5607 SWMO AHEC Health Programs Coordinator

POSITION IDENTIFICATION

TITLE SWMO AHEC Health Programs Coordinator

CLASSIFICATION NUMBER 5607

GRADE 43

CLASSIFICATION Exempt

IMMEDIATE SUPERVISOR SWMO AHECDirector

MAJOR ADMINISTRATOR Coordinator, Sponsored Research and Programs

GENERAL FUNCTION

The SWMO AHEC Health Programs Coordinator is responsible for the planning and coordination of assigned projects that contribute to the accomplishment of the goals and objectives of the Southwest Missouri Area Health Education Center (SWMO AHEC) as they relate to the recruitment, training, and education of various health professions students.  The SWMO AHEC Health Programs Coordinator works with local communities, elementary and secondary education schools, state educational and social service agencies, and higher education institutions to plan and implement health professions recruitment, education, and assistance programs.  Specific program activities include establishment of education partnerships, identification of interested/promising youth and adults, organization and implementation of academic enrichment activities, and coordination of shadowing and health-related community service opportunities to prepare youth for entry into and successful completion of health professional training programs.  The SWMO AHEC Health Programs Coordinator assists with evaluating the needs of various area health institutions, communities, and health professionals to ascertain, implement, and/or develop the best practices and/or programs to address the health care needs of rural and/or medically underserved communities in the Center’s service region.  The SWMO AHEC Health Programs Coordinator develops and maintains collaborative partnerships with local educators, organizations, health care professionals, and communities to meet program objectives and improve delivery of services.  The SWMO AHEC Health Programs Coordinator performs the duties necessary to coordinate health care profession student clinical training, identify and develop preceptor sites, primary and secondary training sites, and assists with the development and maintenance of affiliation agreements.  This is a grant-funded position; continued employment is contingent on funding. 

MINIMUM ACCEPTABLE QUALIFICATIONS

Education: A Bachelor’s degree in a health-related field is required; a Master’s degree in a health-related field is preferred.

Experience: One year of experience in a health-related field is required.  Experience in clinical training programs and preceptor development is preferred. Public speaking and project planning experience is preferred.

Skills:  Demonstrated abilities to exercise good judgment, work cooperatively with others, and take initiative are required.  Effective organizational skills, program/project planning and implementation skills, effective interpersonal communication skills, effective written and verbal communication skills, knowledge of and the ability to use basic office machines, and the ability to understand and follow written and/or verbal directions are required.   Competency using Microsoft Office programs is required (Word, Excel, Publisher, and PowerPoint).  Must be detail-oriented and have the ability to process and interpret diverse information while working simultaneously on several projects.  Confidentiality is required for sensitive information.  The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required. Knowledge of health professions training programs is preferred.  

Other: This position requires regional and statewide travel; some overnight travel is required.  Reliable transportation, a valid Missouri driver’s license, and proof of automobile insurance as required by the state of Missouri are required.  The incumbent is required to provide transportation for students to and from events using one’s own vehicle. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Works with local communities, elementary and secondary schools, state educational social service agencies, and higher education institutions to plan and implement health profession recruitment and training programs in Southwest Missouri by developing, conducting, and reporting needs assessments concerning recruitment, retention, training, and optimal distribution of health professionals determined to be the most needed in, or adjacent to, under-served regions in Southwest Missouri.

2. Assists the Director in developing a strategic plan for the implementation of a rural initiative to recruit minority and/or disadvantaged students into the health professions by collaborating with SWMO AHEC staff, the advisory board, other regional AHECs, and the Missouri Area Health Education Center (MAHEC) in developing contacts with prospective students, particularly targeting early nurturing, and developing motivational programs to introduce health careers and to promote academic preparation excellence in elementary and secondary schools.

3. Develops and implements health profession recruitment programs by developing initiatives for health career education programming to include shadowing experiences, health career events/workshops, mentoring programs, summer enrichment programs, health career opportunities manuals, counseling/referral services, and evaluation/long term tracking from recruitment through alumni status.

4. Encourages participation from local educators and communities by developing linkages with SWMO AHEC schools districts that involve administrators, guidance counselors, and health/science/math classroom instructors and incorporating media promotion of health careers to focus the general public’s attention on health career opportunities and related education options.

5. Implements specific strategies promoting rural, minority, and disadvantaged student recruitment, such as role model workshops, academic support groups, shadowing and mentoring programs, and health career opportunity fairs.

6. Assures the provision of clinical training opportunities for discipline-specific, multi-and inter-disciplinary training of undergraduate and graduate health professions students, by identifying, developing, and maintaining preceptor opportunities, securing support for, developing, and overseeing proposed and existing training sites and activities, such as student housing, educational needs, etc., and assisting with the establishment of affiliation agreements with participating institutions and/or facilities.

7. Helps to improve, or react to, changing needs in student clinical training program rotations, including, but not limited to medical, nursing, dental, and allied health professions by implementing and evaluating preceptor training programs and recommending and coordinating changes.

8. Provides support to health profession students by assessing, developing, implementing, and maintaining programs, coordinating and maintaining a system to monitor health professions students completing clinical training rotations in the Center’s service region, and maintaining contact with students to assess career choices and practice locations.

9. Helps to assure the continued effectiveness of recruitment and training strategies by providing for ongoing data collection to provide long range student tracking and program evaluation, continually monitoring and upgrading recruitment and training activities to accommodate current needs and demands, and identifying, exploring, and pursuing funding opportunities related to the support and development of recruitment and training services for SWMO AHEC, other regional AHECs, and MAHEC, with particular attention paid to future self-sufficiency of all activities.

10. Complies with Missouri State University personnel, purchasing, and grant and contract administration policies and procedures and meets grant and contract guidelines by accomplishing program goals and targets, preparing and maintaining documentation and reports specific to clinical training programs, participants, and goal completion, developing detailed work plans as directed for all clinical training activities, maintaining all assigned projects and activities within approved operations budget(s), and maintaining files on all activities, programs, and students.

11. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

12. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, attending appropriate regional, statewide, and national meetings, participating on committees as required, and attending training and/or courses as directed by the SWMO AHEC Director.

13. Helps to assure the overall success of the SWMO AHEC by performing all other duties in accordance with grants and/or contracts and as assigned by the SWMO AHEC Director.

SUPERVISION

The SWMO AHEC Health Programs Coordinator is supervised by the Director of the SWMO AHEC.

OFFICE OF HUMAN RESOURCES

REVISED DECEMBER 2012

JOB FAMILY 4

Factor 1: Professional Knowledge, Skill, and Technical Mastery

Level 4 - 2300 Points: Knowledge of the principles, concepts, practices, methods and techniques of an administrative, managerial, or professional field such as accounting or auditing, financial management, business administration, human resources, engineering, social sciences, communications, education, law, or medicine. Knowledge permits the employee to complete assignments by applying established methods to recurring types of projects/problems susceptible to well-documented precedents or to schedule, plan, and carry out precedented projects. Alternatively, knowledge at this level might also permit the employee to carry out precedented projects requiring considerable experience in specific areas within higher education. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in a specific technical or professional specialty along with significant related work experience. Alternatively, equivalent knowledge requirements at this level include a non-technical or general Bachelor's degree requirement with substantial work experience or a non-specific Master's degree requirement with substantial work experience. Knowledge requirements generally also include a significant amount of related work experience and may include administrative or supervisory experience.

Factor 2: Supervisory Responsibility

Level 1 - 50 Points: Typically, little, if any, supervision of others is required. The job may require irregular but occasional responsibility to direct the work of student workers and/or temporary or part-time workers. The nature of supervision is largely confined to assigning tasks to others and does not include a full range of supervisory responsibilities. The amount of time spent on directing the work of others is normally a small portion of total work time.

Factor 3: Interactions with Others

Level 3 - 250 Points: The purpose of interactions is to advise or counsel others to solve recurring and structured problems, and/or to plan or coordinate work efforts with other employees who are working toward common goals in situations where relationships are generally cooperative. Interactions are moderately structured and routine and may involve employees in different functions, students, and/or the general public. These types of interactions require normal interpersonal skills.

Factor 4: Job Controls and Guidelines

Level 2 - 250 Points: The employee carries out a group of procedures using the general methods and desired results indicated by the supervisor. Typically, standard operating procedures, handbooks, and/or reference manuals exist for most procedures, but the employee must select from the most appropriate of several guidelines and make minor adjustments to methods. Unforeseen situations are normally referred to others for resolution. Assignments are related in function and objective, but processes, procedures, or software varies from one assignment to another. Based on the assignment, the employee uses diverse, but conventional, methods, techniques, or approaches. Employees in jobs at this level may perform work that is moderately complex, but normally performed within a fairly narrow and specific functional area.

Factor 5: Managerial Responsibility

Level 3 - 850 Points: Work involves providing significant support services to others both within and outside of the department that substantially influences decision-making processes. Work activities are complex and others rely on the accuracy and reliability of the information, analysis, or advice to make decisions. Work activities have a direct, but shared, impact on further processes or services, affect the overall efficiency and image of the department, and may have material impact on costs or service quality within the cost center. Incumbents may be responsible for identifying areas of need and for developing proposals that request funding to fulfill those needs.