7          REST PERIODS

4.8          OVERTIME PAY

4.9          COMPENSATORY TIME

4.10        PAY

                                      

5.0       EMPLOYEE PERFORMANCE EVALUATIONS

            5.1          PURPOSE

            5.2          METHOD OF EVALUATION

                           5.2.1      Performance Planning Meeting

                           5.2.2      Performance Appraisal Meeting

                           5.2.3      Mid-Year Meeting

                           5.2.4      Performance Improvement Plan

            5.3          PROBATIONARY AND ANNUAL EVALUATIONS

                           5.3.1      Probationary Period Evaluations

                           5.3.2    Annual Performance Evaluations

                           5.4.3    When Change in Supervision Occurs

            5.4          PERFORMANCE EVALUATION APPEALS

 

6.0       BENEFITS

            6.1          INSURANCE BENEFITS

                           6.1.1    Medical Benefits

                           6.1.2    Dental Benefits

                           6.1.3    Life Insurance Benefits

                           6.1.4     Long-Term Care Insurance

                           6.1.5    Long-Term Disability Insurance

                           6.1.6    Cafeteria Plan

                           6.1.7    Voluntary Benefits

            6.2          RETIREMENT PROGRAM

                           6.2.1    Retirement

                           6.2.2    Social Security

                           6.2.3    Benefits Available to Retired Employees

                           6.2.4    Benefits Available to Emeritus Employees

            6.3          TAX-SHELTERED INVESTMENT PROGRAM 403(b)

            6.4          EDUCATIONAL OPPORTUNITIES

                           6.4.1    Credit Course Fee Waivers

                           6.4.2    Noncredit Course Fees - My Benefit

                           6.4.3    Training and Development Programs

            6.5          WORKERS' COMPENSATION

                           6.5.1    Early Return to Work Program

                                       6.5.1.1 Temporary Modified Work

            6.6          MILITARY LEAVE BENEFITS

            6.7          UNEMPLOYMENT COMPENSATION INSURANCE

            6.8          LEGAL DEFENSE OF STAFF EMPLOYEES

            6.9          IDENTIFICATION CARD (BearPass Card)

            6.10        MY MISSOURI STATE PORTAL

            6.11        UNIVERSITY SERVICES AND FACILITIES

                           6.11.1  Athletic Events

                           6.11.2  Automated Teller Machines (ATM)

                           6.11.3  Bookstore

                           6.11.4  Campus Communications

                           6.11.5  Charge Account

                           6.11.6  Check Cashing Privileges

                           6.11.7  Convocations and Lectures

                           6.11.8  CopyThis

                           6.11.9  Counseling and Testing Center

                           6.11.10  Credit Union

                           6.11.11  Emergencies - Contacting an Employee

                           6.11.12  Food Service

                           6.11.13  Hammons Student Center (HSC)

                           6.11.14  Health and Wellness Center

                           6.11.15  Juanita K. Hammons Hall for the Performing Arts

                           6.11.16  Library Privileges

                           6.11.17  Notary Public

                           6.11.18  Parking

                           6.11.19   Plaster Stadium (PSC)

                           6.11.20  Plaster Student Union (PSU)

                           6.11.21  Postal Service

                           6.11.22  Recreational Facilities

                           6.11.23  Safety and Transportation

                           6.11.24  Savings Bond Purchases

                           6.11.25  Shuttle Bus Service

                           6.11.26  Telecommunications Service

                           6.11.27  Wellness Program

 

7.0       LEAVE BENEFITS

            7.1          VACATION LEAVE

                           7.1.1    Accrual - Nonexempt Employees

                           7.1.2     Accrual - Exempt Employees

                           7.1.3     Using Vacation Leave

                           7.1.4     Unused Vacation Leave

            7.2          SICK LEAVE

                           7.2.1    Accrual

                           7.2.2    Using Sick Leave

                                       7.2.2.1 Unused Sick Leave Applied at Retirement

            7.3          STAFF CHANGES TO FULL-TIME, REGULAR FACULTY

            7.4          LEAVE RECORDS

            7.5          LEAVE BENEFITS FOR ACADEMIC ADMINISTRATORS AND

                           TWELVE MONTH ACADEMIC PROFESSIONAL EMPLOYEES

                           7.5.1     Eligibility

                           7.5.2     Vacation Leave Accrual and Use

                           7.5.3     Sick Leave Accrual and Use

                           7.5.4     Leave Records

                           7.5.5     Changes in Employment Status

                                       7.5.5.1 Retirement

                                       7.5.5.2 Transfer/Return to a Nine-Month Faculty Position

                                       7.5.5.3 Resignation

            7.6          PERSONAL LEAVE

                           7.6.1    Guidelines and Procedures

            7.7          FAMILY AND MEDICAL LEAVE

            7.8          CATASTROPHIC MEDICAL LEAVE

                           7.8.1     Catastrophic Medical Conditions

                           7.8.2     Applying for Catastrophic Medical Leave

                           7.8.3     Catastrophic Medical Leave Review Committee

                           7.8.4     Approval of Catastrophic Medical Leave

                           7.8.5     Appeal of Catastrophic Medical Leave

            7.9          FUNERAL LEAVE

            7.10        MILITARY LEAVE

            7.11        COURT LEAVE/JURY DUTY

            7.12        VOTING LEAVE

            7.13        LEAVE WITHOUT PAY

            7.14        SEVERE WEATHER

            7.15        UNIVERSITY CLOSINGS

            7.16        ON-THE-JOB INJURIES/WORKERS' COMPENSATION

            7.17        HOLIDAYS

            7.18        SUMMER LEAVE

            7.19        SHARED LEAVE

 

8.0       EMPLOYEE RECOGNITION PROGRAMS

            8.1          PURPOSE

            8.2          SERVICE AWARDS PROGRAM

                           8.2.1    Eligibility

                           8.2.2    Recognized Service

                           8.2.3    Circumstances Affecting Service Awards

            8.3          COMMUNITY SERVICE

            8.4          EXCELLENCE IN COMMUNITY SERVICE AWARD

                           8.4.1    Eligibility

                           8.4.2    Nomination and Selection of  Award  Recipients

            8.5          STAFF EXCELLENCE IN UNIVERSITY SERVICE AWARD

                           8.5.1    Eligibility

                           8.5.2    Nomination and Selection of Award Recipients

            8.6          WALL OF FAME

                           8.6.1    Eligibility

                           8.6.2    Nomination and Selection of Award Recipients

            8.7          RETIREE RECOGNITION

            8.8          EMERITUS STATUS

 

9.0       EMPLOYEE CONDUCT

            9.1          PERSONAL APPEARANCE

            9.2          ATTENDANCE

                           9.2.1    Absence

                           9.2.2    Tardiness and Leaving Work Early

            9.3          PERSONAL DEBTS

            9.4          DISCIPLINARY GUIDELINES FOR MISCONDUCT

            9.5          PROGRESSIVE DISCIPLINARY ACTION

                           9.5.1    First Warning

                           9.5.2    Written Reprimand

                           9.5.3    Suspension Without Pay

                           9.5.4    Disciplinary Suspension

                           9.5.5    Dismissal

            9.6          OTHER DISCIPLINARY ACTIONS

                           9.6.1    Transfer

                           9.6.2    Compensation Reduction

                           9.6.3    Withholding Salary Increases

                           9.6.4    Demotion

            9.7          GENERAL PROVISIONS FOR DISCIPLINARY ACTIONS

 

10.0     GRIEVANCE PROCEDURE

            10.1          STEP 1 - IMMEDIATE SUPERVISOR

            10.2          STEP 2 - APPEAL TO THE DEPARTMENT HEAD LEVEL

            10.3          STEP 3 - APPEAL TO THE VICE PRESIDENTIAL LEVEL

            10.4          STEP 4 - APPEAL TO THE PRESIDENT

            10.5          STEP 5 - APPEAL TO THE BOARD OF GOVERNORS

            10.6          GENERAL GRIEVANCE PROVISIONS

 

INDEX

 

PREFACE

This handbook has been prepared by the Office of Human Resources as a guide to inform Missouri State University employees of their responsibilities and benefits. This is the handbook of employment policies and procedures. Employees are strongly encouraged to read this handbook and keep it available for reference. Every attempt has been made to ensure that this handbook is complete and that the policies and procedures contained herein conform to local, state and federal requirements, as well as to recognized principles of employment practices and standards. Employees who have questions about employment policies or procedures that are not answered in this handbook should contact their supervisor, departmental administrator or the Office of Human Resources for assistance. This handbook also is available on the Human Resources web page at http://www.missouristate.edu/human/staffhandbook/.

It is our sincere hope that all Missouri State University employees find their employment to be both personally and professionally rewarding.  To this end, our goal is to create a work environment which is fair to all employees and which is conducive to the attainment of excellence in supporting the University's vital mission.  All Missouri State University   employees should understand the University's mission and be dedicated to the ultimate goal of providing the very best educational experience possible for the men and women attending Missouri State University. 

We sincerely hope employees find opportunity and satisfaction in their work and become valuable and loyal members of the Missouri State University campus community.

NOTICE

This handbook is not a contract of employment.  Administrative, professional, and support staff employees are employed at the will of the Board of Governors. Employment may be terminated at any time, with or without cause, subject only to any rules or policies the Governors may have approved.  The University retains the right to change, modify, suspend, interpret, or cancel in whole or in part any of its published or unpublished policies or practices without advance notice.  If handbook statements are found to be in conflict with existing or future state or federal laws, regulations, policies or procedures, such rules shall supersede and prevail over the handbook statements.  This edition of the Employee Handbook supersedes previous editions of the Employee Handbook.

Regulations and policies contained herein shall cover all administrative, professional, and support staff employed by Missouri State University. Policies pertaining to faculty members are in the Faculty Handbook.