5587 Clothing/Soft Goods Inventory Specialist

POSITION IDENTIFICATION

TITLE Clothing/Soft Goods Inventory Specialist

CLASSIFICATION NUMBER 5587

GRADE 42

CLASSIFICATION Nonexempt

IMMEDIATE SUPERVISOR Clothing/Soft Goods Manager

MAJOR ADMINISTRATOR Director of the Bookstore

GENERAL FUNCTION

The Clothing/Soft Goods Inventory Specialist processes all departmental shipments, verifies the accuracy of shipments, provides quality control of the product, prices the merchandise, and ensures merchandise is ready for the sales floor including at consignment locations.

MINIMUM ACCEPTABLE QUALIFICATIONS

Education: A Bachelor’s degree is required.

Experience: Three years of retail experience is required.

Skills: Effective interpersonal, verbal, and written communication skills are required. Organizational ability is required. Supervisory experience is preferred.

Effort: This position unpacks shipments of merchandise and regularly moves items weighing up to fifty pounds; this position may use ladders to stock merchandise and may also need to access merchandise located on lower shelves or in lower cabinets and drawers.

Other: The scope of the position frequently requires evening and/or weekend work, as well as on dates when the University is normally closed. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Documents and processes all incoming clothing and soft good shipments in a timely manner.

2. Verifies the accuracy of all incoming shipments by comparing the packing lists and system generated purchase orders and reports any discrepancies to the Clothing/Soft Goods Manager. 

3. Assures quality control of all clothing and souvenir items, specifically monitoring the correct Pantone Matching System (PMS) colors, imprints, qualify of the items, etc.

4.  Works with the floor staff and departmental management to coordinate merchandising efforts and stages all clothing and soft good items for the sales floor, including price tags, size stickers, hanging items or folding merchandise ensuring they are ready to be sold.

5. Provides supervision and leadership for the Clothing/Soft Goods receiving area by scheduling and monitoring work assignments, providing training, and providing recommendations for the hiring of student and part-time staff.

6. Communicates sales trends and provides substantial and timely input on reorder of merchandise to the Clothing/Soft Goods Manager.

7. Processes all markdowns and price changes for the clearance merchandise and prepares all items for the annual Bookstore Tent sale, including updating the Booklog inventory system.

8. Works closely with the Clothing/Soft Goods department on the annual physical inventory, ensures items are ready to be counted, assists with the physical counting and scanning of all items, and assists with the follow-up of discrepancies.

9. Coordinates all Bookstore consignment locations, including the placement of merchandise, monthly inventories, invoicing the location, and rotating merchandise.

10. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as required by the Director of the Bookstore.

11. Contributes to the overall success of the University Bookstore operation by performing all other duties as assigned.

SUPERVISION

The Clothing/Soft Goods Inventory Specialist is supervised by the Clothing/Soft Goods Manager and supervises part-time and student employees.

OFFICE OF HUMAN RESOURCES

REVISED MARCH 2015

JOB FAMILY 4

Factor 1: Professional Knowledge, Skill, and Technical Mastery

Level 3 - 1500 Points: Entry-level knowledge of the principles, concepts, practices, and methods of an administrative, managerial, technical, or professional specialty. Knowledge permits employee to carry out basic recurring tasks and routine portions of assignments or to carry out less demanding professional elements of assignments in professional or technical areas including accounting or auditing, financial management, business administration, human resources, law, engineering, science, or medicine, while gaining familiarity with the University's policies and goals, business practices, and/or accounting systems. This level of knowledge permits the employee to schedule and carry out the steps of a limited operation or project, or to complete stages of a multi-phase project. Alternatively, knowledge at this level might also permit the employee to carry out recurring tasks and routine assignments requiring moderate experience in specific areas within higher education. Knowledge at this level is typically acquired through a combination of formal education and/or training and experience that includes a requirement for a college degree in a specific technical or professional specialty. Knowledge requirements may also include a limited amount of related work experience. Alternatively, equivalent knowledge requirements at this level include a non-technical or general Bachelor's degree requirement with a moderate level of additional related work experience or a non-specific Master's degree requirement with some related work experience.

Factor 2: Supervisory Responsibility

Level 2 - 130 Points: Regular, but limited, supervision, training, or directing the work assignments of (a) small numbers of student, part-time or temporary workers, or (b) one or more permanent, full-time employees. The nature of supervision is largely confined to scheduling work and assigning tasks. Supervision at this level typically does not include a full range of supervisory responsibilities, and supervisory duties typically do not consume a large portion of the work day.

Factor 3: Interactions with Others

Level 3 - 250 Points: The purpose of interactions is to advise or counsel others to solve recurring and structured problems, and/or to plan or coordinate work efforts with other employees who are working toward common goals in situations where relationships are generally cooperative. Interactions are moderately structured and routine and may involve employees in different functions, students, and/or the general public. These types of interactions require normal interpersonal skills.

Factor 4: Job Controls and Guidelines

Level 2 - 250 Points: The employee carries out a group of procedures using the general methods and desired results indicated by the supervisor. Typically, standard operating procedures, handbooks, and/or reference manuals exist for most procedures, but the employee must select from the most appropriate of several guidelines and make minor adjustments to methods. Unforeseen situations are normally referred to others for resolution. Assignments are related in function and objective, but processes, procedures, or software varies from one assignment to another. Based on the assignment, the employee uses diverse, but conventional, methods, techniques, or approaches. Employees in jobs at this level may perform work that is moderately complex, but normally performed within a fairly narrow and specific functional area.

Factor 5: Managerial Responsibility

Level 2 - 400 Points: Work involves services including collecting, processing, and disseminating information and providing advice to others. Work activities may be complex and likely affect the accuracy, reliability, or acceptability of further processes or services to the extent that others rely on the advice given in order to make decisions. Work activities typically affect the efficiency of the department but have relatively minor effects on operations within the cost center. Individuals in jobs at this level are often responsible for actively documenting, monitoring, and controlling expenditures. Incumbents may recommend minor expenditures, but have no substantive authority over budgets.