1787 Foundation Scholarship Coordinator

POSITION IDENTIFICATION

TITLE Foundation Scholarship Coordinator

CLASSIFICATION NUMBER 1787

GRADE 42

CLASSIFICATION Exempt

IMMEDIATE SUPERVISOR Director of Donor Relations

MAJOR ADMINISTRATOR Executive Director of Development

GENERAL FUNCTION

The Foundation Scholarship Coordinator manages scholarship donor agreements, determines the amount of Foundation scholarship awards, monitors compliance with donor agreement guidelines and  negotiates changes to guidelines when appropriate in order to award scholarships,  serves as a liaison with the Office of Student Financial Aid and scholarship committees on campus to facilitate communication, coordinates the scholarship notification and donor thank you process, and reports on privately funded scholarships.

MINIMUM ACCEPTABLE QUALIFICATIONS

Education: A Bachelor’s degree is required; a bachelor’s degree in Public Relations, Communications, Marketing, or Business-related field is preferred.

Experience: At least two years of successful professional experience is required. Prior experience in fundraising or development work is preferred; a demonstrated record of success in a related career field is preferred.

Skills: Exceptional interpersonal skills with all ages are required. Strong written and oral communication skills are required.  Proficiency with Microsoft Office products, especially word processing, is required. Database management experience is preferred. Must be detail-oriented and have excellent follow-through and planning abilities; must be able to manage deadlines. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

Effort: Occasionally required to lift and move boxes of materials and equipment weighing twenty-five to fifty pounds.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1.  Provides oversight and supervision of Missouri State University Foundation (MSUF) scholarship programs by reviewing, approving, and managing the acceptance and filing of fully executed donor agreements, auditing documentation of existing Foundation funds to ensure all donor agreements conform to MSUF policy, and monitoring active scholarship accounts to ensure that scholarships are awarded within established guidelines.

2. Determines the amount of Foundation scholarship awards by evaluating account balances and fund sustainability.

3. Coordinates the implementation and maintenance of the Scholarship Manager (SM) software program, including entering fund, scholarship, and other information needed.

4. Coordinates and provides training on the scholarship process and the SM software for designated staff in the Office of Student Financial Aid (OSFA) and Foundation as well as Scholarship Committees throughout campus by working with the Director of Donor Relations and the Assistant Director, OSFA.

5. Develops and implements policies and procedures to be used by scholarhip committees in determining Foundation scholarship awards.

6. Serves as a liaison with the Foundation, the Office of Student Financial Aid, and scholarship committees across campus by maintaining an accurate list of all scholarship committees on campus, working with the Office of Student Financial Aid concerning student awards and scholarships, and facilitating the flow of financial information to campus scholarship coordinators prior to awards.

7. Coordinates the scholarship notification and donor thank you processes by notifying students by email of the thank you letter process, coordinating receipt and review of thank you letters from students, notifying the OSFA of receipt so funds may be disbursed, and mailing thank you letters to donors. 

8. Compiles and reports metrics on an annual basis to assess the University’s performance in awarding privately funded scholarships.

9. Facilitates and supports the accomplishment of established goals for the Office of Development and Alumni Relations by developing and maintaining cordial and professional working relationships with University administrative, support, and professional departmental staff and appropriate off-campus constituencies.

10. Assures donor confidentiality as well as the confidentiality of the projects undertaken by the Office of Development and Alumni Relations by conducting all personal contacts and communications with donors in a professional manner.

11. Facilitates good donor relations by representing the Office of Development and Alumni Relations at functions and meetings as assigned and working with donors and potential donors, alumni, students, friends, and various constituencies of the University to strengthen their ties to Missouri State University.

12. Participates as a fully productive member of the professional staff by adhering to all University policies and procedures and the internal policies and procedures of the Office of Development and Alumni Relations.

13. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

14. Remains competent and current through self-directed professional reading, developing contacts with colleagues, attending professional development training, and attending training and/or courses as required by the Director of Donor Relations.

15. Supports the Office of Development and Alumni Relations by performing all other duties as assigned.

SUPERVISION

The Foundation Scholarship Coordinator is supervised by the Director of Donor Relations.

OFFICE OF HUMAN RESOURCES

REVISED FEBRUARY 2014

JOB FAMILY 4

Factor 1: Professional Knowledge, Skill, and Technical Mastery

Level 3 - 1500 Points: Entry-level knowledge of the principles, concepts, practices, and methods of an administrative, managerial, technical, or professional specialty. Knowledge permits employee to carry out basic recurring tasks and routine portions of assignments or to carry out less demanding professional elements of assignments in professional or technical areas including accounting or auditing, financial management, business administration, human resources, law, engineering, science, or medicine, while gaining familiarity with the University's policies and goals, business practices, and/or accounting systems. This level of knowledge permits the employee to schedule and carry out the steps of a limited operation or project, or to complete stages of a multi-phase project. Alternatively, knowledge at this level might also permit the employee to carry out recurring tasks and routine assignments requiring moderate experience in specific areas within higher education. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in a specific technical or professional specialty. Knowledge requirements may also include a limited amount of related work experience. Alternatively, equivalent knowledge requirements at this level include a non-technical or general Bachelor's degree requirement with a moderate level of additional related work experience or a non-specific Master's degree requirement with some related work experience.

Factor 2: Supervisory Responsibility

Level 1 - 50 Points: Typically, little, if any, supervision of others is required. The job may require irregular but occasional responsibility to direct the work of student workers and/or temporary or part-time workers. The nature of supervision is largely confined to assigning tasks to others and does not include a full range of supervisory responsibilities. The amount of time spent on directing the work of others is normally a small portion of total work time.

Factor 3: Interactions with Others

Level 2 - 100 Points: Interactions are generally routine and structured involving employees inside the University, students, or the general public. The purpose may include obtaining or clarifying facts, coordinating work, solving recurring problems, or providing factual information to others. Contacts may be with coworkers or structured exchanges with students, faculty, or the general public, and are generally for the purpose of exchanging information.

Factor 4: Job Controls and Guidelines

Level 2 - 250 Points: The employee carries out a group of procedures using the general methods and desired results indicated by the supervisor. Typically, standard operating procedures, handbooks, and/or reference manuals exist for most procedures, but the employee must select from the most appropriate of several guidelines and make minor adjustments to methods. Unforeseen situations are normally referred to others for resolution. Assignments are related in function and objective, but processes, procedures, or software varies from one assignment to another. Based on the assignment, the employee uses diverse, but conventional, methods, techniques, or approaches. Employees in jobs at this level may perform work that is moderately complex, but normally performed within a fairly narrow and specific functional area.

Factor 5: Managerial Responsibility

Level 2 - 400 Points: Work involves services including collecting, processing, and disseminating information and providing advice to others. Work activities may be complex and likely affect the accuracy, reliability, or acceptability of further processes or services to the extent that others rely on the advice given in order to make decisions. Work activities typically affect the efficiency of the department but have relatively minor effects on operations within the cost center. Individuals in jobs at this level are often responsible for actively documenting, monitoring, and controlling expenditures. Incumbents may recommend minor expenditures, but have no substantive authority over budgets.