2440 Professional Education Advisor-Recruiter

POSITION IDENTIFICATION

TITLE Professional Education Advisor-Recruiter

CLASSIFICATION NUMBER 2440

GRADE 42

CLASSIFICATION Exempt

IMMEDIATE SUPERVISOR Director of Student Services-Certification Officer

MAJOR ADMINISTRATOR Dean, College of Education (or Designee)

GENERAL FUNCTION

The primary duties of the Professional Education Advisor-Recruiter are to assist post-baccalaureate and masters-level teacher certification students pursuing all areas of teacher certification in the development of academic schedules appropriate for their stated educational goals, meet with potential teacher certification students to discuss certification options at both the post-baccalaureate and masters level, provide general information about teacher certification requirements for the State of Missouri, and complete a formal transcript analysis to determine the coursework required for certification.   The Professional Education Advisor-Recruiter maintains necessary records to monitor the academic progress of students, refers students to resources within the University that provide assistance to students having difficulty, and reviews prior coursework and applies it to certification programs.

MINIMUM ACCEPTABLE QUALIFICATIONS

Education: A Bachelor’s degree is required; a Bachelor’s degree in Education is preferred.

Experience: At least one year of academic advising experience is required where knowledge of federal, state, and higher education policies and procedures has been gained or one year of K-12 or University employment in which a thorough knowledge of academic programs was required.  Teaching experience is preferred.   

Skills: Excellent interpersonal skills, in particular the ability to work with the public in person and by telephone, are required.  Strong oral and written communication and organizational skills are required.  Computer literacy is required.

Other: Responsibilities may require travel to locations outside the city of Springfield and/or overnight travel.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Provides an essential student service of advisement to post-baccalaureate and masters-level students by being knowledgeable of academic policies and procedures unique to the education programs of Missouri State University; assisting students in the development of academic schedules appropriate for their stated educational goals (including all areas of teacher certification); registering first semester students for classes; processing add/drops; and directing students to resources within the University that provide other assistance as appropriate.

2. Ensures that post-baccalaureate and masters-level teacher certification students meet the requirements (in the proper sequence) for state teacher certification by monitoring the academic progress of advisees to determine their eligibility for certification including the achievement of required grade point averages and the results of required tests (PRAXIS II, and/or ACT), communicating with advisees about academic or program deficiencies which may deny certification, and providing viable suggestions for correcting deficiencies.

3. Facilitates the academic progress of students toward completion of a certification program by completing a formal transcript analysis and GPA calculation relative to certification program requirements, advising them of their status, counseling students regarding curriculum deficiencies in terms of the completion of required courses for the certification and in terms of grades received in courses already completed.

4. Facilitates the selection of all post-baccalaureate and masters-level students to participate in supervised teaching experiences by reviewing the records of current advisees and making recommendations about the readiness of advisees to participate in supervised teaching.

5. Meets with prospective teacher certification students to perform unofficial analysis of their transcripts for certification and assists them in determining the certification program that best fits their needs, responds to teacher certification inquiries via email, and maintains the Teacher Certification Office In-Box.

6. Manages the enrollment in courses by granting permission for certain courses, reviewing requests for class adds and drops, recommending approval for add requests, and approving drop requests which are appropriate for the student and his/her academic major.

7. Assists in the initial certification process for all undergraduate, post-baccalaureate and masters-level students, processes out-of-state and provisional certificate paperwork for all certification students, and assists in the administration of the “Teacher’s Aide Rule” by processing paperwork and performing site visits in K-12 schools.

8. Supports the College of Education by participating in recruiting events as assigned.

9. Oversees the maintenance of all teacher certification office electronic and paper files and the maintenance processes to update those files and monitors the curriculum change process and assists with documentation to be sent to DESE regarding those changes.

10. Assists in the development of web and print publications including the Teacher Certification Office website, Post-Baccalaureate Guide to Certification, Academic Program Guides, DESE Certification Matrix, and MoSTEP Matrix. 

11. Remains competent and current through self-directed professional reading, developing contacts with colleagues, attending professional development courses, and attending training and/or courses as required by the Director of Student Services-Certification Officer.

12. Contributes to the overall success of the Office of Student Services by performing all other duties and responsibilities as assigned.

SUPERVISION

The Professional Education Advisor-Recruiter is supervised by the Director of Student Services-Certification Officer and may supervise graduate assistants or student workers.

OFFICE OF HUMAN RESOURCES

REVISED JUNE 2009

JOB FAMILY 4

Factor 1: Professional Knowledge, Skill, and Technical Mastery

Level 2 - 900 Points: Entry-level professional knowledge of the principles, concepts, practices, and methods of non-technical administrative and managerial functions. Knowledge permits the employee to carry out basic recurring tasks and routine portions of assignments or to carry out less demanding professional elements of assignments in areas including communications, social sciences, art and design, education, and related functions while gaining in familiarity with the University's policies and goals, business practices and/or accounting systems. This level of knowledge permits the employee to schedule and carry out the steps of a limited operation or project to complete stages of a multi-phase project. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in an unspecified field or a specific background in a non-technical area. Knowledge requirements may also include a limited amount of related work experience.

Factor 2: Supervisory Responsibility

Level 1 - 50 Points: Typically, little, if any, supervision of others is required. The job may require irregular but occasional responsibility to direct the work of student workers and/or temporary or part-time workers. The nature of supervision is largely confined to assigning tasks to others and does not include a full range of supervisory responsibilities. The amount of time spent on directing the work of others is normally a small portion of total work time.

Factor 3: Interactions with Others

Level 3 - 250 Points: The purpose of interactions is to advise or counsel others to solve recurring and structured problems, and/or to plan or coordinate work efforts with other employees who are working toward common goals in situations where relationships are generally cooperative. Interactions are moderately structured and routine and may involve employees in different functions, students, and/or the general public. These types of interactions require normal interpersonal skills.

Factor 4: Job Controls and Guidelines

Level 2 - 250 Points: The employee carries out a group of procedures using the general methods and desired results indicated by the supervisor. Typically, standard operating procedures, handbooks, and/or reference manuals exist for most procedures, but the employee must select from the most appropriate of several guidelines and make minor adjustments to methods. Unforeseen situations are normally referred to others for resolution. Assignments are related in function and objective, but processes, procedures, or software varies from one assignment to another. Based on the assignment, the employee uses diverse, but conventional, methods, techniques, or approaches. Employees in jobs at this level may perform work that is moderately complex, but normally performed within a fairly narrow and specific functional area.

Factor 5: Managerial Responsibility

Level 2 - 400 Points: Work involves services including collecting, processing, and disseminating information and providing advice to others. Work activities may be complex and likely affect the accuracy, reliability, or acceptability of further processes or services to the extent that others rely on the advice given in order to make decisions. Work activities typically affect the efficiency of the department but have relatively minor effects on operations within the cost center. Individuals in jobs at this level are often responsible for actively documenting, monitoring, and controlling expenditures. Incumbents may recommend minor expenditures, but have no substantive authority over budgets.