Index

MISSOURI STATE UNIVERSITY 
EMPLOYEE HANDBOOK
FOR
ADMINISTRATIVE, PROFESSIONAL AND
SUPPORT STAFF EMPLOYEES
February 2014
APPROVED BY BOARD OF GOVERNORS
February 7, 2014 
A  B  C  D  E  F  G  H  I  J  K  L  M  N  O  P  Q  R  S  T  U  V  W  X  Y  Z

ABSENCE      

9.2.1

ABOUT THE UNIVERSITY  

1.0

ACCESS AND REVIEW OF EMPLOYEE PERSONNEL RECORDS

3.16

ACTIVITY IN POLITICAL PARTY ORGANIZATIONS

2.13.1

ADDITIONAL DUTIES         

4.3.8

ADMINISTRATIVE RESPONSIBILITY        

1.5

ADMINISTRATIVE AND PROFESSIONAL POSITIONS

3.6.2

ADVERTISING AND DISTRIBUTION POLICY       

2.8

ALCOHOL/DRUG ABUSE POLICY  

2.5

ANNUAL PERFORMANCE EVALUATIONS           

5.3.2

ANNUAL SALARY INCREASES      

4.3.2

ANNUAL SALARY RANGE ADJUSTMENTS          

4.3.1

APPEAL OF CATASTROPHIC MEDICAL LEAVE   

6.8.5

APPLICATION FOR VACANT POSITIONS  

3.5

APPLYING FOR CATASTROPHIC MEDICAL LEAVE

6.8.2

APPOINTMENT OF EMPLOYEES    

3.9

APPROVAL OF CATASTROPHIC MEDICAL LEAVE

6.8.4

ATHLETIC EVENTS  

7.11.1

ATTENDANCE          

9.2

AUTOMATED TELLER MACHINES (ATM)

7.11.2

BOOKSTORE 

7.11.3

BENEFITS      

7.0

BENEFITS AVAILABLE DURING A LAYOFF        

3.19.2.1

BENEFITS AVAILABLE TO EMERITUS EMPLOYEES

7.2.4

BENEFITS AVAILABLE TO RETIRED EMPLOYEES

7.2.3

CAFETERIA PLAN    

7.1.6

CAMPUS COMMUNICATIONS        

7.11.4

CATASTROPHIC MEDICAL CONDITIONS 

6.8.1

CATASTROPHIC MEDICAL LEAVE

6.8

CATASTROPHIC MEDICAL LEAVE REVIEW COMMITTEE

6.8.3

CERTIFIED PROFESSIONAL SECRETARY (CPS) DESIGNATION 

7.4.3

CHANGES IN EMPLOYMENT STATUS       

6.5.5

CHARGE ACCOUNT

7.11.5

CHECK CASHING PRIVILEGES      

7.11.6

CHILDREN IN THE WORK PLACE  

2.21

CLASSIFICATION AND COMPENSATION 

4.0

CLASSIFICATION SYSTEM 

4.2

COMMUNITY SERVICE       

8.3

COMPENSATION DURING UNIVERSITY CLOSINGS

2.15.2

COMPENSATION PHILOSOPHY

4.1

COMPENSATION REDUCTION       

9.6.2

COMPENSATORY TIME

4.9

CONFLICT OF INTEREST

2.10

CONSENSUAL SEXUAL OR ROMANTIC RELATIONSHIPS          

2.2.4

CONVOCATIONS AND LECTURES

7.11.7

COPY THIS    

7.11.8

COPYING OF DOCUMENTS

3.16.1

COUNSELING AND TESTING CENTER      

7.11.9

COURT LEAVE/JURY DUTY           

6.11

CPS DESIGNATION  

7.4.3

CREDIT COURSE FEE WAIVERS    

7.4.1

CREDIT UNION        

7.11.10

CRIMINAL BACKGROUND CHECKS         

3.7

DEATH          

3.19.8

DEDUCTIONS FROM PAY   

4.4.3

DEMOTION   

9.6.4

DENTAL BENEFITS  

7.1.2

DIFFERENTIAL PAY – NONEXEMPT EMPLOYEES           

4.3.8.1

DISABILITY  

3.19.4

DISABILITY AND REASONABLE ACCOMMODATION

2.3

DISCIPLINARY GUIDELINES

9.4

DISCIPLINARY SUSPENSION          

9.5.4

DISCRIMINATION AND HARASSMENT TRAINING POLICY

2.2.1

DISMISSAL    

3.19.5

DOMESTIC VIOLENCE IN THE WORKPLACE       

2.17

DRUG-FREE WORKPLACE  

2.4

EARLY RETURN TO WORK PROGRAM     

7.5.1

EDUCATIONAL OPPORTUNITIES  

7.4

ELECTION TO OR HOLDING PUBLIC OFFICE      

2.13.2

EMERGENCIES – CONTACTING AN EMPLOYEE 

7.11.11

EMERGENCY PROCEDURES           

2.14

EMERGENCY PROCEDURES DURING A TORNADO

2.14.2

EMERITUS STATUS  

8.8

EMPLOYEE CONDUCT        

9.0

EMPLOYEE-INITIATED TRANSFERS         

4.3.5.2

EMPLOYEE FLEXTIME WORK SCHEDULING       

4.6

EMPLOYEE PERFORMANCE EVALUATIONS       

5.0

EMPLOYEE RECOGNITION PROGRAMS   

8.0

EMPLOYMENT ELIGIBILITY          

3.11

EMPLOYMENT OF RELATIVES - NEPOTISM POLICY

2.12

EMPLOYMENT POLICIES AND PROCEDURES      

3.0

EMPLOYMENT SENIORITY 

3.13

EXCELLENCE IN COMMUNITY SERVICE AWARD          

8.4

EXECUTIVE ADMINISTRATION     

1.5

EXEMPT AND NONEXEMPT STATUS        

4.4

EXEMPT EMPLOYEES          

4.4.2

EXTRA COMPENSATION FOR EXTERNALLY SPONSORED PROJECTS 

2.9.1

EXTRAORDINARY CIRCUMSTANCES      

4.3.9

FAMILY AND MEDICAL LEAVE    

6.7

FINAL PAY AND BENEFITS            

3.20

FINAL SALARY PAYMENT 

3.20.2

FIRST WARNING      

9.5.1

FLEXTIME DEFINITION AND PURPOSE    

4.6.1

FLEXTIME WORK SCHEDULE GUIDELINES         

4.6.2

FLEXTIME WORK SCHEDULING REQUIREMENTS          

4.6.3

FOOD SERVICE        

7.11.12

FULL-TIME REGULAR EMPLOYEES          

3.9.1

FUNERAL LEAVE     

6.9

GENERAL PROVISIONS FOR DISCIPLINARY ACTIONS  

9.7

GOVERNING BOARD          

1.4

GRIEVANCE PROCEDURE  

10.0

GUIDELINES FOR RESPONDING TO AND REPORTING CHILD ABUSE/NEGLECT OR VICTIMS OF VIOLENCE OR HARASSMENT        

2.2.3

HAMMONS STUDENT CENTER (HSC)       

7.11.13

HEALTH AND WELLNESS CENTER           

7.11.14

HISTORY OF THE UNIVERSITY     

1.1

HOLIDAYS    

6.17

IDENTIFICATION CARD (BearPass Card) 

7.9

INFORMATION TECHNOLOGY POLICIES 

2.20

INSURANCE BENEFITS       

7.1

JOB    

4.2

JOB CLASSIFICATION SYSTEM      

4.2

JOB DESCRIPTIONS 

3.3

JOB EVALUATION PLAN    

4.2

JOB FAMILY 

4.2

JOB POSTING

3.4

JUANITA K HAMMONS HALL FOR THE PERFORMING ARTS

7.11.15

JURY DUTY  

6.11

LATERAL TRANSFER          

4.3.5

LAYOFF         

3.19.2

LEAVE BENEFITS     

6.0

LEAVE BENEFITS FOR ACADEMIC ADMINISTRATORS AND TWELVE MONTH ACADEMIC PROFESSIONAL EMPLOYEES         

6.5

LEAVE RECORDS     

6.4

LEAVE WITHOUT PAY        

6.13

LEGAL DEFENSE OF STAFF EMPLOYEES 

7.8

LIBRARY PRIVILEGES        

7.11.16

LIFE INSURANCE BENEFITS           

7.1.3

LONG-TERM CARE INSURANCE    

7.1.4

LONG-TERM DISABILITY INSURANCE     

7.1.5

MEDICAL BENEFITS

7.1.1

METHOD OF EVALUATION

5.2

MID-YEAR MEETING           

5.2.3

MILITARY LEAVE    

6.10

MILITARY LEAVE BENEFITS         

7.6

MISSION OF THE UNIVERSITY      

1.2

MISSOURI STATE ALERT NOTIFICATION SYSTEM         

2.14.1

MISSOURI STATE UNIVERSITY SYSTEM  

1.3

MY MISSOURI STATE PORTAL      

7.10

NON-REAPPOINTMENT       

3.19.6

NONCREDIT COURSE FEES

7.4.2

NONDISCRIMINATION POLICY STATEMENT      

2.1

NONEXEMPT EMPLOYEES 

4.4.1

NOTARY PUBLIC     

7.11.17

NOTICE         

viii

OFFICE OF HUMAN RESOURCES   

1.5

ON-THE-JOB INJURIES/WORKERS' COMPENSATION      

6.16

ORGANIZATION      

1.5

ORGANIZATIONAL CHART

1.6

ORIENTATION          

3.10

OTHER DISCIPLINARY ACTIONS  

9.6

OUTSIDE ACTIVITIES AND OTHER EMPLOYMENT        

2.9

OVERTIME PAY       

4.8

PARKING      

7.11.18

PART-TIME EMPLOYEES     

3.9.2

PART-TIME EMPLOYEES LIMITED TO 1,000 HOURS       

3.9.2.2

PART-TIME REGULAR EMPLOYEES          

3.9.2.1

PAY    

4.10

PERFORMANCE APPRAISAL MEETING     

5.2.2

PERFORMANCE EVALUATION APPEALS 

5.4

PERFORMANCE EVALUATIONS WHEN CHANGE IN SUPERVISION OCCURS 

5.3.3

PERFORMANCE IMPROVEMENT PLAN     

5.2.4

PERFORMANCE PLANNING MEETING      

5.2.1

PERSONAL APPEARANCE  

9.1

PERSONAL DEBTS   

9.3

PERSONAL INFORMATION 

3.17

PERSONAL LEAVE   

6.6

PERSONAL LEAVE GUIDELINES AND PROCEDURES     

6.6.1

PLASTER SPORTS COMPLEX (PSC)

7.11.19

PLASTER STUDENT UNION (PSU)  

7.11.20

POLITICAL ACTIVITIES POLICY    

2.13

POSTAL SERVICE     

7.11.21

POSITION AUTHORIZATION          

3.1

POSSESSION OF FIREARMS POLICY          

2.18

PRE-EMPLOYMENT PHYSICAL EXAMINATION  

3.8

PREFACE       

vii

PROBATIONARY AND ANNUAL EVALUATIONS

5.3

PROBATIONARY PERIOD   

3.12

PROBATIONARY PERIOD EVALUATIONS

5.3.1

PROGRESSIVE DISCIPLINARY ACTION    

9.5

PROHIBITION OF DISCRIMINATION AND SEXUAL HARASSMENT      

2.2

PROMOTIONS           

4.3.4

PROPERTY CLEARANCE     

3.20.1

PURPOSE OF PERFORMANCE EVALUATION SYSTEM    

5.1

RECALL FROM LAYOFF      

3.19.2.2

RECEIPT OF GIFTS POLICY 

2.11

RECLASSIFICATIONS          

4.3.6

RECOVERING PROPERTY AND MONEY OWED TO THE UNIVERSITY 

3.20.1.1

RECREATIONAL FACILITIES          

7.11.22

RECRUITMENT OF PERSONNEL    

3.2

REHIRE OF FORMER EMPLOYEES 

3.14

RELEASE OF EMPLOYMENT INFORMATION       

3.18

REPORTING DISCRIMINATION AND HARASSMENT POLICY    

2.2.2

RESIGNATION          

3.19.1

REST PERIODS          

4.7

RETIREE RECOGNITION     

8.7

RETIREMENT

7.2.1

RETIREMENT PROGRAM    

7.2

RETRENCHMENT     

3.19.3

SAFETY AND TRANSPORTATION

7.11.23

SALARY ADMINISTRATION           

4.3

SAVINGS BOND PURCHASES         

7.11.24

SCREENING OF APPLICATIONS     

3.6

SEPARATION FROM EMPLOYMENT          

3.19

SERVICE AWARDS PROGRAM       

8.2

SEVERE WEATHER  

6.14

SEVERE WEATHER CLOSING         

2.15.1

SHARED LEAVE

6.19

SHUTTLE BUS SERVICE      

7.11.25

SICK LEAVE 

6.2

SICK LEAVE ACCRUAL

6.2.1

SOCIAL SECURITY  

7.2.2

SOLICITATION POLICY       

2.7

STAFF EXCELLENCE IN UNIVERSITY SERVICE AWARD           

8.5

STAFF CHANGES TO FULL-TIME, REGULAR FACULTY

6.3

STAFF SENATE         

1.5

STARTING SALARIES          

4.3.3

SUMMER LEAVE      

6.18

SUPPLEMENTAL PAY – EXEMPT EMPLOYEES    

4.3.8.2

SUPPORT STAFF POSITIONS           

3.6.1

SUSPENSION WITHOUT PAY          

9.5.3

TARDINESS AND LEAVING WORK EARLY          

9.2.2

TAX-SHELTERED INVESTMENT PROGRAM 403(b)         

7.3

TELECOMMUNICATIONS SERVICES         

7.11.26

TEMPORARY MODIFIED WORK    

7.5.1.1

TOBACCO USE POLICY       

2.6

TRAINING AND DEVELOPMENT PROGRAMS      

7.4.3

TRANSFER/RETURN TO A NINE-MONTH FACULTY POSITION

6.5.5.2

TRANSFER TO A JOB WITH A LOWER MIDPOINT           

4.3.5

TRANSFER    

4.3.5

TRANSFERS (DISCIPLINARY)         

9.6.1

UNEMPLOYMENT COMPENSATION INSURANCE           

7.7

UNIVERSITY CLOSINGS     

2.1

UNIVERSITY-INITIATED TRANSFERS       

4.3.5.1

UNIVERSITY POLICIES       

2.0

UNIVERSITY SIGNATURE POLICY

2.22

UNIVERSITY SERVICES AND FACILITIES

7.11

UNUSED SICK LEAVE APPLIED AT RETIREMENT          

6.2.2.1

UNUSED VACATION LEAVE          

6.1.4

USING SICK LEAVE 

6.2.2

USING VACATION LEAVE  

6.1.3

VACANCY PROCEDURES   

3.4

VACATION ACCRUAL – EXEMPT EMPLOYEES   

6.1.2

VACATION ACCRUAL – NONEXEMPT EMPLOYEES                   

6.1.1

VACATION LEAVE  

6.1

VOLUNTEERS           

3.15

VOTING LEAVE       

6.12

WALL OF FAME       

8.6

WELLNESS PROGRAM        

7.11.27

WITHHOLDING SALARY INCREASES       

9.6.3

WITHIN-GRADE SALARY ADJUSTMENTS

4.3.7

WORKERS’ COMPENSATION         

7.5

WORKERS’ COMPENSATION EARLY RETURN TO WORK PROGRAM  

7.5.1

WORKERS’ COMPENSATION TEMPORARY MODIFIED WORK  

7.5.1.1

WORKPLACE SURVEILLANCE AND SEARCHES 

2.19

WORKWEEK AND WORK HOURS 

4.5

WRITTEN REPRIMAND       

9.5.2

ZERO TOLERANCE OF WORKPLACE VIOLENCE AND THREATS         

2.16