TITLE Assistant Director of Student Engagement-Co-Curricular Involvement
CLASSIFICATION NUMBER 7611
CLASSIFICATION Professional Nonexempt
IMMEDIATE SUPERVISOR Associate Director of the Plaster Student Union/Director of Student Engagement
MAJOR ADMINISTRATOR Director of Plaster Student Union
The Assistant Director of Student Engagement for Co-Curricular Involvement provides the campus leadership required to develop, implement, supervise, and evaluate a comprehensive student life program by supporting students’ intellectual, social, cultural and recreational activities. The Assistant Director coordinates the student organization registration process, organizes training programs for student organizations, develops and coordinates involvement programs for incoming students, facilitates student organization advisor training, oversees the Student Organization Funding Allocation Council (SOFAC) and develops resources for student organizations and advisors.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Bachelor's degree is required. A Master's degree in Educational Administration, College Student Personnel, or other related field is preferred.
Experience: Involvement and/or leadership experience within a student organization is preferred. Demonstrated experience with co-curricular learning experiences, student leadership programming, organizational development, initiating, planning, executing, and assessing student programs and services, and measuring student-learning outcomes is preferred. Experience incorporating multi-cultural and multi-perspective experiences for students that are needed to succeed in a global, broadly diverse society is preferred.
Skills: Excellent organizational, written, verbal communication, presentation and interpersonal skills are required. Computer literacy is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
Other: The scope of the position frequently requires attendance at evening and/or weekend activities, meetings, seminars, and workshops.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Manages daily operations for Student Organizations by providing training, guidance, and individual advisement to student groups and student leaders regarding the planning and development of programs furthering the University’s Public Affairs mission.
2. Provides oversight of the student organization registration process, constitution review process, required orientation and trainings for student leaders and advisors, and locker and office space application processes.
3. Coordinates and oversees the Student Organization Funding Allocation Council.
4. Promotes the Freshman Year Experience by overseeing all “Get Involved” outreach including, but not limited to, presentations during summer orientation program (SOAR), GEP 101 class presentations, New Student Festival, and an ongoing “Get Involved” marketing campaign for the Office of Student Engagement.
5. Oversees all student leader and student organization recognition events including, but not limited to, the annual Star Awards banquet and the Student Organization Showcase.
6. Remains abreast of risk management practices (safety and liability issues) related to student organization programming and ensures that campus policies related to safety are created and enforced.
7. Assists the Associate Director of the Plaster Student Union/Director of Student Engagement in the planning, development, implementation, coordination, and evaluation of major University-wide special events, including Welcome Weekend events such as Bear Bash, new Student Festival, Bear Path, and other staff-initiated programs.
8. Manages financial resources, within budget limits, in accordance with University guidelines under the guidance and supervision of the Associate Director of the Plaster Student Union/Director of Student Engagement and assistance of the Accounting Specialist by planning, developing, and monitoring assigned budgets.
9. Facilitates a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
10. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses required by the Associate Director of the Plaster Student Union/Director of Student Engagement.
11. Supports the overall operation of the Plaster Student Union and contributes to the department's success by performing other duties as assigned.
The Assistant Director of Co-Curricular Involvement is supervised by the Associate Director of the Plaster Student Union/Director of Student Engagement and directly supervises two graduate assistants and student workers.
OFFICE OF HUMAN RESOURCES
REVISED JANUARY 2016
JOB FAMILY 4
Factor 1: Professional Knowledge, Skill, and Technical Mastery
Level 2 - 900 Points: Entry-level professional knowledge of the principles, concepts, practices, and methods of non-technical administrative and managerial functions. Knowledge permits the employee to carry out basic recurring tasks and routine portions of assignments or to carry out less demanding professional elements of assignments in areas including communications, social sciences, art and design, education, and related functions while gaining in familiarity with the University's policies and goals, business practices and/or accounting systems. This level of knowledge permits the employee to schedule and carry out the steps of a limited operation or project to complete stages of a multi-phase project. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in an unspecified field or a specific background in a non-technical area. Knowledge requirements may also include a limited amount of related work experience.
Factor 2: Supervisory Responsibility
Level 2 - 130 Points: Regular, but limited, supervision, training, or directing the work assignments of (a) small numbers of student, part-time or temporary workers, or (b) one or more permanent, full-time employees. The nature of supervision is largely confined to scheduling work and assigning tasks. Supervision at this level typically does not include a full range of supervisory responsibilities, and supervisory duties typically do not consume a large portion of the work day.
Factor 3: Interactions with Others
Level 3 - 250 Points: The purpose of interactions is to advise or counsel others to solve recurring and structured problems, and/or to plan or coordinate work efforts with other employees who are working toward common goals in situations where relationships are generally cooperative. Interactions are moderately structured and routine and may involve employees in different functions, students, and/or the general public. These types of interactions require normal interpersonal skills.
Factor 4: Job Controls and Guidelines
Level 2 - 250 Points: The employee carries out a group of procedures using the general methods and desired results indicated by the supervisor. Typically, standard operating procedures, handbooks, and/or reference manuals exist for most procedures, but the employee must select from the most appropriate of several guidelines and make minor adjustments to methods. Unforeseen situations are normally referred to others for resolution. Assignments are related in function and objective, but processes, procedures, or software varies from one assignment to another. Based on the assignment, the employee uses diverse, but conventional, methods, techniques, or approaches. Employees in jobs at this level may perform work that is moderately complex, but normally performed within a fairly narrow and specific functional area.
Factor 5: Managerial Responsibility
Level 3 - 850 Points: Work involves providing significant support services to others both within and outside of the department that substantially influences decision-making processes. Work activities are complex and others rely on the accuracy and reliability of the information, analysis, or advice to make decisions. Work activities have a direct, but shared, impact on further processes or services, affect the overall efficiency and image of the department, and may have material impact on costs or service quality within the cost center. Incumbents may be responsible for identifying areas of need and for developing proposals that request funding to fulfill those needs.